2745-02_26_0211_ELHS_AquaticCenterBID Spec.pdf

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TITLE PAGE

CT DAS 5000

Volume 1 of 1

Project Manual

Issued for Bid

East Lyme High School-

Aquatic Center Roof Replacement

30 Chesterfield Road

East Lyme, CT

Owner:

Town of East Lyme/

East Lyme Public Schools 165 Boston Post Road P.O. Box 220

East Lyme, CT 06333-0176

Prepared By:

Lothrop Associates Architects D.P.C.P.C

333 Westchester Ave.

White Plains, NY

10604

Project Manual Date: February 11, 2026

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CT DAS 5000

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Building Rates

County Town Hourly BenefitHourly RateClassification New London Colchester 36.30$50.5811) Plumber (excluding HVAC pipe installation) (Trade License required:

P-1,2,6,7,8,9 J-1,2,3,4 SP-1,2)

New London Colchester 24.05 + a$37.2612) Well Digger, Pile Testing Machine

New London Colchester 22.44$45.1513) Roofer (composition)

New London Colchester 22.44$45.6514) Roofer (slate & tile)

New London Colchester 44.38$44.7015) Sheetmetal Worker (Trade License required for HVAC and Ductwork: SM-1,SM-2,SM-3,SM-4,SM-5,SM-6)

New London Colchester 36.30$50.5816) Pipefitter (Including HVAC work) (Trade License required: S-1,2,3,4,5,6,7,8 B-1,2,3,4 D-1,2,3,4, G-1, G-2, G-8 & G-9)

New London Colchester ------TRUCK DRIVERS------

New London Colchester 32.68 + a$37.4817) Block Truck

New London Colchester 32.68 + a$36.1617a) 2 Axle

New London Colchester 32.68 + a$34.6617ab) Helpers

New London Colchester 32.68 + a$36.2717b) 3 Axle, 2 Axle Mixer

New London Colchester 32.68 + a$36.3317c) 3 Axle Mixer

New London Colchester 32.68 + a$36.3917d) 4 Axle

New London Colchester 32.68 + a$37.1917e) 4 Axle Mixer

New London Colchester 32.68 + a$36.3917ef) 5 Axle

New London Colchester 32.68 + a$37.1917eg) 5 Axle Mixer

New London Colchester 32.68 + a$38.6617f) Heavy Duty Trailer (40 Tons and Over)

New London Colchester 32.68 + a$36.4417g) Euclids and Semi-Trailer

New London Colchester 32.68 + a$37.3917h) Heavy Duty Trailer up to 40 tons

New London Colchester 32.68 + a$36.5417i) Snorkle Truck

New London Colchester 32.68 + a$36.3917j) Swivel Dump and Tack Truck

New London Colchester 33.44 + a$53.7618) Sprinkler Fitter (Trade License required: F-1,2,3,4)

New London Colchester 7.34$25.7619) Theatrical Stage Journeyman

New London East Lyme 1b) Asbestos/Toxic Waste Removal Laborers: Asbestos removal and encapsulation (except its removal from mechanical systems which are not to be scrapped), toxic waste removers, blasters.**See Laborers Group 7**

New London East Lyme 34.05$48.811c) Asbestos Worker/Heat and Frost Insulator

New London East Lyme 30.01$48.212) Boilermaker

New London East Lyme 34.89 + a$42.613a) Bricklayer, Cement Mason, Concrete Finisher (including caulking), Stone Masons

As of: July 1, 2025

New London East Lyme 32.75$40.003b) Tile Setter

New London East Lyme 27.43$33.003c) Tile and Stone Finishers

New London East Lyme 26.23$34.203d) Marble & Terrazzo Finishers

New London East Lyme 29.63$44.523e) Plasterer

New London East Lyme 34.93$40.603f) Terrazzo Mechanics & Marble Setters

New London East Lyme ------LABORERS------

New London East Lyme 28.85$35.704) Group 1: General laborers, carpenter tenders, concrete specialists, wrecking laborers and fire watchers.

New London East Lyme 28.85$36.704) Group 1a: Acetylene Burners (Hours worked with a torch)

New London East Lyme 28.85$35.954a) Group 2: Mortar mixers, plaster tender, power buggy operators, powdermen, fireproofer/mixer/nozzleman (Person running mixer and spraying fireproof only).

New London East Lyme 28.85$36.204b) Group 3: Jackhammer operators/pavement breaker, mason tender (brick), mason tender (cement/concrete), forklift operators and forklift operators (masonry).

New London East Lyme 28.85$36.704c) **Group 4: Pipelayers: Licensed P6 -P7 (one or two employees of the total crew who primary task is to perform mating of pipe sections).

New London East Lyme 28.85$36.454d) Group 5: Air track operator, sand blaster and hydraulic drills.

New London East Lyme 28.85$38.704e) Group 6: Blasters, nuclear and toxic waste removal.

New London East Lyme 28.85$38.704f) Group 7: Asbestos/lead removal and encapsulation (except it's removal from mechanical systems which are not to be scrapped).

New London East Lyme 28.85$36.204g) Group 8: Bottom men on open air caisson, cylindrical work and boring crew.

New London East Lyme 28.85$35.704h) Group 9: Top men on open air caisson, cylindrical work and boring crew.

New London East Lyme 28.85$21.424i) Group 10: Traffic Control Signalman

New London East Lyme 28.85$38.704j) Group 11: Toxic Waste Removers A or B With PPE

New London East Lyme 29.19$42.035) Carpenter, Acoustical Ceiling Installation, Soft Floor/Carpet Laying, Metal Stud Installation, Form Work and Scaffold Building, Drywall Hanging, Modular-Furniture Systems Installers, Lathers, Piledrivers, Resilient Floor Layers.

New London East Lyme 29.13$43.255a) Millwrights

New London East Lyme 29.19$42.535b) Carpenter - Welder

New London East Lyme 29.19$43.035c) Carpenter: Working with creosote lumber or acid

New London East Lyme 36.66+3% of gross wage$46.406) Electrical Worker (including low voltage wiring) (Trade License required: E1,2 L-5,6 C-5,6 T-1,2 L-1,2 V-1,2,7,8,9)

New London East Lyme 38.435+a+b$66.727a) Elevator Mechanic (Trade License required: R-1,2,5,6)

New London East Lyme -----OUTSIDE LINE CONSTRUCTION----

New London East Lyme 13.91$30.87Groundman

New London East Lyme 32.85$56.12Linemen/Cable Splicer

New London East Lyme 26.50+ a$43.138) Glazier (Trade License required: FG-1,2)

New London East Lyme 43.62 + a$45.259) Ironworker, Ornamental, Reinforcing, Structural, and Precast Concrete Erection

New London East Lyme ----OPERATORS----

New London East Lyme 29.80 + a$58.19Group 1: Crane Handling or Erecting Structural Steel or Stone; Hoisting Engineer (2 drums or over). (Trade License Required)

New London East Lyme 29.80 + a$53.33Group 1a: Front End Loader (7 cubic yards or over); Work Boat 26 ft. and Over

New London East Lyme 29.80 + a$57.78Group 2: Cranes (100 ton rate capacity and over); Bauer Drill/Caisson.

(Trade License Required)

New London East Lyme 29.80 + a$56.79Group 2a: Cranes (under 100 ton rated capacity).

New London East Lyme 29.80 + a$52.92Group 2b: Excavator over 2 cubic yards; Pile Driver ($3.00 premium when operator controls hammer)

New London East Lyme 29.80 + a$51.92Group 3: Excavator; Gradall; Master Mechanic; Hoisting Engineer (all types of equipment where a drum and cable are used to hoist or drag material regardless of motive power of operation), Rubber Tire Excavator (Drott-1085 or similar);Grader Operator; Bulldozer Finegrade. (slopes, shaping, laser or GPS, etc.). (Trade License Required)

New London East Lyme 29.80 + a$51.42Group 4: Trenching Machines; Lighter Derrick; CMI Machine or Similar;

Koehring Loader (Skooper); Goldhofer.

New London East Lyme 29.80 + a$50.63Group 5: Specialty Railroad Equipment; Asphalt Spreader, Asphalt Reclaiming Machine; Line Grinder; Concrete Pumps; Drills with Self Contained Power Units; Boring Machine; Post Hole Digger; Auger;

Pounder; Well Digger; Milling Machine (over 24 mandrel).

New London East Lyme 29.80 + a$50.63Group 5 continued: Side Boom; Combination Hoe and Loader;

Directional Driller.

New London East Lyme 29.80 + a$50.22Group 6: Front End Loader (3 up to 7 cubic yards); Bulldozer (rough grade dozer).

New London East Lyme 29.80 + a$49.77Group 7: Asphalt Roller; Concrete Saws and Cutters (ride on types);

Vermeer Concrete Cutter; Stump Grinder; Scraper; Snooper; Skidder;

Milling Machine (24" and under mandrel).

New London East Lyme 29.80 + a$49.25Group 8: Mechanic; Grease Truck Operator; Hydroblaster; Barrier Mover; Power Stone Spreader; Welding; Work Boat Under 26 ft.;

Transfer Machine; Rigger Foreman.

New London East Lyme 29.80 + a$48.67Group 9: Front End Loader (under 3 cubic yards); Skid Steer Loader regardless of attachments; (Bobcat or Similar); Forklift, Power Chipper;

Landscape Equipment (including Hydroseeder); Vacuum Excavation Truck and Hydrovac Excavation Truck (27 HG pressure or greater).

New London East Lyme 29.80 + a$45.96Group 10: Vibratory hammer; ice machine; diesel and air, hammer, etc.

New London East Lyme 29.80 + a$45.96Group 11: Conveyor, earth roller, power pavement breaker (whiphammer), robot demolition equipment.

New London East Lyme 29.80 + a$45.87Group 12: Wellpoint Operator.

New London East Lyme 29.80 + a$45.12Group 13: Compressor Battery Operator.

New London East Lyme 29.80 + a$43.60Group 14: Elevator Operator; Tow Motor Operator (solid tire no rough terrain).

New London East Lyme 29.80 + a$43.06Group 15: Generator Operator; Compressor Operator; Pump Operator;

Welding Machine Operator; Heater Operator.

New London East Lyme 29.80 + a$42.20Group 16: Maintenance Engineer.

New London East Lyme 29.80 + a$47.91Group 17: Portable Asphalt Plant Operator; Portable Crusher Plant

Operator; Portable Concrete Plant Operator; Portable Grout Plant Operator; Portable Water Filtration Plant Operator.

New London East Lyme 29.80 + a$44.70Group 18: Power Safety Boat; Vacuum Truck; Zim Mixer; Sweeper;

(Minimum for any job requiring a CDL license); Rigger; Signalman.

New London East Lyme 29.80 + a$48.16Surveyor: Chief of Party

New London East Lyme 29.80 + a$44.41Surveyor: Assistant Chief of Party

New London East Lyme 29.80 + a$42.73Surveyor: Instrument Man

New London East Lyme 29.80 + a$36.78Surveyor: Rodman or Chainman

New London East Lyme ------PAINTERS (Including Drywall Finishing)------

New London East Lyme 26.50$39.5710a) Brush and Roller

New London East Lyme 26.50$40.3210b) Taping Only/Drywall Finishing

New London East Lyme 26.50$40.0710c) Paperhanger and Red Label

New London East Lyme 26.50$42.5710d) Spray

New London East Lyme 26.50$40.5710e) Spray Helper

New London East Lyme 26.50$44.5710f) Blast

New London East Lyme 26.50$40.5710g) Blast Helper

New London East Lyme 36.30$50.5811) Plumber (excluding HVAC pipe installation) (Trade License required:

P-1,2,6,7,8,9 J-1,2,3,4 SP-1,2)

New London East Lyme 24.05 + a$37.2612) Well Digger, Pile Testing Machine

New London East Lyme 22.44$45.1513) Roofer (composition)

New London East Lyme 22.44$45.6514) Roofer (slate & tile)

New London East Lyme 44.38$44.7015) Sheetmetal Worker (Trade License required for HVAC and Ductwork: SM-1,SM-2,SM-3,SM-4,SM-5,SM-6)

New London East Lyme 36.30$50.5816) Pipefitter (Including HVAC work) (Trade License required: S-1,2,3,4,5,6,7,8 B-1,2,3,4 D-1,2,3,4, G-1, G-2, G-8 & G-9)

New London East Lyme ------TRUCK DRIVERS------

New London East Lyme 32.68 + a$37.4817) Block Truck

New London East Lyme 32.68 + a$36.1617a) 2 Axle

New London East Lyme 32.68 + a$34.6617ab) Helpers

New London East Lyme 32.68 + a$36.2717b) 3 Axle, 2 Axle Mixer

New London East Lyme 32.68 + a$36.3317c) 3 Axle Mixer

New London East Lyme 32.68 + a$36.3917d) 4 Axle

New London East Lyme 32.68 + a$37.1917e) 4 Axle Mixer

New London East Lyme 32.68 + a$36.3917ef) 5 Axle

New London East Lyme 32.68 + a$37.1917eg) 5 Axle Mixer

New London East Lyme 32.68 + a$38.6617f) Heavy Duty Trailer (40 Tons and Over)

New London East Lyme 32.68 + a$36.4417g) Euclids and Semi-Trailer

New London East Lyme 32.68 + a$37.3917h) Heavy Duty Trailer up to 40 tons

New London East Lyme 32.68 + a$36.5417i) Snorkle Truck

New London East Lyme 32.68 + a$36.3917j) Swivel Dump and Tack Truck

New London East Lyme 33.44 + a$53.7618) Sprinkler Fitter (Trade License required: F-1,2,3,4)

New London East Lyme 7.34$25.7619) Theatrical Stage Journeyman

New London Franklin 1b) Asbestos/Toxic Waste Removal Laborers: Asbestos removal and encapsulation (except its removal from mechanical systems which are not to be scrapped), toxic waste removers, blasters.**See Laborers Group 7**

New London Franklin 34.05$48.811c) Asbestos Worker/Heat and Frost Insulator

New London Franklin 30.01$48.212) Boilermaker

New London Franklin 34.89 + a$42.613a) Bricklayer, Cement Mason, Concrete Finisher (including caulking), Stone Masons

New London Franklin 32.75$40.003b) Tile Setter

New London Franklin 27.43$33.003c) Tile and Stone Finishers

New London Franklin 26.23$34.203d) Marble & Terrazzo Finishers

New London Franklin 29.63$44.523e) Plasterer

New London Franklin 34.93$40.603f) Terrazzo Mechanics & Marble Setters

New London Franklin ------LABORERS------

New London Franklin 28.85$35.704) Group 1: General laborers, carpenter tenders, concrete specialists, wrecking laborers and fire watchers.

New London Franklin 28.85$36.704) Group 1a: Acetylene Burners (Hours worked with a torch)

New London Franklin 28.85$35.954a) Group 2: Mortar mixers, plaster tender, power buggy operators, powdermen, fireproofer/mixer/nozzleman (Person running mixer and spraying fireproof only).

New London Franklin 28.85$36.204b) Group 3: Jackhammer operators/pavement breaker, mason tender (brick), mason tender (cement/concrete), forklift operators and forklift operators (masonry).

New London Franklin 28.85$36.704c) **Group 4: Pipelayers: Licensed P6 -P7 (one or two employees of the total crew who primary task is to perform mating of pipe sections).

New London Franklin 28.85$36.454d) Group 5: Air track operator, sand blaster and hydraulic drills.

New London Franklin 28.85$38.704e) Group 6: Blasters, nuclear and toxic waste removal.

ELPS BID SET 2/11/2026

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EAST LYME HIGH SCHOOL -

AQUATIC CENTER ROOF REPLACEMENT

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TABLE OF CONTENTS

LAA PROJECT # 2745-02

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TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.1 Division 00 -- Procurement and Contracting Requirements

000101 - Project Title Page

000108 - Wage Rates

000110 - Table of Contents

000115 - List of Drawing Sheets

001113 – Invitation to Bid

002113 – Instruction to Bidders

Schedule 1: Non-Collusion Affidavit Schedule 2: Corporate Resolution Schedule 3: List of Required Bid Submission Documents Schedule 4: Standard Bid Bond Form Schedule 5: Insurance Requirements Schedule 6: Statement of Qualifications

Schedule 7: Certificate of Compliance Re Connecticut General Statutes Section 31-57b Schedule 8: Form of Contract: AIA A101-2017 Agreement, as modified by the Owner

04113 – Bid Form

005200 – Owner Contractor agreement AIA A101

005201 – Exhibit A Insurance Requirements to AIA A101

007200 – General Conditions (modified) AIA A201

SPECIFICATIONS

2.1 Division 01 -- General Requirements

011000 – Summary

012300 – Alternates

012500 - Substitution Procedures

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TABLE OF CONTENTS

LAA PROJECT # 2745-02

012600 - Contract Modification Procedures

012900 - Payment Procedures

013000 - Administrative Requirements

014000 - Quality Requirements

014333 – Manufacturer’s Field Services

014533 – Statement of Special Inspections

015000 - Temporary Facilities and Controls

016000 - Product Requirements

017000 - Execution and Closeout Requirements

017800 - Closeout Submittals

2.2 Division 02 -- Existing Conditions

020800 – Asbestos Abatement

024100 – Demolition

2.3 Division 05 -- Metals

051200 - Structural Steel Framing

053101 - Corrosion Resistant Steel Deck

2.4 Division 06 -- Wood, Plastics, and Composites

061000 - Rough Carpentry

2.5 Division 07 -- Thermal and Moisture Protection

070150 – Preparation for Re-Roofing

072200 – Roof Deck and Insulation

074100 - Standing Seam Metal Roofing Panels

077123 - Manufactured Gutters and Downspouts

077200 - Roof Accessories

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TABLE OF CONTENTS

LAA PROJECT # 2745-02

2.6 Division 09 -- Finishes

099600 – High Performance Coatings

2.7 Division 23 -- Heating, Ventilating, and Air-Conditioning (HVAC)

230529 – Hangers and Supports for HVAC Piping and Equipment

230553–Identification for HVAC Piping and Equipment

230713–Duct Insulation

230719–HVAC Piping and Equipment Insulation

2.8 Division 26 -- Electrical

260519 – Low-Voltage Electrical Power Conductors and Cables

260526 – Grounding and Bonding for Electrical Systems

260529 – Hangers and Supports for Electrical Systems

260533 –Raceways and Boxes for Electrical Systems

262726 – Wiring Devices

2.9 Division 32 -- Exterior Improvements

329219 - Seeding

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TABLE OF CONTENTS

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EAST LYME HIGH SCHOOL-

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LIST OF DRAWINGS

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LIST OF DRAWINGS

THE LIST OF DRAWINGS DATED FEBRUARY 11, 2026, INDICATED BELOW CONTAIN, IN

ADDITION TO THE WORK OUTLINED IN THE SPECIFICATIONS SECTIONS OF THE PROJECT

MANUAL, INFORMATION REQUIRED TO PERFORM THE WORK OF THE CONTRACT.

LIST OF DRAWINGS:

NUMBER TITLE DATE

A000 COVER SHEET 2-11-2026

A001 ROOF KEY PLAN 2-11-2026

A002 SITE PLAN 2-11-2026

A110 DEMOLITION FIRST FLOOR PLAN 2-11-2026

A110.1 DEMOLITION MEZZANINE FLOOR PLAN/CEILING PLAN 2-11-2026

A111 CONSTRUCTION FIRST FLOOR PLAN 2-11-2026

A111.1 CONSTRUCTION MEZZANINE FLOOR PLAN/CEILING PLAN 2-11-2026

A112 DEMOLITION REFLECTED CEILING PLAN 2-11-2026

A113 CONSTRUCTION REFLECTED CEILING PLAN 2-11-2026

A120.1 DEMOLITION ROOF FRAMING PLAN 2-11-2026

A120.2 DEMOLITION ROOF PLAN 2-11-2026

A121.1 CONSTRUCTION ROOF FRAMING PLAN 2-11-2026

A121.2 CONSTRUCTION ROOF PLAN 2-11-2026

A301 DEMOLITION SECTIONS AND INTERIOR ELEVATIONS 2-11-2026

A311 CONSTRUCTION SECTIONS AND INTERIOR ELEVATIONS 2-11-2026

A501 ROOF DETAILS I 2-11-2026

A502 ROOF DETAILS II 2-11-2026

S001 STRUCTURAL NOTES I 2-11-2026

S002 STRUCTURAL NOTES II 2-11-2026

S100 ROOF DEMOLITION PLAN 2-11-2026

S101 ROOF FRAMING CONSTRUCTION PLAN 2-11-2026

S200 STRUCTURAL DETAILS 2-11-2026

P001 PLUMBING NOTES, LEGEND, DETAILS AND SPECIFICATIONS 2-11-2026

PD100 PLUMBING MEZZANINE DEMO RCP 2-11-2026

P100 PLUMBING FIRST FLOOR CONSTRUCTION PLAN 2-11-2026

P101 PLUMBING MEZZANINE CONSTRUCTION RCP 2-11-2026

M001 MECHANICAL SYNBOLS, NOTES AND LEGEND 2-11-2026

MD100 MECHANICAL MEZZANINE & 1ST FL. DEMO PLAN 2-11-2026

M100 MECHANICAL MEZZANINE & 1ST FL. CONSTRUCTION PLAN 2-11-2026

M200 MECHANICAL DETAILS 2-11-2026

E001 ELECTRICAL NOTES & SYMBOLS 2-11-2026

ED100 ELECTRICAL DEMO 1ST FL. RCP 2-11-2026

ED101 ELECTRICAL MEZZANINE DEMO PLAN 2-11-2026

E100 ELECTRICAL FIRST FLOOR PLAN 2-11-2026

EAST LYME HIGH SCHOOL-

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LIST OF DRAWINGS

LAA PROJECT # 2745-02

E100.1 ELECTRICAL CONSTRUCTION RCP 2-11-2026

E101 ELECTRICAL MEZZANINE CONSTRUCTION PLAN 2-11-2026

E102 ELECTRICAL ROOF CONSTRUCTION PLAN 2-11-2026

E200 ELECTRICAL ONE LINE DIAGRAM AND PANEL SCHEDULES 2-11-2026

END OF SECTION 000115

SECTION 001113

INVITATION TO BID

LEGAL NOTICE

Town of East Lyme

East Lyme Public Schools East Lyme High School – Aquatic Center Roof Replacement

Invitation to Bid # 2026-01

The Town of East Lyme (“Town”), through the East Lyme School Building Committee (“ELSBC”) is soliciting sealed bids from responsible qualified contractors for construction and related services for roof replacement and associated work at the East Lyme High School-Aquatic Center (the “Property”) located at 30 Chesterfield Road, East Lyme, Connecticut 06333 (the “Project”). Bidders are required to be pre-qualified by the Connecticut Department of Administrative Services (“DAS”) for work in the “roofing” prequalification classification.

Sealed bids with the words “EAST LYME HIGH SCHOOL–AQUATIC CENTER ROOF REPLACEMENT

– BID# 2026-01” and the bidder’s name and address all clearly marked on the outer envelope, must be received by received by the ELSBC at the office of the Director of Facilities and Technology of East Lyme Public Schools District Central Office Building, 165 Boston Post Road, East Lyme, CT 06333, no later than 2:00 p.m.

EST on Tuesday, March 17, 2026, at which time bids received will be publicly opened and read aloud. In the event of the closure of the East Lyme Public Schools Central Office Building on Tuesday, March 17, 2026, bids will be opened and read aloud at 2:00 p.m. EST on the next business day that the Central Office Building is open. Any bid received after the time and date specified shall not be considered. Bid submissions must be delivered in hard copy by mail, or by hand delivery, and shall include an original and three (3) copies.

The Work for the Project generally consists of replacing the existing standing seam metal roof, structural purlins, acoustical insulation, removal and reinstallation of all interior and exterior items connected to the existing roof and all associated work of the roof systems as shown on the Bidding Documents for the Project.

The Invitation to Bid, Instructions to Bidders, drawings, specifications, and other Bidding Documents (as defined in the Instructions to Bidders) may be accessed on the Department of Administrative Services (DAS) website ttps://portal.ct.gov/das/ctsource/bidboard under the State Procurement Marketplace, State Contracting Portal (“DAS Website”). To access the documents, click on the Contracting Organization, “East Lyme, Town of” and “East Lyme, Public Schools.” Bidding Documents will also be available on the East Lyme Public School District website at https://www.eastlymeschools.org/departments/business/purchasing-bids-and-rfps-clone-2025 (“District Website”). Each bidder is responsible for checking the District Website and/or the DAS Website to determine if any addenda to the Bidding Documents have been issued.

A Mandatory Pre-bid Project site visit will be conducted at the Project site on Thursday, February 19, at 11:00 AM, at the East Lyme High School located at 30 Chesterfield Road, East Lyme, Connecticut 06333, for all interested bidders. The Project site visit will begin at the main entry of the Aquatic Center. Please confirm attendance at the site visit and request instructions for the site visit by email to Diane Nazarko at Diane.Nazarko@elpsk12.org

Any questions and official Requests for information (RFI) by interested bidders regarding this Invitation to Bid shall be submitted in writing in accordance with the Instruction to Bidders and other Bidding Documents. Please see the Instruction to Bidders and other Bidding Documents for details regarding bid questions and/or RFIs.

Except as otherwise expressly provided in the Instructions to bidders, a Bid Bond in an amount equal to ten

SECTION 001113

percent (10%) of the total Bid amount must be submitted with each Bid. The selected contractor shall be required to provide performance and labor and material payment bonds each in the amount of the total contract price.

This Project is subject to the prevailing wage law requirements of Connecticut General Statutes (CGS) Section 31-53, et seq. Current prevailing wage rate information is included with the Bidding Documents.

This Project is subject to the prevailing wage requirements of CGS Section 31-53, et seq. This contract is subject to state contract compliance requirements, including spending allocation goals (25% SBE and 6.25% M/W/DBE) and non-discrimination requirements enforced by the Commission on Human Rights and Opportunities.

The Town and East Lyme Public School (ELPS) District reserve the right to amend or withdraw this Invitation to Bid for any reason, to accept or reject any or all Bids, to waive any informalities or non-material deficiencies or irregularities in any Bid, and to make such award (or make no award) of a contract in connection with this Invitation to Bid all as determined by the Town or ELSBC, in their discretion, to be in the best interest of the Town and the East Lyme Public Schools.

A Bid may be rejected for irregularities of any kind, including without limitation, alteration of form, additions not called for, conditional proposals, and incomplete Bids. The foregoing provisions are for illustrative purposes and shall in no way limit the right of the Town or ELPS to reject any or all Bids, in whole or in part. Any contract awarded in connection with this Invitation to Bid shall be awarded to the lowest responsible qualified bidder.

The Town of East Lyme and East Lyme Public Schools District is an Affirmative Action/Equal Opportunity Employer. Minority Business Enterprises (MBE) and Women’s Business Enterprises (WBE) are encouraged to bid.

BID Announcement Posted February 11, 2026

SECTION 002113

INSTRUCTIONS TO BIDDERS

1. PROJECT DESCRIPTION

The Work for the Project generally consists of roof replacement of the existing standing seam metal roof, roof deck and structural purlin system at all areas as shown on the Bidding Documents for the Project and associated work including the support and protection of existing equipment and systems at the East Lyme High School Aquatic Center (the “Property”) located at 30 Chesterfield Road, East Lyme Connecticut 06333, and will include all labor, materials, equipment, and incidentals necessary to complete the construction of the Project in accordance with, and more particularly described in, and as may be reasonably inferable from the Bidding Documents. The specific work for this Project will be defined and included within the Contract Documents.

2. PROJECT SCHEDULE

It is anticipated that the successful bidder awarded a contract for the Project (the “Contractor”) will commence construction of the Work no later than April 6, 2026 to prepare the construction safety zones and Contractor staging areas at the Project site and that the Contractor must begin coordination and submit shop drawings and submittals for approval of ordering equipment and materials prior to that date;

achieve substantial completion of the entirety of the Work no later than December 4, 2026; and that final completion of the Work and the entirety of Project will be achieved, including punch list and demobilization, no later than December 18, 2026.

The Contractor will be encouraged to commence acquisition of all materials needed to perform the Work immediately after execution of the contract for construction for the Project between the Owner and the Contractor (the “Contract” as defined in Section 14 of these Instructions to Bidders”), to ensure all materials are on hand when on site construction begins. It is anticipated that the Notice to Proceed will be issued by the Owner at the time of the Contract is awarded and executed.

The Contractor will be permitted to perform the Work at the Project site during the work hours of 0700 a.m. to 5:000 p.m., Monday through Friday, excluding holidays; provided that requests to perform the Work outside of the normal hours Work may be a requested by the Contractor and coordinated with the Owner. Construction activities will be confined to the immediate work area at the Project site only, and additional areas that may be designated by the Owner upon request by the Contractor.

Each bidder shall include as part of its Bid submission a complete and realistic proposed construction schedule, including the trades activities, equipment, and materials for the Work consistent with the Owner’s anticipated schedule for the Project.

3. IMPORTANT DATES

Advertisement of Invitation To Bid: February 11, 2026 Mandatory Project site visit with interested bidders: February 19, 11:00 a.m.

Deadline for Submission of Questions and Requests for Information: March 5, 2026 3:00 p.m.

Responses to Requests for Information: By March 10, 2026, 3:00 p.m.

Deadline for Bid Submission: March 17 2026, 2:00 p.m.

Interviews of Prospective Bidders: TBD Selection of Successful Bidder/Letter of Intent to Award: TBD Contract Execution: TBD Commencement of Work: By April 6, 2026 Final Completion: By December 18, 2026 Submission of Final Payment Application: By December 18, 2026

4. BIDDING DOCUMENTS

The Bidding Documents shall include the Invitation to Bid, these Instructions to Bidders and all Schedules to these Instructions to Bidders listed below, all addenda issued prior to the opening of Bids, and all other documents identified as “Bidding Documents” in these Instructions to Bidders (the “Bidding Documents”). The Bidding Documents include, without limitation:

1. Advertisement for Bids/Invitation to Bid (Section 001113)

2. Instructions to Bidders (Section 002113) with included Schedules:

Schedule 1: Non-Collusion Affidavit Schedule 2: Corporate Resolution Schedule 3: List of Required Bid Submission Documents Schedule 4: Standard Bid Bond Form Schedule 5: Insurance Requirements Schedule 6: Statement of Qualifications Schedule 7: Certificate of Compliance Re Connecticut General Statutes Section 31-57b Schedule 8: Form of Contract for Construction: AIA A101-2017 Agreement, as modified by the Owner

3. Bid Form (Section 002113.1)

4. General Conditions Section 007200 (AIA A201, as modified by Owner)

5. Prevailing Wage Rates Section 000108

6. All Specifications listed on the Table of Contents Section 000110

7. All Drawings listed on the List of Drawings Section 000115

8. All Addenda issued by the Owner and ELSBC prior to the Bid Submission Deadline

All Bidding Documents may be accessed on the Department of Administrative Services (DAS) website ttps://portal.ct.gov/das/ctsource/bidboard under the State Procurement Marketplace, State Contracting Portal (“DAS Website”). To access the documents, click on the Contracting Organization, “East Lyme, Town of” and “East Lyme, Public Schools.” Bidding Documents will also be available on the East Lyme Public School District website at https://www.eastlymeschools.org/departments/business/purchasing-bids-and-rfps-clone-2025 (“District Website”).

Each bidder is responsible for checking the District Website and/or the DAS Website to determine if any addenda to the Bidding Documents have been issued. Electronic copies of the Bidding Documents may also be obtained by interested bidders by written request submitted via email to Diane Nazarko at Diane.Nazarko@elpsk12.org. Bidders shall use complete sets of Bidding Documents in preparing Bids. The Owner and ELSBC assume no responsibility for errors or misinterpretations resulting from a a bidder’s use of incomplete Bidding Documents.

The Owner and ELSBC reserve the right to amend the Bidding Documents by issuance of Addendum as deemed necessary, appropriate, or otherwise in the best interest of the Owner and the East Lyme Public School District.

5. NON-COLLUSION STATEMENTS

In order for any Bid to be considered, a non-collusion affidavit must be submitted with the Bid. A sample non-collusion affidavit is included as part of the Bidding Documents attached, provided, bidders may elect to submit their own notarized non-collusion affidavit.

6. PROJECT PRICING – LUMP SUM AND UNIT PRICE WORK

The compensation to be paid to the Contractor for the performance of the Work for the Project shall be based on a lump sum price. Town of East Lyme permit fees are waived. However, as the Work progresses, the Owner or the Contractor may identify additional Work or repairs required for the Project, as noted. On each bidder’s Bid Form, the bidder shall provide a lump sum price for the designated Work as the Base Bid Amount, unit prices for possible additional work that may be identified during the course of construction of the Project as the Unit Price Bid Amounts, as well as Allowance Bid Amounts and Alternates Bid Amounts for the Work as set forth on the Bid Form. The selected Contractor shall not conduct any additional work or Unit Price Work without prior approval written approval of the Owner.

7. CHANGE ORDERS

Any deviations from, additions to, or deductions from either scope of the Work under the Contract or the Contract Sum thereunder, or changes in the scope of the Work involving unit price work items, shall be submitted by the selected Contractor to the Owner in accordance with Contract and the Contract Documents. All changes in scope of Work involving unit price work items shall be governed by the Unit Price Bid Amounts established the Contract between the Owner and the Contractor. Refer to the General Conditions Section 007200 and Section 012600 “Contract Modification Procedures”.

8. RETAINAGE

Retainage in the amount of five percent (5%) shall be withheld by the Owner from all progress payments, and five percent (5%) of the final contract price for a period not to exceed ninety (90) days after the date of final acceptance of the Project by the Owner.

9. BID SUBMISSIONS

A. Sealed bids with the words “EAST LYME HIGH SCHOOL – AQUATIC CENTER ROOF REPLACEMENT– BID# 2026-01” and the and address all clearly marked on the outer envelope, must be received by received by the ELSBC at the office of the Director of Facilities and Technology of The East Lyme Public School District Central Office Building, 165 Boston Post Road, East Lyme, CT 06333, no later than 2:00 p.m. EST on 2:00 p.m. EST on Tuesday, March 17, 2026, (“Bid Submission Deadline”), at which time bids received will be publicly opened and read aloud. In the event of the closure of the East Lyme Public Schools Central Office Building on March 17, 2026, bids will be opened and read aloud at 2:00 p.m. EST on the next business day that the Central Office Building is open. Any bid received after the time and date specified shall not be considered. Bid submissions must be delivered in hard copy by mail, or by hand delivery, and shall include an original and three (3) copies. Bids received after the Bid Submission Deadline (as it may be adjusted by Addenda) will not be considered and will be returned unopened.

B. Bid submissions must be enclosed in a sealed envelope addressed as described above, and clearly marked “EAST LYME HIGH SCHOOL – AQUATIC CENTER ROOF REPLACEMENT– BID# 2026-01” along with name of the bidder and their address clearly marked on the outer envelope. All Bids must be submitted on forms included or identified in these Instructions to Bidders or the other Bidding Documents. The Owner reserves the right to reject any Bid submission which reflects omissions, alterations of form, additions not called for, conditional or alternate Bids, or irregularities of any kind. All blank spaces in the Bid Form included in the Bidding Documents a Section 004113 - Bid Form, must be filled in (typed or printed in ink) completely, correctly and legibly, and all prices and quantities must be inserted where indicated.

If any price or quantity is omitted, the Bid may be rejected. “Ditto” marks are not considered writing or printing and shall not be used. All Bids must be based on the exact materials and/or equipment specified in the Bidding Documents and referenced on the Bid Form. Bids containing different materials or equipment models than those specified will be considered non-responsive.

A properly authorized representative of the bidder must sign the Bid submission where indicated.

If the proposal is made by an individual, the individual’s name and mailing address must be listed. If made by a partnership, limited liability company or a corporation, the Bid must be signed by an official of the partnership, limited liability company or corporation authorized to sign contracts, and must reflect the mailing address of the partnership, limited liability company or corporation. Bids may not be submitted and will not be accepted if made orally (e.g. via telephone), by facsimile, or by e-mail bids.

Bidders are encouraged to “double check” and verify all pricing submitted as part of their Bid. An award of the contract to the selected Contractor based on unit prices or other pricing submitted by a bidder in error, will be nonetheless be deemed by the Owner to be a firm Bid by the bidder.

“Adjustments” to correct any errors in Bid pricing may not be made to any Bid after the Bid is opened.

C. All Bid submissions must include one (1) original, three (3) paper copies of the documents listed on Schedule 3 - List of Required Bid Submission Documents. Any Bid which fails to include all the required documents and information may be deemed non-responsive and invalid.

D. All Bids must be submitted in the form and manner required by the Bidding Documents. Any Bid not submitted in the form and manner required by the Bidding Documents, or Bid which contains information, statements, conditions, or qualifications which place conditions or qualifications on a Bid for purposes of making an award of the Contract, or Bid which purports to alter any Bid Form terms, conditions, specifications, or forms that are part of the Bidding Documents, or Bid which fails to comply with all applicable legal requirements, shall be deemed non-responsive and invalid. Any Bid that does not fully respond to and comply with all requirements of the Bidding Documents for the submissions of Bids, may be deemed non-responsive and rejected by the Owner. The Owner and ELSBC shall not be responsible for any errors or omissions of any bidder in their Bid.

E. The Owner and ELSBC reserve the right to reject any Bid in which unit prices or other pricing are, in the sole opinion of the Owner and ELSBC, unbalanced.

10. QUESTIONS, INTERPRETATIONS & ADDENDA

Any questions and requests for interpretation or information (collectively, “RFIs”) from any prospective bidder regarding the Invitation to Bid, these Instructions to Bidders, or other Bidding Documents, must be submitted in writing and, to be given consideration, must be received no later than later than 3:00 p.m.

EST, on Thursday, March 5, 2026. Responses to all RFIs will be provided by written Addenda to the Bidding Documents. Addenda including such responses will be published on the DAS Website and the District Website no later than 3:00 p.m. EST, on Tuesday March 10, 2026. Addenda, once published, will become a part of the Bidding Documents.

RFIs shall be submitted in writing via e-mail to shall be submitted in writing via email to Diane Nazarko, East Lyme Public School District Project Manager at Diane.Nazarko@elpsk12.org, no later than later than later than 3:00 p.m. EST, on Thursday, March 5, 2026 to be considered. RFIs that are not submitted in accordance with this Section 10 will not be answered. RFIs answered other than by formal written Addenda published in accordance with this Section 10 will not be binding on the Owner and will be without legal effect.

EX-PARTE COMMUNICATION: To ensure the bidding process for the Project is accordance with applicable law, the Owner prohibits ex parte communication between any prospective bidder or bidder with any officer, consultant or employee of the Owner, ELSBC, East Lyme Public School District, or East Lyme Board of Education involved in the evaluation of Bids or award of the Contract to the selected Contractor which relates to the Bidding Documents or the Project, other than communications for the submission of an RFI, from the date of the Invitation to Bid until a decision to award a contract in connection with the Invitation to Bid (or to award no contract) has been made. Prohibited ex parte communications may be grounds for disqualifying the offending bidder from consideration of their Bid.

Addenda to the Bidding Documents will be issued by the Owner in accordance with the timeline included in Section 3, above, as it may be adjusted in the discretion of the Owner. Addenda will become part of the Bidding Documents on the date published. It is the responsibility of each prospective bidder to check the DAS Website and the District Website from time to time to confirm whether any Addenda have been published. Lack of knowledge of a bidder of any Addenda that have been published as described above, shall not relieve the bidder from its obligations under its Bid submission.

Each bidder shall confirm in writing as required on the Bid Form submitted as part of its Bid that the bidder is aware of and has reviewed all Addenda issued.

11. SITE CONDITIONS/PRE-BID PROJECT SITE VISIT

A mandatory pre-bid Project site visit will be conducted at the Project site on 11:00 a.m., Thursday, February 19, 2026, at the East Lyme High School Aquatic Center located at 30 Chesterfield Road, East Lyme, Connecticut 06333, for all interested bidders. The site visit will begin at the main entry of the Aquatic Center. Interested parties should meet at the entrance of the Aquatic Center at the security desk to sign in and collect temporary badges. Visitor parking spaces are available. No visitors will be allowed on the school Property without an escort. No bid shall be considered responsive by the Owner unless the bidder shall have attended the mandatory pre-bid Project site visit.

Each bidder shall fully inform themself prior to bidding as to the existing conditions for the Project site.

By submission of its Bid, each bidder represents that the bidder has: (i) made an examination of the Project Site; (ii) satisfied itself as to actual conditions of the Project Site and the requirements and scope of the Work required to be performed for the Project; (iii) considered Federal, State and local laws and regulations that may affect cost, progress, performance or furnishing of the work for the Project; and (iv) reviewed and become thoroughly familiar with the Bidding Documents including, without limitation, the Drawings and Specifications for the Project included in the Bidding Documents.

12. MODIFICATIONS/WITHDRAWALS OF BIDS

Bid Withdrawal: Bids may be withdrawn at any time prior to the Bid Submission Deadline (as it may be adjusted by Addenda), by submitting a written request to withdraw to Dr. Christian R. Lund, Director of Facilities and Technology, East Lyme Public School District. Upon receipt of such request, if timely, the original Bid will be made available, unopened, to the bidder at the Office of the Director of Facilities and Technology. Bids withdrawn prior to the Bid Submission Deadline may be resubmitted up to the Bid Submission Deadline provided such resubmitted Bids are then fully in conformance with these Instructions to Bidders. After the opening of Bids, no bidder may withdraw its Bid for a period of sixty

(60) days thereafter.

Bid Modification: Bids may be modified by written notice signed by the bidder prior to the Bid Submission Deadline. Such notice shall be accepted only if duly executed and submitted in the same manner as required in these Instruction to Bidders for the submission of Bids.

Bid Clarification: The Board reserves the right to request clarifications from any bidder. Such clarifications shall be provided at the bidder’s sole cost and expense.

13. SELECTION PROCESS

A. Basis for Section

1. Lowest Responsible and Qualified Bidder - It is the intent of the Owner to award the Contract for the Project to the “lowest responsible and qualified bidder” which is the bidder (i) whose Total Lump Sum Base Bid Amount set forth in its Bid Form is the lowest of those bidders possessing the skill, ability and integrity necessary to faithful performance of the Work based on objective criteria considering past performance and financial responsibility; and (ii) whose Bid was submitted in accordance with the requirements set forth in the Bidding Documents.

The bidder will be required to establish to the satisfaction of the Owner and the ELSBC that the persons or entities proposed to furnish and perform the Work described in the Bidding Documents are reliable, responsible, and capable. To the extent that the Bid Form asks for alternate bids, the Owner’s and ELSBC’s determination of the lowest Bid will be based on the sum of the Base Bid Amount and the Alternate Bid Prices for the alternates that are selected by the Owner for acceptance as determined by the Owner and ELSBC to be in the best interest of the Owner and the East Lyme Public School District.

2. Statement of Qualifications – It is the intent of the Owner to award the contract for the Project to a contractor that specializes in the construction of roof systems, having broad experienced in the type of roof construction Work required by the Bidding Documents. To assist the Owner in its determination as to whether a bidder is qualified to perform the Work for the Project, each bidder shall submit a Statement of Qualifications including the information set forth in Schedule 6 to these Instructions to Bidders along with all required supporting documentation. Qualifications for the Project will include, without limitation, that:

i. Bidder’s experience includes successfully completing, as general contractor and/or roofing contractor, a minimum of five (5) similar roofing projects in Connecticut, within the past ten

(10) years, which projects were of similar size, scope and complexity, as the Project.

ii. All project personnel to be engaged in the Work shall be trained in accordance with OSHA Regulations applicable to the Work of the Project.

iii. Bidder must be registered, as an entity, to do business in the State of Connecticut and employ individuals that are properly licensed to perform the Work.

iv. Bidder must be prequalified as provided in Section 19 of these Instructions to Bidders.

v. Bidder must be in good standing as a contractor with, and certified by, the roofing manufacturer specified in the Bidding Documents.

3. Selection Criteria

i. Bidder’s experience as a general contractor and/or roofing in the successful completion of projects of similar scope, complexity and size as the Project, within budget, and on time, and with integrity and reliability; or the bidder’s its inability to do so;

ii. Bidder’s capacity to perform the Project considering bidder’s ongoing and future obligations;

iii. Bidder’s credit history and financial stability;

iv. The experience of the bidder’s project team proposed to be used for the Project in the successful completion of projects of similar scope and size within budget and on time;

v. The ability of the bidder to provide the required surety bonds;

vi. The ability and capacity of the bidder to perform the Work based on an evaluation of the character, integrity, reputation, and experience of the bidder.

vii. The financial resources of the bidder and the bidder’s ability to secure any required bonds and/or insurance;

viii. Compliance by the bidder with all applicable federal, state, and local laws, including any licensing requirements and/or contract compliance requirements;

ix. Delivery or completion time;

x. Cost; and

xi. Involvement in litigation.

4. Investigation – The Board reserves the right to make any investigation to further determine the ability of any bidder to perform and complete the obligations of the selected contractor under the contract and other Bidding Documents, and any bidder shall furnish to the Owner and ELSBC all such information and data for this purpose as are required under the Bidding Documents.

5. Interviews – The Owner and ELSBC reserve the right to conduct interviews with one or more of the bidders at a time and date to be determined by the Owner or ELSBC. If a bidder is requested by the Owner or ELSBC to attend an interview, the attendees representing the bidder shall include one or more representatives of the bidder capable of responding to questions regarding the Bid submitted as well as the proposed superintendent/project manager for the Project.

B. Selection and Award

1. The bidder selected for the Project, if any, will be the bidder determined by the Owner and

ELSBC to be the lowest responsible qualified bidder, qualified and capable of performing the work for the Project in accordance with the requirements of the Bidding Documents, based on the Selection Criteria set forth in Section 10(A) and the entirety of such bidder’s Bid submission.

2. Upon identifying the successful bidder, the ELSBC will send a written notice of intent to award to such bidder. Notwithstanding receipt of such notice of intent to award, the Owner shall have no obligation to such bidder until such time as a Contract (as defined in Section 14 hereof) is fully executed and delivered.

3. The Owner and ELSBC reserve the right to do any of the following without liability, as deemed by the Owner and ELSBC to be in the best interest of the Owner and the East Lyme Public School District:

a. Reject any and all Bids, in whole or in part, for misrepresentation or if the Bidder is deemed to be not qualified or responsible to perform the Project, or if the bidder’s Bid limits, conditions or modifies any of the terms and conditions and/or specifications of the Bid;

b. Cancel the award to the lowest responsible qualified bidder, or, not to execute the Contract subsequent to award;

c. Terminate or cancel the Invitation to Bid and reject all Bids, and/or rebid the Project by advertising for new bids;

d. Waive technical defects, irregularities and omissions in a Bid if, in the Owner’s or ELSBC’s discretion, the best interest of the Owner and East Lyme Public School District would be served;

e. Revoke the award of the Contract if such award was made on the basis of inaccuracies and clerical errors; and

f. Reject a Bid as non-responsive if the bidder does not make all required pre-award submittals within the timeframes designated by the Owner and ELSBC.

14. FORM OF CONTRACT

The Owner intends to use as the Form of Contract for the Contract for Construction, and the selected Contractor will be expected to execute, a modified version of AIA Document A101-2017 Agreement (as so modified, the “Agreement”) with an Exhibit A (Insurance Requirements), and a modified version of AIA Document A201-2017 General Conditions (as so modified, the “General Conditions”), and exhibits and other documents designated therein as “Contract Documents.” The form of Agreement and General Conditions are included as part of the Bidding Documents. Bidders should review the aforementioned documents. By submitting a Bid, the bidder warrants and certifies that if the bidder is awarded the contract for this Project, the bidder will execute the aforementioned Contract Documents without condition, modification, or exception, except as required to incorporate the acceptable terms of the selected Contractor’s Bid (the “Contract”). The selected Contractor shall execute the Contract within five (5) days after presentation thereof by the Owner to the selected Contractor and the Contractor shall include the provisions of the Contract in each subcontract issued by the Contractor for the Project, with the applicability of terms to be adjusted appropriately. Notwithstanding the foregoing, the Owner and ELSBC reserve the right to modify the Form of Contract prior to execution of the Contract as deemed by the Owner and ELSBC to be in the best interest of the Owner and the East Lyme Public School District.

If the selected Contractor fails to execute the Contract within five (5) days after presentation of the Contract by the Owner, the selected Contractor shall forfeit its Bid Security and, at the option of the Owner, the award of the Contract shall be withdrawn and become null and void.