BID 2025-80 Clarifying Questions -1.pdf

This document is a clarification response issued by Clackamas County, Oregon, for Invitation to Bid #2025-80 regarding the Fairgrounds Rodeo Bleachers Replacement Project. The project involves the fabrication, delivery, and installation of new aluminum bleacher seating systems for the Canby Rodeo Arena, encompassing three sections with dimensions of Section E (121' x 39'), Section A (121' x 44'), and Section D (78' x 44'), all elevated 36 inches. Sealed bids were due December 11, 2025, at 2:00 PM Pacific Time, with a mandatory pre-bid conference held November 25, 2025. The project requires comprehensive site preparation, ADA-compliant seating areas, handrails, and egress routes meeting Oregon Structural Specialty Code and IBC/ASTM standards. Substantial completion is targeted for July 30, 2026, with potential adjustments due to aluminum lead times. The clarification responses address key contractor responsibilities, including that bidders are responsible for engineering, the County will handle removal of existing bleachers, no excavation or permits are required from contractors, and bleachers must be mounted to a slab with basic aggregate drainage as needed.

The engineer's estimate for the project is $750,000.00, establishing a baseline for bidder proposals. Contractors must comply with prevailing wage requirements under ORS 279C.800 through 279C.870, submit payroll certifications to the Bureau of Labor and Industries, and obtain 100 percent performance and payment bonds equal to the contract price. Contractors must be registered with the Oregon Construction Contractors Board and demonstrate capacity to meet technical specifications and regulatory requirements. The project encourages bids from Minority, Women, and Emerging Small Businesses with mandatory good faith effort requirements and subcontractor disclosure forms. An add alternate for stadium-style seating replacing the first four rows of each bleacher section is available for additional pricing consideration.