bid-166-26-award.pdf

This is a Bid Summary and Award document from the New Hampshire Department of Administrative Services, Division of Procurement Support Services, for Request for Bid (RFB) 166-26 regarding the procurement of one ice bin combo unit equipped with a lift gate. The solicitation required delivery to the Concord Warehouse at 3 McGuire Street, Concord, NH 03301, within 30 days of purchase order receipt. The bid closing date was May 26, 2026, at 11:00 AM Eastern Time, with the last day for questions set for May 18, 2026, and state responses due by May 21, 2026. No bidder's conference or site visits were scheduled. The award was made to Chefs Depot based on lowest conforming bid pricing. The contract is a one-time purchase with no renewal options and will result in a State of New Hampshire purchase order contract.

Pricing for the three bids received was FOB Destination, meaning all delivery costs were included with no additional charges permitted. Chefs Depot submitted the lowest bid at $4,237.03, compared to Alternative Sales at $8,463.90 and Douglas Equipment at $9,906.48. The successful vendor must provide a comprehensive warranty covering 100% of parts, shipping, labor, travel, lodging, and expenses for a minimum of one year or the manufacturer's standard warranty period, whichever is greater, from the date of receipt, inspection, and acceptance. Payment will be made via ACH within 30 days after invoice receipt or upon delivery, inspection, and acceptance of all items, whichever is later. The vendor must be registered to conduct business in New Hampshire with a completed Vendor Application Package on file with the Bureau of Purchase and Property. Five total solicitations were received from sourced bidders, with three NIGP vendors sourced and zero non-responsive bidders. The awarded vendor was confirmed as not debarred or suspended on Sam.gov. No set-asides, incumbent vendors, or current contractors were identified in the solicitation.