Barrack_Furniture_Products_-_Military.pdf
PDF 59 KB Posted
- Attached to
- Barrack Furniture/Products - Military
- Solicitation number
- Event 34101-13837
- Issued by
- Tennessee
About this file
This is an Invitation to Bid document from the State of Tennessee Department of General Services, Central Procurement Office, for the Tennessee Department of Military to establish a term contract for furniture and products for military barracks. The procurement seeks a comprehensive range of items including bedroom furniture (beds, mattresses, headboards, nightstands, armoires), laundry appliances (washers and dryers), storage units, and seating across three facilities: VTS-Smyrna, VTS-Tullahoma, and VTS-Milan, with estimated quantities including 192 single metal beds and mattresses for Smyrna, 56 beds and mattresses for Tullahoma, and 140 beds with connector sets for Milan. The contract term is thirty-six months with two optional one-year renewal periods, not to exceed sixty months total. Bidders must submit responses through the EDISON procurement system by March 30, 2026, at 2:00 PM CDT, with questions due by March 16, 2026, at 2:00 PM Central. Mandatory on-site inspections at all three facilities are required prior to submission to take exact measurements and examine premises, with no allowances for measurement errors due to failure to visit sites. The successful contractor must provide ninety-day delivery from order placement, professional installation, complete removal of shipping packaging, and maintenance of a twelve-month manufacturer's warranty covering materials, labor, and all replacement or repair costs.
Pricing shall be submitted on an F.O.B. destination basis including all delivery costs and excluding state and local taxes, with the State of Tennessee exempt from excise taxes. No set-aside designations for disadvantaged enterprises are identified in the provided documents. All products must meet state specifications and be sourced from manufacturers with a minimum of two years of commercial use history under similar circumstances. Successful bidders must register with the Tennessee Edison Supplier Portal and the Tennessee Department of Revenue for sales and use tax purposes, maintain workers' compensation insurance with minimum limits of $1,000,000, carry commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and provide automobile liability insurance of $1,000,000 per occurrence. Bidders must comply with federal requirements including the Federal Funding Accountability and Transparency Act, Buy America provisions, Clean Air Act and Federal Water Pollution Control Act standards, and prohibitions on covered telecommunications equipment, as well as attest to debarment status and absence of prior fraud convictions or criminal charges. The estimated liability does not exceed $400,000 for the contract, though the procurement does not guarantee minimum purchase quantities and is subject to appropriation and availability of state or federal funds. The contract is effective April 1, 2026, with award anticipated to the lowest-cost responsive and responsible bidder meeting all ITB requirements.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Event_13837_Furniture_Evaluation_Model.xlsx | XLSX spreadsheet | |
| Event_13837_Barrack_Specifications.pdf | ||
| Event_34101-13837_Terms.pdf | ||
| Event_13837_Barrack_Specifications.pdf | ||
| Event_34101-13837_Terms.pdf | ||
| Event_13837_Furniture_Evaluation_Model.xlsx | XLSX spreadsheet | |
| Barrack_Furniture_Products_-_Military.pdf |
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Text version
Event Description This event is to bid for a three (3) year contract with two (2) options to renew for the Department of Military for Barrick furniture/products.
Specifications and terms & conditions are attached.
Agency Contact: Sharon Pope at sharon.pope@tn.gov / 615-741-9588
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
The purpose of this Invitation to Bid Event/Source of Supply Event is to establish a term contract (s) to provide: The State of Tennessee, with products and/or services as described in the attached terms, conditions, specifications and price sheet.
A term contract means a contract in which a source or sources for supply are established for a specified period of time at an agreed upon price(s).
If the Review and bid on this event link included in the e-mail notification does not work, please go to https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-informa tion.html Click on the link that says Bid Opportunities and log in with your vendor ID and password.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: https://supplier.edison.tn.gov/ (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Response How many days after receipt of purchase order will it take to deliver item(s)? 0
Required: Yes Mandatory Response:No
Response Comments
Event Details
Bidder: STATE OF TENNESSEE WRS Tennessee Tower 312 Rosa L Parks Ave Fl 3 Nashville TN 37243 United States
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013837 Sell RFx 1 Event Round Version 1 1 Event Name Barrack Furniture/Products - Military Start Time Finish Time
03/03/2026 13:38:00 CST 03/30/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Question UOM Best Worst Response
Respondents must attach their completed Evaluation Model/Bid Pricing Document here.
Required: Yes Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Bidder shall enter Catalog Title and Effective Date of Catalog Bid.
Required: Yes Mandatory Response:No
Response Comments
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: STATE OF TENNESSEE WRS Tennessee Tower 312 Rosa L Parks Ave Fl 3 Nashville TN 37243 United States
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013837 Sell RFx 2 Event Round Version 1 1 Event Name Barrack Furniture/Products - Military Start Time Finish Time
03/03/2026 13:38:00 CST 03/30/2026 14:00:00 CDT
List the return goods policy:
Required: Yes Mandatory Response:No
Response Comments
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: STATE OF TENNESSEE WRS Tennessee Tower 312 Rosa L Parks Ave Fl 3 Nashville TN 37243 United States
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013837 Sell RFx 3 Event Round Version 1 1 Event Name Barrack Furniture/Products - Military Start Time Finish Time
03/03/2026 13:38:00 CST 03/30/2026 14:00:00 CDT
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required: Yes Mandatory Response:No
Response Comments
The respondent shall indicate the standard warranty period.
List the Standard Warranty Period:
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: STATE OF TENNESSEE WRS Tennessee Tower 312 Rosa L Parks Ave Fl 3 Nashville TN 37243 United States
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013837 Sell RFx 4 Event Round Version 1 1 Event Name Barrack Furniture/Products - Military Start Time Finish Time
03/03/2026 13:38:00 CST 03/30/2026 14:00:00 CDT
Response Comments
The respondent shall indicate whether or not they plan to sub-contract:
No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor.
Yes: The bidder shall list the subcontractor(s):
Attach list of additional subcontractors to the bid, including the following for each subcontractor.
List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number
Required: Yes Mandatory Response:No
Response Comments
Associated Terms:
The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.
Please provide the brand and model names of the goods included in this bid:
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: STATE OF TENNESSEE WRS Tennessee Tower 312 Rosa L Parks Ave Fl 3 Nashville TN 37243 United States
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013837 Sell RFx 5 Event Round Version 1 1 Event Name Barrack Furniture/Products - Military Start Time Finish Time
03/03/2026 13:38:00 CST 03/30/2026 14:00:00 CDT
Provide spec sheets of all products being bid.
Required: No Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: STATE OF TENNESSEE WRS Tennessee Tower 312 Rosa L Parks Ave Fl 3 Nashville TN 37243 United States
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013837 Sell RFx 6 Event Round Version 1 1 Event Name Barrack Furniture/Products - Military Start Time Finish Time
03/03/2026 13:38:00 CST 03/30/2026 14:00:00 CDT
Line Details Line: 1 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: Furniture/Products for Military Barracks. See attached evaluation model for details
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: STATE OF TENNESSEE WRS Tennessee Tower 312 Rosa L Parks Ave Fl 3 Nashville TN 37243 United States
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013837 Sell RFx 7 Event Round Version 1 1 Event Name Barrack Furniture/Products - Military Start Time Finish Time
03/03/2026 13:38:00 CST 03/30/2026 14:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: STATE OF TENNESSEE WRS Tennessee Tower 312 Rosa L Parks Ave Fl 3 Nashville TN 37243 United States
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013837 Sell RFx 8 Event Round Version 1 1 Event Name Barrack Furniture/Products - Military Start Time Finish Time
03/03/2026 13:38:00 CST 03/30/2026 14:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Each Description: Furniture/Products for Military Barracks. See attached evaluation model for details
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 03/02/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: STATE OF TENNESSEE WRS Tennessee Tower 312 Rosa L Parks Ave Fl 3 Nashville TN 37243 United States
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013837 Sell RFx 9 Event Round Version 1 1 Event Name Barrack Furniture/Products - Military Start Time Finish Time
03/03/2026 13:38:00 CST 03/30/2026 14:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: STATE OF TENNESSEE WRS Tennessee Tower 312 Rosa L Parks Ave Fl 3 Nashville TN 37243 United States
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013837 Sell RFx 10 Event Round Version 1 1 Event Name Barrack Furniture/Products - Military Start Time Finish Time
03/03/2026 13:38:00 CST 03/30/2026 14:00:00 CDT
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