B2.06.00_DRAFT-RFP_Section_H_(Special_TsCs).docx

Supply Chain Management

Section H – Special Terms and Conditions

Special Article 1: Electronic Web Submittal of Labor Compliance Reports (Davis-Bacon)

Each subcontractor and lower-tier-subcontractor shall submit weekly certified payroll reports and labor compliance documentation electronically to SLAC utilizing Labor Compliance Program Tracker (LCP Tracker), a web-based software tool. Access to LCP tracker is granted by SLAC; each subcontractor will be issued a unique log-on identification and password.

Special Article 2 - URL DOE WH Publication 1321

SLAC National Accelerator Laboratory is operated by Stanford University for the U.S. Department of Energy (DOE) making this a Federal Construction project. As such, in accordance with the Construction Wage Rate Requirements (CWRR), the Offeror is being made aware of, that it shall display the following to those performing under the contract: DOL Notice to Employees Working on Federal and Federally Financed Construction Projects poster (DOE WH Publication 1321), which can be found on the following website: https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fedprojc.pdf

Special Article 3: Option to Exercise Construction Options

The University may unilaterally exercise an option contained in the subcontract at the price and terms of the option stated in the subcontract schedule. The University exercises this unilateral right by contract modification in accordance with the subcontract terms normally prior to the start of the construction option period of performance. Unless otherwise specified in the subcontract, the Subcontract Administrator will normally provide a non-binding preliminary notice of intent to exercise the option 30 days prior to the actual exercise.

The total duration of the Subcontract includes the period of performance associated with the option being exercised. Bonding and insurance requirements will cover any exercised options.

Options may be exercised and awarded as part of the base award and the 30 days’ notice period is not applicable, if agreeable to the contractor and evidenced by their signature on the final subcontract.

Special Article 3: Key Personnel

The personnel specified below are considered essential to the work performed hereunder. The Subcontractor shall notify the SLAC Procurement Representative in writing 30 calendar days prior to changing key personnel of its own volition. Notification shall include justification (including proposed replacement) in sufficient detail to permit evaluation of the impact on the performance of this Subcontract. No replacement shall be made by the Subcontractor without the written consent of the SLAC Procurement Representative. The list of key personnel may be modified from time to time during the course of this Subcontract to either add or delete personnel, as appropriate.

Project Manager

Construction Superintendent (FT)

Safety Professional (FT)

Quality Control Manager

Scheduling/Planner Staff

Special Article 4: Field Change Order Authority

The Construction Manager (CM) or the Project Manager (PM) is authorized, in accordance with Article 32 of the Fixed Price Terms and Conditions, (Section G), to issue Field Change Order(s) with a Not-To-Exceed (NTE) amount of ten (10) percent of the awarded value of the subcontract up to a maximum amount of Twenty-Five Thousand dollars ($25,000.00). The Subcontract Administrator may change the NTE authority of the CM or PM by subcontract modification.

Special Article 5: Project Management Information System (PMIS)

The Subcontractor shall provide a collaborative, web-based Project Management Information System (PMIS) during all phases of the design-build subcontract. The Subcontractor shall provide access and accounts for all key members of the design-build team, including SLAC project team members and SLAC third-party consultants (for instance, third-party commissioning agent). The PMIS shall provide exchange of information including, but not limited to, project correspondence and communications, documentation of meetings, design reviews, issues and issue resolution, daily reports (during construction), progress photos, construction subcontract administration including submittals, substitutions, request-for-information inquiries, and for documenting change in the work scope. The Subcontractor shall provide a full export of all project data and documentation to SLAC as part of the project close-out, and all materials in such export will be owned by SLAC. All project files provided shall be in either PDF format or the native office file format as applicable, and not in a proprietary format specific to the PMIS.

Special Article 6: Subcontract Administration

A. SLAC’s Contractual representative for this Subcontract is Jennifer Jamison. The contractual representative is the only person authorized to make changes in the requirements of this Subcontract or to make modifications to this Subcontract, including changes or modifications to the Statement of Work and the Schedule. The Subcontractor shall direct all notices and requests for approval required by this Subcontract to the contractual representative at the following address:

Any notices and/or approvals required on this Subcontract shall be issued solely by the contractual representative.

B. SLAC’s Technical Representative for this Subcontract is Camilo Colorado. The Technical Representative is the person designated to monitor the Subcontract work and to interpret and clarify the technical requirements of the Statement of Work. The Construction Manager is not authorized to make changes to the work or modify this Subcontract.

Special Article 7 – Substantial Completion

The condition of the work when major components that make up the project are complete, and the project is functional for its intended use. Any items remaining to be completed should, at this point, be duly noted or stipulated in writing (punch list). This is not final acceptance, the building and grounds are complete but paperwork, warranties, close out documents are not complete, etc.

SLAC NATIONAL ACCELERATOR LABORATORY • 2575 SAND HILL ROAD • MENLO PARK • CAlifornia • 94025 • USA Operated by Stanford SLAC for the U.S. Department of Energy

SECTION H (REV. 06/04/12) SLAC-SCM-GEN-034 PAGE 1 OF 1

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