B2.03.01_DRAFT-RFP_SOW_CRMF-1.4-SW-224.docx

Statement of Work

Document Title: CRMF SRF Cleanroom and UPW Construction Statement of Work

Document Approval:

Originator: Jeff Tice, Cleanroom SME

Reviewer: Chris Adolphsen, RF Controls and Safety Systems Manager signature not required

Reviewer: Camilo Colorado, Project Manager signature not required

Reviewer: Martina Martinello, Project Director signature not required

Reviewer: Kathleen Ratcliffe, ES&H Manager signature not required

Approver: Josh Kaluzny, SRF Systems Manager

Approver: Ted Price, Systems Engineering Manager

Approver: Eric Zintel, Quality Assurance Manager

Approver: Tug Arkan, Technical Director

See Document Review/Approval Matrix of Responsibilities Revision History

Table of Contents

ACRONYMS

INTRODUCTION

SLAC National Accelerator Laboratory (SLAC) operated by Stanford University under contract with the U.S. Department of Energy (DOE), is soliciting bids from qualified General Contractors for the construction of the Cryomodule Repair and Maintenance Facility (CRMF) Cleanroom and Ultra-Pure Water (UPW) System.

The selected GC will deliver a fully constructed facility in accordance with the Project Specification and Drawings and must adhere to the project schedule outlined in this Statement of Work (SOW). Coordination with SLAC is essential to ensure compliance with safety and quality standards, as well as administrative and technical requirements.

The GC shall work in coordination with SLAC to ensure the highest standard of safety and quality, while meeting or exceeding the administrative and technical requirements specified in the Project Specification and Drawings.

The subcontract will be awarded as a fixed-price, turn-key contract. The GC must hold a valid California Class B license, as outlined in the SLAC’s General Terms and Conditions for Fixed-Price Subcontracts. The GC is expected to provide full construction delivery services as detailed in Section 6. The final scope includes inspections, quality control, system start-up, testing, commissioning, and coordination with SLAC to deliver a facility ready for operations.

BASE SCOPE

The project scope includes installation of a new clean room (ISO4) inside an existing building, known as the Cryomodule Repair and Maintenance Facility (CRMF) building. To accomplish this task, the following specific scope elements must be completed, with all deliverable items meeting requirements as defined below. Contractor is to fabricate the cleanroom per the SLAC approved design package generated by an A&E firm. The design package and Building Inspection Office (BIO) stamped print package will be supplied to the awarded contractor.

Project management: managing all aspects of the procurement, and on-site construction effort, according to management and scheduling expectations defined in this document. Train all personnel working on site; coordinate construction work with other activities in the building; provide continuous management and oversight of all on-site personnel.

Component procurement/fabrication: procure and/or fabricate all hardware, components, and systems of the cleanroom. This includes flowing down all specifications and work standards defined in this document and to subcontractors and suppliers.

Cleanroom construction: make on-site preparations and construct the cleanroom, including supplying any and all necessary equipment, supplies, and services for the construction effort, unless explicitly defined as being supplied by SLAC National Accelerator Laboratory.

Support of interconnection: provide support to SLAC-supplied personnel in the interconnection of cleanroom services to SLAC utilities, including electrical, chilled water, fire water, telephone, data, and fire alarm.

Cleanroom commissioning: test and balance all clean room services, including adjustment and repair or re-work of any systems not in compliance with the design package. Includes completion of testing reports according to ISO standards.

Debris removal and clean up: remove all construction debris and equipment brought on site. Clean up the cleanroom itself and all areas around the cleanroom used for staging during the construction effort. Cleanroom return plenum walls will be free of any debris and cleaned prior to commissioning.

Rail Cavity Support Assembly: SLAC will have installed prior to cleanroom construction a railing system on the cement floor where the cleanroom will be built. A protective cover shall be installed by the GC for this railing system to protect it during construction of the cleanroom. The integrity of these railing systems shall not be compromised as in no debris, equipment/material or any liquid shall be placed on the cover.

OPTION 01 SCOPE (UPW SYSTEM)

The project optional scope includes installation of a new ultra-pure water (UPW) system next to the cleanroom inside the CRMF building. To accomplish this task, the following specific scope elements must be completed, with all deliverable items meeting requirements as defined below. Contractor is to fabricate and install the UPW system per drawing B0090-P61-0347 in the design drawing package.

Project management: managing all aspects of the procurement, and on-site construction effort, according to management and scheduling expectations defined in this document. Train all personnel working on site; coordinate construction work with other activities in the building; provide continuous management and oversight of all on-site personnel.

Component procurement/fabrication: procure and/or fabricate all hardware, components, and systems of the UPW system. This includes flowing down all specifications and work standards defined in this document and to subcontractors and suppliers.

UPW construction: make on-site preparations and construct the UPW system, including supplying any and all necessary equipment, supplies, and services for the construction effort, unless explicitly defined as being supplied by SLAC National Accelerator Laboratory.

Support of interconnection: provide support to SLAC-supplied personnel in the interconnection of UPW system services to SLAC utilities as needed.

UPW commissioning: contractor to provide all acceptance data on the UPW system that meets the UPW requirements in the Acceptance Criteria List, CRMF-1.4-PP-319.

Debris removal and clean up: remove all construction debris and equipment brought on site. Clean up the UPW system itself and all areas around the cleanroom used for staging during the construction effort. UPW system and surrounding area will be free of any debris and cleaned prior to commissioning.

PROJECT MANAGEMENT AND SCHEDULING

The contractor shall identify a Project Manager, Site Superintendent, and Safety Representative for the duration of the project, and inform the SLAC Construction Manager (CM) of any changes to personnel in these positions.

· Project Manager:

The Project Manager shall provide a single point of contact for the contractor and work directly with the SLAC Project Manager and Construction Manager (CM) and technical personnel in planning and managing the project.

· Site Superintendent:

The Site Superintendent shall be the on-site supervisor for all contractors and any sub-contractor personnel working on site at SLAC and provide continuous on-site supervision during working hours and a single point of contact for the contractor to the SLAC CM, safety and inspection personnel, and technical leads. The Site Superintendent shall also be responsible for coordinating work activities with the CRMF facility and or building manager on a day-to-day basis and clear all work in advance, according to SLAC requirements. The Site Superintendent and any subcontractor superintendents/foremen shall submit evidence of OSHA 30 training.

· Safety Representative:

The Safety Representative shall be a qualified professional assigned to assist the superintendent in managing and implementing safety. The Safety Representative shall submit evidence of OSHA 30 training. The Safety Representative is required on a part-time basis for the steel erection and crane assembly portion only. Duties shall include reviewing and approving steel and bridge crane erection plan; reviewing and approving steel erection/crane assembly fall protection plan; be present to ensure correct implementation of work plans during the initial phases of column installation, beam installation and bridge installation.

· Communication:

At a minimum, the Project Manager and/or Superintendent, along with any other contractor personnel as appropriate, shall support the following meetings.

Pre-construction Kick-off and daily Tail Gate Meetings: meeting on-site organized by the PM with input from the CM to review all work plans, design documents, and safety documentation to verify that all planned work has been reviewed and approved.

Project planning meetings: conduct weekly project planning meetings by phone or at SLAC with SLAC CM and technical personnel and provide meeting minutes within 2 working days.

Daily work coordination meetings: participate in daily, on-site planning and work coordination meetings with SLAC CM and CRMF project manager (during on-site construction). A Construction Tailgate / Release Form will be filled out each day prior to doing any work on site. All personnel working on site will need to review (understand) and sign for release of work that day’s work (scope). This form is used to document the final release of construction work. Approved forms are to be kept in the work package; work packages are to be kept for 90 days after completion of the work by the construction manager (CM).

· Scheduling:

The contractor shall submit a detailed schedule identifying all tasks including the submitting of safety documents, ordering of long lead equipment, construction, commissioning, punch list items, and closeout. The schedule must also include any dependencies on SLAC-supplied services, including occupancy of the CRMF building (if any during cleanroom construction) for start of construction and review and approval of the Notice to Proceed (NTP).

OVERVIEW OF SAFETY CONSIDERATIONS AND REQUIREMENTS – WORKER SAFETY AND HEALTH

The following outlines SLAC’s approach to the flow down of safety requirements, which, when fully implemented, will reduce the risk of accident and injury. The Subcontractor shall adhere to SLAC’s Environmental, Safety, and Health (ESH) program.

The SLAC ESH Manual Chapter 42 - Subcontractor Safety, provides the policies and procedures by which SLAC meets its 10 CFR 851 & Cal/OSHA requirements. Integrated Safety and Environmental Management System (ISEMS) is used to systematically integrate safety and environmental management into the execution of any project at SLAC. Ensuring adequate protection of the public, the workers and the environment is integral to the design of the Project.

In accordance with SLAC’s Environment, Safety, and Health (ES&H) Policy and Worker Safety and Health Program (WSHP), all work shall be performed using an integrated safety and environmental management system (ISEMS) that includes at a minimum the following elements:

· Defining the scope of work

· Analyzing/identifying hazards

· Developing and implementing hazard controls

· Performing the work safely

· Soliciting and using feedback for continuous improvement The work shall comply with SLAC’s Work Planning and Control (WPC) program, which is found Chapter 2 of SLAC’s ES&H Manual and SLAC’s Subcontractor Safety Program found in Chapter 42 of SLAC’s ES&H Manual.

The WPC program is built upon the ISEMS but adds the principles of “authorization” and “release”. “Authorization” ensures that only qualified workers are utilized, and “release” ensures that each day’s scope of work is approved by SLAC’s CM.

The contractor is responsible for ensuring that all sub-tier contractors adhere to these ES&H and WP&C requirements.

The subcontractor shall implement a Construction Readiness Review (CRR) with all key personnel from the subcontractor and superintendents from lower sub-tiers prior to the start of the construction. The schedule of this review shall be coordinated with SLAC Subcontract Administrator and SLAC Project Manager. The Construction Readiness Review shall occur no less than 10 business days prior to construction start.

The Subcontractor shall only use employees who are trained and qualified for their assigned work.

QUALITY CONTROL AND QUALITY ASSURANCE

Quality Control (QC): Testing and Inspection The GC is responsible for providing all quality control testing and inspections which needs to be completed by qualified inspectors as defined in the Project Specifications – Division 1 (Section 01 40 00– Quality Requirements). Some of the QC testing and inspection requires the GC to provide independent third-party testing and inspection services for specific manufacturer fabrications and installations. This testing will be the responsibility of the Subcontractor and will be overseen through the project-specific Construction Quality Control Plan. Comprehensive inspection and test reports will be furnished by the subcontractor to SLAC as part of this process.

Quality Assurance (QA) Oversight The GC shall establish and maintain a Quality Assurance Program (QAP) that is compliant with the SLAC Quality Assurance Program, and the standards of a U.S. industry-recognized Quality Management System (QMS). The QAP describing the firm’s QA Program, assigned personnel qualifications, and a final organizational chart to clearly present the design team structure must be submitted prior to the initiation of any work. SLAC will perform QA/QC oversight of the Subcontractor’s quality control activities. Surveillance of the construction installations will be accomplished daily at the construction site and must be monitored and reported at offsite tier subcontractor shops, and at manufacturer fabrication locations. Specifics of the QA/QC oversight include:

· Subcontractor assessments, inspections, and verification of witness-and-hold points to ensure compliance with the subcontract requirements including specifications, codes, standards, drawings, and deliverables.

· SLAC will provide oversight services for BIO general inspections and utilize third party test and inspections as needed.

· Subcontractor assessments, inspections, and verification of witness-and-hold points to ensure compliance with the subcontract requirements including specifications, codes, standards, drawings, and deliverables.

· SLAC will hold the Subcontractor responsible for providing to SLAC F&O all non-conformance corrections, operational training, specified documentation, and written acceptance of the installed system(s).

· A final commissioning report will be completed, capturing checkout and pass information for all systems. The GC will complete all punch list items and deliver completed as-built drawings and a Maintenance & Operations Manual for close-out.

CONSTRUCTION SEQUENCE AND SCHEDULE MILESTONES

The subcontractor shall develop its own construction activities and schedule that meets SLAC requirements for this project. Prior to mobilization, a comprehensive resource-loaded schedule shall be submitted for review and approval by SLAC to align with the performance period outlined in the Project Documents, encompassing tasks such as initial submittal preparation, work plans, staging, temporary trailer/s installation, mobilization, Site Utilities Tested and Operations. Activities must have a maximum of 30 working days duration for tracking purposes.

The subcontractor shall schedule and lead weekly meetings, prepare meeting minutes, and provide presentation materials. The full responsibilities of the subcontractor for Project Meetings are more greatly defined in Section 01 31 00 of the Project Specification.

Collaboration with all trade subcontractors, and with other SLAC site subcontractors and regular participation in daily coordination meetings, involving all subcontractors directly engaged in other SLAC projects working within the site area, is essential. SLAC will facilitate coordination between its own subcontractors and the installation subcontractors. Before any shift change, a safety tailgate meeting will be held during which the subcontractor will outline the work plan for each shift, and SLAC CM will provide authorization for the planned work. Daily coordination is required to preempt conflicts and interferences.

The subcontractor shall meet or stay ahead of the construction milestone schedule defined in Table 1.

Table 1. Construction Schedule Milestone Dates.

Documentation

ON-SITE WORK AUTHORIZATION

Prior to the commencement of work on site, the contractor shall submit the following documentation of company safety program elements and specific documents and evidence of training. Additional Security and Badging requirements can be found in section 01 35 53 of the Project Specification.

SLAC Construction/Service Subcontractor Safety Qualification Form (SQF): pursuant to SLAC-I-730-0A21J-027-R005/-039-R001 (submitted and reviewed by SLAC prior to contract award).

Site Specific Safety Plan (SSSP): covers contractor and all subcontractors for the entire project and includes an overview of project activities, safe work plans and permits, and hazardous materials list.

Job Safety Analysis (JSA): generated daily to capture all planned work, hazards, and controls/mitigations.

Training records: evidence that all workers completed SLAC safety training courses 375 and 115; evidence of OSHA 30 training for superintendents and foremen; evidence of other training as required for specific work (addressed on the SSSP form).

Company Lock Out Tag Out (LOTO) program plan.

Approval of these documents and issuance of a Notice to Proceed are required prior to the start of any work on site.

PRE-WORK PLANNING

All on-site work performed by the contractor shall comply with SLAC work planning and control procedures. For all work performed, a Construction Tailgate/Pre-Job Release Form must be completed and reviewed at the start of each work shift by the Superintendent, with SLAC CM and workers involved. All workers shall be in attendance. The daily Tailgate/Pre-Job briefing with all workers is expected to last no more than 15 minutes.

The Project Manager and Site Supervisor are responsible for providing the necessary submittals and obtaining the appropriate approvals through the CM for all work listed in Section 14 requiring a pre-work hold and authorization to proceed.

SLAC specific plans and permits may be required for certain types of work performed on site. This includes (but is not limited to) excavation, hot (burning/brazing) work, hoisting and rigging (SLAC does not allow rigging beneath forklift tines), excavations and penetrations, fall protection, confined space, demolition, etc. The contractor is responsible for supplying the necessary information for these documents as defined in the other subcontract documents and appendices including the General Terms and Conditions for Fixed Price Subcontracts, SLAC ES&H Chapter 42. Note that any significant changes to the approved construction drawings must be reviewed and approved by the BIO before work re-starts on changed items. For guidance on changes, consult the PM and CM.

ELECTRICAL WORK

Electrical construction activities shall comply with SLAC ES&H Manual Chapter 8, “Electrical Safety” and Chapter 51 “Control of Hazardous Energy (Lockout/Tagout - LOTO),” including but not limited to the following specific requirements:

All breakers and disconnect operations/switching shall be performed by SLAC Qualified Electrical Workers. Contact the CM for assistance with switching and breaker operation.

No energized electrical work is allowed. For all work requiring LOTO, SLAC Authorized Workers shall lock first. Subcontractor workers will then lock over the SLAC lock(s).

SLAC does not allow a subcontractor lead workers to apply a single lock to cover multiple workers. Each worker exposed to hazardous energy must apply their personal lock and tag to the lockout device or, as appropriate, a group lock box.

Coordinate installation of arc-flash labels with electrical equipment installation such that the labels are installed on the equipment before the equipment is tied into the electrical supply. After equipment is tied into the electrical supply, access to the equipment will be controlled under the LOTO program. Arc Flash labels to be furnished by CM.

REFERENCES

PRE-WORK HOLD POINTS AND SUBMITTAL REQUIREMENTS

The Project Manager and Site Supervisor are responsible for providing the necessary submittals and obtain the appropriate approvals through the CM for all work listed below, requiring a pre-work hold and authorization to proceed. The following lists the work requiring a hold, requirements for submittals for approval to proceed, and the approval process.

Hold Point: Fire system shutdown Required Lead Time: 48 hours Required Submittals: isolation plan; LOTO plan Approval Process: approval by the CM, Fire Technician, and Fire Marshal’s Office

Hold Point: Shutdown of any utility Required Lead Time: 72 hours Required Submittals: description of utility shutdown Approval Process: approval by the CM, Operations, and Fire Marshal’s Office, if required

Hold Point: Demolition or removal of services and equipment Required Lead Time: varies Required Submittals: work with CM to develop demolition plan Approval Process: approval by the CM and Safety Officer

Hold Point: Electrical installation Required Lead Time: varies Required Submittals: follow LOTO plans, limited approach boundary establishment, energy isolation plans (zero voltage verification) Approval Process: obtain and follow Arc Flash labels from CM, as required

Hold Point: Electrical conduit routing Required Lead Time: varies Required Submittals: varies Approval Process: approval by CM and BIO Inspector

Hold Point: Installation of any services or equipment Required Lead Time: varies Required Submittals: varies Approval Process: approval by CM and Safety Officer

Hold Point: Pouring concrete (if applicable) Required Lead Time: varies Required Submittals: inspection of steel reinforcement Approval Process: approval by CM and BIO Inspector

Hold Point: Pressure testing of new piping Required Lead Time: varies Required Submittals: flush and clean piping; follow Ref. [4], Pressure Test Plan Approval Process: approval by CM, Pressure Systems Program Manager, Fire Technician, and Fire Marshal

Hold Point: Disinfecting new piping Required Lead Time: varies Required Submittals: must complete flushing and pressure testing prior to disinfecting Approval Process: approval by CM and Safety Officer

Hold Point: Waste disposal Required Lead Time: varies Required Submittals: coordinate waste handling procedures with FCM Approval Process: approval by CM

Hold Point: Start-Up and commissioning Required Lead Time: varies Required Submittals: varies by equipment Approval Process: approval by CM and equipment Manufacturer’s Representative, where appropriate

The only official copy of this file is located in the CRMF Controlled Document Site.

Before using a printed/electronic copy, verify that it is the most current version.

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