B08 Soliciatation W911QY24R0007 IECU.pdf

CODE

(Hour)

PAGE(S)

until local time

A B C D E

G F

H elizabeth.m.nordell.civ@army.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 88

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W911QY 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

ELIZABETH M. NORDELL 520-671-3812

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

PART II - CONTRACT CLAUSES

W6QK ACC-APG NATICK DIVISION

BLDG 1 GENERAL GREENE AVENUE

NATICK MA 01760-5011

508-233-5700FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

24 Jul 2024

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W911QY24R0007

Section A - Solicitation/Contract Form

SUPPLEMENTAL INFORMATION

A.1. The United States Government has a requirement for Improved Environmental Control Units (9K/18K/36K IECU’s); the 18K BTU/hr IECU comes in 2 different power connections; single phase (18K-1) and three phase (18K-3).

A.1.1. The Government plans to award a hybrid, single award indefinite-delivery/indefinite-quantity (IDIQ) contract with firm-fixed-price (FFP), fixed-price economic price adjustment (FP-EPA) and a small percentage of cost reimbursable CLINs, of which any combination will constitute a delivery order. The anticipated ordering period will be a total of ten (10) years. The minimum contract value will be $1,000.00 and the maximum contract value will be $450,000,000.00

A.1.2. This requirement and all orders are subject to the availability funds.

A.1.3. Proposals shall be valid for 180 days after the closing date of the solicitation. Contractors shall clearly indicate the period of validity.

A.1.4. Contractors will not be reimbursed for any proposal preparation costs.

A.1.5. Proposals Due Date: See Section L.5 Proposal Submission.

A.2. The Government reserves the right to award one or no contracts at the Government's discretion. Funds will be obligated for quantities ordered upon issuance of delivery orders and not by the basic contract.

A.3. This acquisition is full and open competition. The North American Industry Classification System NAICS Code is 333415, and the size standard is 1,250 employees.

A.4. The solicitation including amendments, exhibits and attachments listed in Section J, may be downloaded from SAM.gov.

A.5. See Section L.5 for proposal submission instructions.

A.5.1. Hand delivered or faxed proposals will not be accepted.

A.6. Offerors shall access https://www.dsp.dla.mil/Specs-Standards/ for all MIL-STD’s referenced in this document for complete up to date information.

A.7. Any changes in the agreed upon arrangements are to be submitted to the Contracting Officer in advance for approval. In the event of any conflict or ambiguity between the contractors’ technical proposal and the Government's Performance Specification, the Government's Performance Specification takes precedence.

Section B - Supplies or Services and Prices

STEP-LADDER PRICING

STEP-LADDER QUANTITY PRICING FOR ALL IECU VARIANTS

DISCOUNT RANGE FROM TO

1 1

2 10

11 25

26 50

51 100

101 200

201 500+

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Each System support package (9K IECU)

FFP

The contractor shall deliver a system support package (SSP), (9K IECU). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

FOB: Destination

PSC CD: 4120

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 8 Each PVT Units (9K IECU)

FFP

The contractor shall deliver Production Verification Test (PVT) Units, (9K IECU). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0003 1 Each Conduct PVT (9K IECU)

FFP

The contractor shall conduct Product Verification Testing (9K IECU). The contractor shall conduct all the verifications specified in the PPD on each IECU variant and any other tests or inspections required by the Post-PVT Production Readiness Review (PRR). IAW the Statement of Work (SOW) and Exhibit A

CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0004 8 Each FAT Units (9K IECU)

FFP

The contractor shall deliver First Article Test (FAT) Units, (9K IECU). FAT units shall meet the requirements contained in the Performance Purchase Description (PPD) and Interface Standard (IS) MIL-STD-1408D (2 Apr 2009). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0005 1 Each Conduct FAT (9K IECU)

FFP

The contractor shall conduct First Article Test (FAT) Units, (9K IECU) as specified in the PPD on each IECU variant and any other tests or inspections required by the Post-PVT Production Readiness Review (PRR). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0006 1 Each Conduct PCA (9K IECU)

FFP

The contractor shall conduct Physical Configuration Audit (PCA), (9K IECU).

IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0007 1 Each System support package (18K-1 IECU)

FFP

The contractor shall deliver a system support package (SSP), (18K-1 IECU). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0008 8 Each PVT Units (18K-1 IECU)

FFP

The contractor shall deliver PVT Units, (18K-1 IECU). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0009 1 Each Conduct PVT (18K-1 IECU)

FFP

The contractor shall conduct PVT Units, (18K-1 IECU) specified in the PPD on each IECU variant and any other tests or inspections required by the Post-PVT Production Readiness Review (PRR). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0010 8 Each FAT Units (18K-1 IECU)

FFP

The contractor shall deliver First Article Test (FAT) Units, (18K-1 IECU). FAT units shall meet the requirements contained in the Performance Purchase Description (PPD) and Interface Standard (IS) MIL-STD-1408D (2 Apr 2009).

IAW the Statement of Work (SOW) and Exhibit A CDRLS..

UNIT UNIT PRICE MAX AMOUNT

0011 1 Each Conduct FAT (18K-1 IECU)

FFP

The contractor shall conduct First Article Test (FAT), (18K-1 IECU) as specified in the PPD on each IECU variant and any other tests or inspections required by the Post-PVT Production Readiness Review (PRR). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0012 1 Each Conduct PCA (18K-1 IECU)

FFP

The contractor shall conduct Physical Configuration Audit (PCA), (18K-1 IECU).

IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0013 1 Each System support package (18K-3 IECU)

FFP

The contractor shall deliver a system support package (SSP), (18K-3 IECU). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0014 8 Each PVT Units (18K-3 IECU)

FFP

The contractor shall deliver PVT Units (18K-3 IECU) IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0015 1 Each Conduct PVT (18K-3 IECU)

FFP

The contractor shall conduct PVT, (18K-3 IECU) specified in the PPD on each IECU variant and any other tests or inspections required by the Post-PVT Production Readiness Review (PRR). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0016 8 Each FAT Units (18K-3 IECU)

FFP

The contractor shall deliver First Article Test (FAT) Units, (18K-3 IECU). FAT units shall meet the requirements contained in the Performance Purchase Description (PPD) and Interface Standard (IS) MIL-STD-1408D (2 Apr 2009).

IAW the Statement of Work (SOW) and Exhibit A CDRLS..

UNIT UNIT PRICE MAX AMOUNT

0017 1 Each Conduct FAT (18K-3 IECU)

FFP

The contractor shall conduct First Article Test (FAT), (18K-3 IECU) as specified in the PPD on each IECU variant and any other tests or inspections required by the Post-PVT Production Readiness Review (PRR). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0018 1 Each Conduct PCA (18K-3 IECU)

FFP

Conduct Physical Configuration Audit (PCA), 18K-3 IECU. IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0019 1 Each System support package (36K IECU)

FFP

The contractor shall deliver system support package (SSP), (36K IECU). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0020 8 Each PVT Units (36K IECU)

FFP

Contractor shall provide Production Verification Test (PVT) Units, (36K IECU).

IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0021 1 Each Conduct PVT (36K IECU)

FFP

The contractor shall conduct PVT (36K IECU) as specified in the PPD on each IECU variant and any other tests or inspections required by the Post-PVT Production Readiness Review (PRR). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0022 8 Each FAT Units (36K IECU)

FFP

The contractor shall deliver First Article Test (FAT) Units (36K IECU). Each unit shall meet the requirements contained in the Performance Purchase Description (PPD) and Interface Standards (IS) MIL-STD-1408D (2 Apr 2009) and IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0023 1 Each Conduct FAT (36K IECU)

FFP

The contractor shall conduct First Article Test (FAT), (36K IECU) as specified in the PPD on each IECU variant and any other tests or inspections required by the Post-PVT Production Readiness Review (PRR). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0024 1 Each Conduct PCA (36K IECU)

FFP

Conduct Physical Configuration Audit (PCA) (36K IECU). IAW the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0025 UNDEFINED Job Shipping

COST

Shipping costs are reimbursed based on actuals only and by approval of the COR or KO. All shipping is to be done IAW the Statement of Work (SOW) and Exhibit A CDRLS.

MAX COST

UNIT UNIT PRICE MAX AMOUNT

0026 UNDEFINED Each Contractor travel

COST

Contractor travel costs are reimbursed based on actuals only to be approved by the COR or KO. All travel is to be done IAW the Statement of Work (SOW), Exhibit A CDRLS and IAW FAR 31.205-46.

MAX COST

UNIT UNIT PRICE MAX AMOUNT

0027 1 Job Spare/Repair parts

FFP

Spare/Repair parts are provided IAW with the Statement of Work (SOW), Exhibit A CDRLS and priced IAW with the spare parts listed in Section J. The amount and type of spares will increase as the requirement evolves.

UNIT UNIT PRICE MAX AMOUNT

0028 1 Job Technical & Engineering Support

FFP

Contractor provided Technical & Engineering support will have established labor rates and categories and will be specified on each order as required and IAW with the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0029 1 Job Logistics Support Services

FFP

Contractor provided Logistics Support Services will have established labor rates and categories and will be specified on each order as required and IAW with the Statement of Work (SOW) and Exhibit A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0030 Each Production Units, 9K IECU

FFP

Production Units, 9K IECU. IAW the Statement of Work (SOW) and Exhibit A

CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0031 Each Production Units, 18K-1 IECU

FFP

Production Units, 18K-1 IECU. IAW the Statement of Work (SOW) and Exhibit

A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0032 Each Production Units, 18K-3 IECU

FFP

Production Units, 18K-3 IECU. IAW the Statement of Work (SOW) and Exhibit

A CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0033 Each Production Units, 36K IECU

FFP

Production Units, 36K IECU. IAW the Statement of Work (SOW) and Exhibit A

CDRLS.

UNIT UNIT PRICE MAX AMOUNT

0034 UNDEFINED Each Contract Data Requirements List (CDRL)

FFP

All variant-specific and miscellaneous CDRLs (9K / 18K-1 / 18K-3 / 36K IECU) are priced IAW with Section J, Solicitation and IAW the Statement of Work (SOW) and Exhibit A.

UNIT UNIT PRICE MAX AMOUNT

9999 UNDEFINED Each

CONTRACT CEILING VALUE

FFP

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

1.00 5,446.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

1.00 5,446.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

$1,000.00

$450,000,000.00

Section C - Descriptions and Specifications

STATEMENT OF WORK

The following attachments are incorporated herein with full force and effect as if it were included in the SOW, giving them the same preference in order of precedence as if they were in full text.

Section J Attachment 0001 Performance Purchase Description (PPD) for IECUs Section J Attachment 0002 Interface Standard for IECUs Section J Attachment 0003 Integrated Product Support SOW for IECUs

C.1 BACKGROUND

The U.S. Army's Environmental Control Units (ECUs) are required to comply with statutory restrictions dictating use of non-ozone-depleting refrigerants. Currently fielded military standard (“legacy”) ECUs use refrigerants prohibited in manufacturing of new equipment since 2010. Phase-out of ozone-depleting refrigerants occurred much earlier in some allied nations where the U.S. Army must continue to operate. Additionally, existing MIL-STD ECUs are increasingly unreliable due to age and/or are no longer supportable by the Army logistics system. Legacy ECUs do not meet domestic environmental law requirements or international agreements and require replacement with the new family of Improved Environmental Control Unit (IECU) which use non-ozone depleting refrigerants. IECUs also offer substantial benefits in terms of reduced weight, lower power consumption, and greater reliability.

C.2 GENERAL SCOPE

C.2.1 This contract is a hybrid, single award indefinite-delivery/indefinite-quantity (IDIQ) contract with firm-fixed-price (FFP), fixed price economic price adjustment (FP-EPA) and a small percentage of cost reimbursable CLINs.

C.2.2. The work to be performed by the contractor is detailed in this Statement of Work (SOW) and will be authorized by issuance of delivery orders. The contractor shall not initiate any work that is not authorized by a delivery order or modification without written direction by the Contracting Officer (KO). If the requirements of this SOW, Section J attachments, subsidiary specifications, standards, drawings, or publications are conflicting; the contractor shall refer the conflict, in writing, to the KO for resolution. The contractor shall furnish all personnel, labor, engineering, materials, supplies, logistics support, and facilities necessary to design, manufacture, and test the IECUs and provide all support in the form of hardware and software as well as all technical data products as indicated in this SOW.

C.2.3 Terms and Conventions: A list of acronyms is in contract Attachment 0004. The terms “Improved Environmental Control Units”; “ECU,”; “IECU,” and “air conditioner” may be used interchangeably in this contract.

All “days” specified in the contract are calendar days which include Saturdays, Sundays, and holidays unless specifically stated otherwise. If an item is due on any weekend day or federal holiday, the due date will be the next scheduled working day. The following terms shall be used to identify the four IECU variants:

Variant BTU/hr. Voltage Phase Hertz

IECU 9,000 115 1 50/60

18K-1 IECU 18,000 230 1 50/60

18K-3 IECU 18,000 208 3 50/60

36K IECU 36,000 208 3 50/60

The contractor shall design and build each IECU variant to meet the requirements contained in Section J, Attachment 0001 Performance Purchase Description (PPD) and Attachment 0002 Interface Standard (IS) MIL-STD- 1408D (2 Apr 2009). The Government has its own drawing package for previous iterations of each IECU variant.

The contractor may request access to the Government’s drawings for informational purposes only. The

Government’s drawings are not part of the requirements of this contract, nor does the Government warrant its drawing package meets the PPD or IS. Rather the contractor shall meet the PPD and IS through its own design.

C.3. ORDERING SEQUENCE OF EVENTS

C.3.1 The anticipated contract is planned to be a total period of performance (PoP) of ten (10) years.

C.3.2 The Government expects that each IECU variant will undergo their designs, builds, and tests of Production Verification Test (PVT) and First Article Test (FAT) units sometime during the ordering period. The PVT shall verify the contractor’s design for each variant meets the PPD and IS. Upon completion of production readiness reviews and successful PVT for a given IECU variant, the Government may approve proceeding to FAT and additional production units. The Integrated Product Support deliverables for each variant may also be ordered during the ordering period.

C.3.3 There is no specified ordering schedule, and the Government may award any CLIN, for any variant, and at any time. However, the Government expects to order CLINs for each variant separately and in their order of priority. For example, the 18K-3 IECU variant is currently the highest priority. Therefore, the first delivery order would likely include CLINs for the 18K-3 unit, and the Government would subsequently order CLINs for other variants at other times during the contract PoP.

C.4 PROGRAM MANAGEMENT

C.4.1 Program Manager: The contractor shall designate an individual as the contractor’s Program Manager (PM).

The PM shall be the primary Point of Contact (POC) between the Government and contractor and shall manage and coordinate all contractor activities related to the contract. The PM shall have the authority to commit the contractor to specific courses of action and accept direction from the Government KO. The PM shall coordinate all meetings between the Government and the contractor. The PM shall bring to the KO’s attention any conflicts in the contractor’s interpretation of the contract requirements (via email) or problems that could adversely affect the contractor’s ability to meet the stated quality, cost, or production/delivery schedule.

C.4.2 Monthly Status Report (MSR) and Integrated Master Schedule (IMS) (CDRL A033): The contractor shall provide MSR and monthly IMS per the CDRL. Up to four (4) separate sets of MSR/IMS monthly reports may be ordered, one set for each of the four (4) IECU variants. Individual delivery orders will specify for which IECU variants the monthly MSR/IMS reports are required.

C.4.2.1 IMS: The IMS shall be developed and submitted based on the CDRL. Unless otherwise specified, all verbiage specifying a number of days in this statement of work, contract attachments, and contact exhibits shall be construed as the number of calendar days. The IMS shall include detailed task/activity necessary for contract execution to include all contract deliverables, Government reviews/inspections/acceptance, events, meetings, milestones, and their discrete tasks/activities. A baseline schedule shall be established from contract award and progress shall be tracked against that baseline plan. The schedule shall show in detail the path the contractor will follow to meet the required delivery dates of all items awarded on the contract. The schedule shall track all tasks and include percentages complete. The contractor shall keep the IMS up to date and track program progress using the schedule. The contractor shall notify the Government of proposed changes to the baseline IMS that would change the baseline finish dates for contract deliverables and Contract Line-Item Numbers (CLINs). The monthly IMS updates shall include Baseline Start and Finish Dates for each task, in addition to updated Start and Finish dates.

Government concurrence with such changes is required. If the Government concurs on changes, the IMS shall be re-baselined. The IMS shall govern if a conflict exists between the IMS and submittal due dates in CDRL items or the delivery dates in Section F of delivery orders. The IMS shall contain the following additional features:

(a) Each task/activity shall be no longer than 44 workdays in duration with a threshold of no more than 5% of uncompleted activities in excess of 44 workdays. Tasks/activities exceeding 44 workdays shall instead be further broken down into tasks that do not exceed 44 workdays.

(b) Tasks/Activities shall be linked by a predecessor and successor. No greater than 5% of uncompleted activities will lack a predecessor and successor, with the exception of Level of Effort and Summary level activities.

(c) Each task/activity shall be unconstrained when applicable; no less than 95% of all activities shall possess As Soon As Possible relationship type and will allow for clear Critical Path identification and analysis.

(d) Task/Activity relationships shall be Finish to Start. No greater than 10% of alternate relationships such as Start to Start, Finish to Finish, or Start to Finish shall be utilized.

(e) There shall be 0 leads, 0 occurrences of negative lag, however a maximum of 5% of activities may utilize lag.

C.4.2.2 MSR: The monthly status reports shall clearly communicate to the Government the current status of the entire project, tasks accomplished in the previous month; tasks planned for the upcoming month; a risk assessment and identification of cost, schedule, and performance risks; results of meetings; and an issues and action items listing and status. The MSR shall contain either separate sections or separate appendices for each IECU variant. The MSR shall contain an appendix with a Technical Manual Status per Contract Attachment 0003, Integrated Product Support Statement of Work.

C.5 CONFIGURATION MANAGEMENT

C.5.1 Configuration Management: The contractor shall implement and maintain an internal configuration management program for the IECU throughout the life of the contract. EIA649, ‘National Consensus Standard for Configuration Management’, may be used as a guide for the contractor’s configuration management program.

Copies of this document may be purchased at http://www.sae.org/. The Contractor shall maintain configuration management of the Technical Data Package (TDP) and shall prepare Engineering Change Proposals (ECPs) and Notices of Revision (NORs) for any changes. The Government reserves the right to inspect and review the TDP and configuration management processes at any time during the contract. The contractor shall provide TDP and configuration control documentation for review at the Government’s request.

C.5.2 Configuration Baseline (CBL): The contractor shall control the Configuration Baseline (CBL) using the change control and engineering release processes. The CBL is the documentation describing all the IECU’s characteristics. The CBL shall include, but not be limited to, the Technical Data Package (TDP); test and verification reports; engineering drawings; sources of supply, parts lists; specifications; latest IECU technical publications (e.g.

Repair Parts and Special Tools List (RPSTL)); supporting process specifications; manufacturing and testing instructions; and computer software configuration items. All baselines shall be documented in a configuration status accounting database.

C.5.3 Configuration Control: The contractor shall use configuration control to manage all proposed changes after the configuration is baselined. Configuration control shall be used to document the impact of proposed changes and to update configuration documentation.

C.5.4 Configuration Control Documents: The contractor shall not initiate changes or departures from the CBL except for changes or departures that are submitted and accepted by the Government in accordance with (IAW) Configuration Control Documents (CCDs): Changes not caused by the Government shall be considered part of the contractor’s price for IECU production units and therefore CDRL A039 Configuration Control Documents, shall not be separately priced or separately paid by the Government for such changes. In the event of Government-caused changes, the cost of CCD deliverables (CDRL A039) shall be part of the pricing of delivery orders for Technical and Engineering Support as specified in Paragraph C12. CCDs include Engineering Change Proposals (ECP);

Notices of Revision (NOR); and Requests for Deviation (RFD). All configuration changes shall be documented by the contractor and be approved in writing by the Government prior to incorporation. In exigent circumstances, to allow for continuation of ongoing testing or production, the contracting officer may at its discretion provisionally approve on a temporary basis a CBL change. In this event, the contractor shall within seven (7) working days of any provisional CBL change submit a corresponding CCD. The Government, at its own discretion, may revoke any provisional CBL changes approved in this manner.

C.5.4.1 Engineering Change Proposal (ECP): Over the course of the contract, engineering changes may be required to address changes in parts, materials, manufacturing processes or future requirements. An Engineering Change Proposal (ECP) shall be prepared for all proposed changes. ECPs shall only be integrated into the system if approved by the Government. There shall be a separate ECP with attendant support for each change to be made. All supporting data reasonably required by the Government to modify the configuration baseline, including, but not limited to, calculations, test data, sketches, and layouts shall be provided. Each ECP shall be numbered consecutively by the contractor beginning with prefix letter E for ECP, followed by a three-digit number beginning with 001. Revisions to initial submissions of an ECP, submitted either to expand the supporting information or to override the initial submission shall carry the original ECP number, with sequential revision designators R1, R2, etc.

ECPs shall be prepared in contractor format, however, shall at a minimum, include the following:

a. Date Prepared

b. ECP Number

c. Justification and Priority Code

d. System Designation (i.e. Cage Code, nomenclature, model, P/N)

e. Name of Part (or Lowest Assembly) Affected

f. Baselines Affected

g. Title of Change

h. Description of Change

i. Need for Change

j. Documented changes (red line edits) on Interfaces (i.e. ILS deliverables, Interchangeability and Interoperability)

k. Total Costs/Savings

l. Retrofit Information (if applicable)

m. Data describing the change to include any changes or additions to the drawings and Engineering Data for Provisioning (EDFP).

n. Required testing performed and evaluation of the test results.

o. Required updates to all Integrated Product Support (IPS) data required by Contract Attachment 0003

p. Applicable updates to the contractor’s Quality Assurance Plan and Safety Assessment Report.

q. Other attachments as needed to facilitate the Government’s evaluation and acceptance of the change.

C.5.4.2 The contractor shall submit an NOR for each change that must be made to technical documentation following the approval of an ECP. The NOR shall be submitted with the ECP as "cloud" NOR redline drawings or signed and submitted electronically using the fillable PDF DD Form 1695 available from https://www.esd.whs.mil/.

C.5.4.3 The contractor shall submit a Request for Deviation RFD) that describes a requested departure from configuration documentation for a specific number of units or period. The contractor shall identify the impact of the RFD on performance, operational readiness, and logistics support of the affected CI. The RFD shall be signed and submitted electronically using the fillable PDF DD Form 1694 available from https://www.esd.whs.mil/.

C.6 MEETINGS AND REVIEWS

C.6.1 Meetings and Reviews: The contractor shall participate in and make presentations to the meetings and reviews listed below. Contractor shall ensure that all personnel and subcontractors required for an adequate discussion of the contract effort attend all meetings and reviews. Scheduling of the meetings and reviews shall not change the delivery schedule of the contract. All meetings and reviews required in this section may be held at either the contractor’s facility, a Government facility, via teleconference or by video teleconference.

C.6.1.1 Post Award Conference: The contractor shall coordinate, schedule, and conduct a Post Award Conference with the Government within thirty (30) calendar days of contract award. The purpose of the conference shall be discussion of project orientation, transfer of background information, to provide a mutual understanding of the technical requirements/ contractual requirements and the quality assurance provisions of the contract. The Government can address any questions or issues with regards to technical matters. The contractor shall describe to the Government the management of all aspects of the program. The contractor shall ensure that all personnel and subcontractors that are required for an adequate discussion of the contract effort are in attendance. Scheduling of the Post Award Conference shall not change the delivery schedule of the contract. The contractor shall be prepared to:

a. Conduct a review of the contract and delivery schedule requirements and ensure a mutual understanding between the Government and the contractor.

b. Conduct a virtual or in-person tour of all facilities associated with the contract effort.

c. Discuss other items as deemed necessary by the Contracting Officer.

C.6.1.2 In-Process Reviews: In-Process Reviews (IPR) shall be conducted as a part of program status monitoring and control. Technical publication, provisioning, training, technical/engineering, quality assurance, and other necessary IPRs shall be conducted to clarify requirements, assure conformance to contract requirements, provide guidance, review deliverable status, and to help ensure deliverables are prepared in a manner that will satisfy contractual requirements. The contractor may request an IPR when Government assistance or clarification is desired. The Government may require IPRs regardless of the program schedule and shall notify the contractor of a Government required IPR no later than five (5) calendar days prior to the event. Discrepancies and/or deficiencies identified as the result of an IPR shall be corrected by a date mutually agreed upon between the Government and the contractor.

The schedule for IPRs will be flexible and occur on an as needed basis and as program issues dictate.

C.6.1.3 Bi-weekly meetings: At least bi-weekly meetings shall be held. Some meetings may be cancelled or postponed at Government’s discretion. Meetings shall be conducted by Government and contractor personnel to address technical progress, cost, schedule, contractual, and other programmatic issues, or concerns. The updates shall include, but are not limited to, issues involving design, development, fabrication, testing, cost, funding, quality control, production, task tracking, and scheduling. Updates shall identify any programmatic problems that may have arisen and shall identify proposed solutions.

C.6.1.4 Integrated Product Support (IPS) meetings and conferences. The contractor shall participate and/or conduct the meetings and conferences for each variant as specified in Attachment 0003, Integrated Product Support Statement of Work

C.6.2 DESIGN REVIEWS

C.6.2.1 Design Review Meetings: When ordered, the contractor shall conduct a minimum of three (3) design reviews (Concept Design Review (CoDR), Preliminary Design Review (PDR), and Critical Design Review (CDR)) with the Government for each IECU variant. Additional reviews shall be scheduled as needed. The contractor shall propose design review dates that support the IMS for meeting delivery dates of the contract. Contractor shall ensure that all personnel and subcontractors required for an adequate discussion attend all reviews.

Concept Design Review (CoDR) (CDRL A002): Up to four (4) CoDRs may be ordered during this contract, one for each of the four (4) IECU variants. Individual delivery orders will specify for which IECU variants the CoDRs are required. The purpose of the CoDR is to: assess the feasibility of the contractor’s proposed design, review concept sketches and design details and perform a systems requirements review. The presentation, format, and content shall be sufficient to support the purpose of the concept review and IAW CDRL A002.

C.6.2.2 Preliminary Design Review (PDR) (CDRL A003): Up to four (4) PDRs may be ordered during this contract, one for each of the four (4) IECU variants. Individual delivery orders will specify for which IECU variants the PDRs are required. The purpose of the PDR is to ensure that the design and basic system architecture are sufficiently complete to demonstrate confidence that the performance requirements will be satisfied with all risks mitigated. At the time of the PDR, the contractor shall have identified at least the system functions and major component functions needed to meet the requirements of the PPD and have applied performance requirements to each function. The contractor shall also present details of its findings thus far on the effectiveness of component and subcomponent hardware and software items in meeting the functional and performance requirements. The presentation format and content shall be sufficient to support the purpose of the PDR and IAW CDRL A003.

C.6.2.3 Critical Design Review (CDR) (CDRL A004): Up to four (4) CDRs may be ordered during this contract, one for each of the four (4) IECU variants. Individual delivery orders will specify for which IECU variants the CDRs are required. The purpose of the CDR is to confirm that the system design is stable and is expected to meet system performance requirements, as evidenced by the detailed design documentation and drawings and specifications. The CDRL shall also establish the system’s initial configuration baseline. Government approval of CDR results is required before proceeding to PVT unit production. The presentation format and content shall be sufficient to support the purpose of the CDR and IAW CDRL A004.

C.7 SYSTEM SAFETY

C.7.1 System Safety Requirements: The contractor shall establish system safety processes and procedures to integrate hazard identification, assessment, and elimination or control into the product design and production effort required by this contract. Standards, specifications, regulations, design handbooks, safety design checklists, and other sources of design guidance shall be reviewed for pertinent safety design requirements applicable to the IECU.

The contractor shall incorporate safety design criteria for developing system specification safety requirements. The contractor shall comply with the SOW for System Safety in Attachment 0003 of Section J.

C.7.1.1 Safety Assessment Report (SAR) (CDRL A001): Up to four (4) SARs may be ordered during this contract, one for each of the four (4) IECU variants. Individual delivery orders will specify for which IECU variants the SARs are required. The contractor shall conduct a Safety Assessment of each IECU variant in accordance with MIL- STD-882E and CDRL A001. The SAR is a comprehensive evaluation of the safety risks to the operator, user, maintainer, and the equipment prior to test or operation of the system. The SAR shall identify, analyze and document all safety features of the system design and potential hazards that may be present and specific procedural controls that should be followed to prevent or minimize any hazard exposure.

C.7.1.2 Health Hazard Assessment Report (HHAR): An HHAR shall be delivered as an appendix or attachment to the SAR.

C.7.1.3 hazardous Material Management Plan (HMMP): The contractor shall prepare and deliver an HMMP as an appendix or attachment to the SAR.

C.8 SYSTEM SUPPORT PACKAGES

C.8.1 System Support Package Component Listing (SSPCL) (CDRL A040): Up to four (4) SSPCLs may be ordered during this contract, one for each of the four (4) IECU variants. Individual delivery orders will specify for which IECU variants the SSPCLs are required. The contractor shall provide a S S P C L IAW. CDRL A040 System Support Package Components Listing. The SSPCL shall be updated as needed through the completion of the events cited in C8.2 below and at no additional cost to the Government.

C.8.2 System Support Package (SSP): The contractor shall comply with the System Safety Statement of Work in Section C.SS. The contractor shall provide a SSP for each IECU variant. The SSP shall contain the type and quantity of support items to sustain the IECU through Production Verification Test, First Article Test, Technical Manual (TM) Validation, Maintenance Evaluation, and TM Verification. The SSP shall contain items including, but not limited to, spare parts, expendable and durable items, special tools, mandatory replacement parts, refrigerant. and bulk items. The SSP shall be replenished and updated as needed until the completion of the aforementioned events and at no additional cost to the Government.

C.9 PRODUCTION VERIFICATION TEST (PVT)

C.9.1 PVT Units: The contractor shall deliver PVT Units for each IECU variant. PVT units shall meet the requirements contained in Section J, Attachment 0001 Performance Purchase Description (PPD)) and Attachment 0002 Interface Standard (IS) MIL-STD-1408D (2 Apr 2009).

C.9.2 Contractor Test Authorization: The contractor is authorized to receive DoD test rates at a Major Range Test Facility Base (MRTFB) for PVT.

C.9.3 PVT Plan (CDRL A034): Up to four (4) PVT Plans may be ordered during this contract, one for each of the four (4) IECU variants. Individual delivery orders will specify for which IECU variants the PVT Plans are required.

The PVT Plan shall include, but is not limited to: System description, schedule, test objectives, test witnesses, test criterion, test procedures, test equipment/tools/facilities, test photos, pass/fail criteria, planned technical analysis, data to be processed, raw data to be collected, data collection format. Each requirement/verification outlined in the performance purchase description shall be addressed in the plan. The plan shall also include any tests or verifications required by the Design Review Information Packages. The plan shall be submitted and approved by the Government prior to the start of testing.

C.9.4 PVT Readiness Review: A PVT readiness review shall be held for each IECU variant. Testing shall not begin without the Government’s approval of test readiness. Prior to the PVT Readiness Review, the contractor shall conduct the Quality Conformance (QC) tests specified in Table III of section 4 of the PPD on all PVT units.

Successful QC tests shall be a precursor to both test readiness and the Government's acceptance of the PVT units.

The contractor shall conduct a Readiness Review no later than fourteen (14) calendar days prior to the planned start of PVT. The PVT Readiness Review shall present results of the PVT unit and support package manufacture, the results of conformance QC testing, SOW requirements, demonstration that safety has been adequately addressed, review of PVT Plan, test resources to be utilized, test coordination efforts, and methods used to reduce risk to an acceptable level. The exact date, location, and administrative arrangements for this meeting shall be made between the contractor and the Government. The presentation format and content shall be sufficient to support the purpose of the review and CDRL requirement.

C.9.5 Production Verification Testing: The contractor shall conduct all the verifications specified for PVT in Section 4 of the PPD on each IECU variant. The contractor shall also conduct any testing or inspections required by the Design Review Information Packages. The contractor may utilize multiple PVT units of the same variant as needed to complete all verifications within the required schedule. If Army facilities are utilized, the contractor shall train Government personnel and/or soldiers how to set up, operate, and maintain the IECU to the extent required of the Government. The contractor shall provide reimbursement directly to the Army testing activity (e.g., Aberdeen Test Center) for all direct and indirect costs incurred related to the test conduct. For each verification that Army test facilities are not used, the contractor shall submit the proposed test facilities and their capabilities/qualifications for Government approval. Throughout PVT conduct, the contractor shall provide to the Government immediate access to test related information, including the test plans, test schedule, test results, and each Test Incident Report (TIR).

The Government shall have the right to attend any portion of, or all the PVT. In addition to conducting PVT, the contractor shall provide continuous support including, but not limited to, training Government test personnel, addressing TIRs, and performing any required maintenance and repairs during testing. The contractor shall include the Contracting Officer’s Representative (COR) in all contractor communications with Government test and certification agencies. The Government intends to conduct its Maintainability Evaluation (ME) by using one of the PVT units. ME requirements are contained in Attachment 0003, Integrated Product Support Statement of Work.

The Government will provide its ME Report to the contractor as an input for the Post-PVT Production Readiness Review.

C.9.6 PVT failures and deficiencies: When a test failure occurs, the contractor shall determine the cause and corrective action needed. Retest requirements shall be determined by the Government through consideration of the nature and extent of the failure and the risk to the program. The contractor shall address all TIRs, and deficiencies identified during PVT and refurbish hardware at no cost to the Government if required for retest or for a subsequently scheduled test or evaluation. During testing, if the PVT Systems require repair to resume and successfully pass testing, the contractor shall repair or refurbish the units to support the continuation of testing at no cost to the Government.

Failures or deficiencies not caused by the contractor’s design or manufacture may still require repair by the contractor, but those such repairs will be optional and priced at the time of requirement.

C.9.7 PVT Report (CDRL A005): Up to four (4) PVT Reports may be ordered during this contract, one for each of the four (4) IECU variants. Individual delivery orders will specify for which IECU variants the PVT Reports are required. The contractor shall prepare and submit a PVT Report for each IECU variant. The PVT report shall include, but is not limited to system description, Table of contents, list of figures and tables, test verifications, test photos, pass/fail results, processed data, test results, raw data and signatures. Every requirement/verification outlined in the performance purchase description and the approved PVT plan shall be addressed.

C.9.8 Post-PVT Production Readiness Review (PRR): The contractor shall not proceed to further IECU production of a given IECU variant without written approval from the Government. A successful completion of PVT, acceptable resolution of all outstanding design issues, and a successful PRR is needed for approval to proceed with additional production units of a given variant. The contractor shall present the variant’s PVT results, resolution of design and test issues from both the ME and PVT, Technical Data Package (TDP), and Quality Assurance plan. The presentation format and content shall be sufficient to support the purpose of the PRR.

C.10 FIRST ARTICLE TEST (FAT)

C.10.1 First Article Test (FAT) Units: The contractor shall deliver FAT units for each IECU variant. FAT units shall meet the requirements contained in Section J, Attachment 0001, Performance Purchase Description (PPD) and Attachment 0002, Interface Standard (IS) MIL-STD-1408D (2 Apr 2009). The FAT units shall also incorporate any changes necessitated by the PVT phase. The First Article units shall be completely representative of production units including, but not limited to, design, manufacturing processes, sources of supply, and quality assurance processes. Prior to delivery of the First Article Units to the Government, the contractor shall, at no extra cost to the Government, replace or repair to original condition of any units or subcomponents that sustained any damage or were otherwise non-compliant during FAT. Normal wear and tear resulting from the testing shall be acceptable;

however, damage resulting from material deficiencies or inadequate design must be corrected on the FAT unit by the contractor at their own expense. Changes to FAT units resulting from material deficiencies or inadequate design shall be incorporated into the design through the ECP process to include updating the FAT units and proving out all requisite design fixes/modifications.

C.10.2 Contractor Test Authorization: The contractor is authorized to receive DoD test rates at a Major Range Test Facility Base (MRTFB).

C.10.3 First Article Test (FAT) Plan (CDRL A035): Up to four (4) FAT Plans may be ordered during this contract, one for each of the four (4) IECU variants. Individual delivery orders will specify for which IECU variants the FAT Plans are required. The FAT Plan shall include, but is not limited to: System description, schedule, test objectives, test witnesses, test criterion, test procedures, test equipment/tools/facilities, test photos, pass/fail criteria, planned technical analysis, data to be processed, raw data to be collected, data collection format. Each requirement/verification outlined in the performance purchase description shall be addressed in the plan along with any other tests or inspections required by Post-PVT Production Readiness Review (PRR). The plan shall be submitted and approved by the Government prior to the start of FAT.

C.10.4 First Article Test Readiness Review: A First Article Test (FAT) readiness review shall be held for each IECU variant. Testing shall not begin without the Government’s approval of test readiness. Prior to the FAT Readiness Review, the contractor shall conduct the Quality Conformance (QC) tests specified in Table III in Section 4 of the PPD on all FAT Units. Successful QC tests shall be a precursor to both test readiness and the Government's acceptance of the FAT units. The contractor shall conduct a Readiness Review no later than fourteen (14) calendar days prior to the planned start of FAT.