B08_SOL_Attachment_3_Customer_Pass_Fail_Checklist.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- Dept of the Interior Employee Move Software
- Solicitation number
- 140D0425R0057
About this file
The file is a Customer Pass/Fail Checklist for a Department of the Interior employee relocation management software solution. The document outlines 24 detailed system requirements for a comprehensive web-based platform that automates and centralizes relocation-related transactions, including Household Goods (HHG) shipments, travel vouchers, OF1164 expenses, and Relocation Income Tax Authority (RITA) claims.
Key technical specifications include 24/7 web accessibility, PIV card and alternative authentication, integration with financial systems like Electronic Certification System (ECS) and FBMS, digital signature capabilities, and detailed workflow management. The system must support specific dropdown categories for OF1164 and PCS expenses, including unique items like volunteer camp hosts, firefighter boots, horse use, and professional training. The solicitation (140D0425R0057) is issued by the Department of Interior's Financial Management Directorate, with quotes due by 2 PM Eastern Standard Time on May 9, 2025, seeking a unified platform to streamline employee relocation transaction processing and information management.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Sol_140D0425R0057_Amd_0004.pdf | ||
| Sol_140D0425R0057_Amd_0003.pdf | ||
| B26_SQA_-_Questions_and_Answers_AP_Answers_5_12_25_0003.xlsx | XLSX spreadsheet | |
| Sol_140D0425R0057_Amd_0002.pdf | ||
| Sol_140D0425R0057_Amd_0001.pdf | ||
| B08_SOL_140D0425R0057_for_Posting.pdf | ||
| B08_SOL_Attachment_2_Pricing_Submission_Form.xlsx | XLSX spreadsheet | |
| Sol_140D0425R0057.pdf |
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Requirements
| Requirement # | Requirement |
| 1 | Enables creation and comprehensive management of detailed employee profiles. |
| 2 | Automates the end-to-end process for relocation travel vouchers and OF1164 expenses, including approval, auditing, and records management. |
| 3 | Automatically routes Household Goods (HHG) shipment requests to the assigned relocation manager for streamlined processing. |
| 4 | Provides a centralized platform for managing all relocation-related transactions, including HHG (Household Goods), travel vouchers, OF1164, and RITA (Relocation Income Tax Authority) claims. |
| 5 | Includes full Operation and Maintenance (O&M) support to ensure continuous functionality and system integrity. |
| 6 | Delivers a web-based application accessible 24/7 to support user needs across multiple time zones. |
| 7 | Facilitates submission and processing of PCS vouchers and OF1164 claims initiated by employees or volunteers. |
| 8 | Supports full-spectrum relocation functions, from obligation and auditing to records retention and move management coordination. |
| 9 | Identifies missing Vendor IDs within FBMS and provides guidance for correction or entry. |
| 10 | Maintains electronic versions of PCS vouchers and OF1164 forms in compliance with digital recordkeeping standards. |
| 11 | Automatically classifies vouchers using default settings and customizable lookup tables. |
| 12 | Provides dropdown menus containing all required OF1164 categories (refer to Tab A for details). |
| 13 | Includes all required PCS expense categories in system dropdown menus (refer to Tab A for details). |
| 14 | Offers proprietary digital signature functionality for users without access to PIV cards. |
| 15 | Enforces PIV card authentication for supervisor and budget approval processes. |
| 16 | Supports PIV card access while allowing fallback authentication via secure user ID and password when necessary. |
| 17 | Eliminates the need for login credentials for Supervisors and Budget Officers; only submitters and IBC staff require login access. |
| 18 | Enables Budget Officers to complete the Line of Accounting (LOA) field, with built-in validation against FBMS LOA data. |
| 19 | Prevents voucher submission progression when invalid LOA data is detected. |
| 20 | Generates a flat CSV file of approved vouchers for daily upload and integration with financial systems. |
| 21 | Interfaces with the Electronic Certification System (ECS) and provides error notifications for resolution. |
| 22 | Incorporates tiered license and voucher management capabilities to support organizational scaling. |
| 23 | Displays real-time workflow status for each submission and includes functionality for metric and performance analysis. |
| 24 | Allows users to upload supporting documents and attachments to supplement voucher and claim submissions. |
Tab A
| Dropdown Category | Dropdown Item | Pass/Fail | Notes |
| OF1164 | Volunteer Camp Hosts | ||
| OF1164 | Local Travel (Mileage/Parking/Fuel) | ||
| OF1164 | Fire Incidentals | ||
| OF1164 | Boots (Firefighters only) | ||
| OF1164 | Professional Liability Insurance (Supervisors Only) | ||
| OF1164 | Horse Use | ||
| OF1164 | Medical and Testing for CDL (Employees with PD’s that require a CDL Only) | ||
| OF1164 | Training/Tuition | ||
| OF1164 | Office Materials | ||
| OF1164 | Cell Phone Electronic Accessories | ||
| OF1164 | Food and Drink for Awards | ||
| OF1164 | Bicycle Subsidy | ||
| OF1164 | Other (Not Listed) | ||
| PCS | House Hunting (Fixed or Actual) | ||
| PCS | Temporary Quarters (Fixed or Actual) | ||
| PCS | Enroute Travel | ||
| PCS | Self-Shipment of HHG | ||
| PCS | Misc. Expense | ||
| PCS | Lease Break Fee | ||
| PCS | Real Estate Sale/Purchase | ||
| PCS | RITA |
Tab B
| Vendor Is FedRamp Certified |
| Vendor Can Provide All CLINS |
File details come from the government source that posted it. Updated .