B26_SQA_-_Questions_and_Answers_AP_Answers_5_12_25_0003.xlsx
XLSX spreadsheet 31 KB Posted
- Attached to
- Dept of the Interior Employee Move Software
- Solicitation number
- 140D0425R0057
About this file
This file is a Questions and Answers (Q&A) document for Request for Quotation (RFQ) No. 140D0425R0057 issued by the Department of Interior's Interior Business Center (IBC) for an employee move software solution. The RFQ seeks a FedRAMP-authorized unified platform to manage federal employee relocation transactions, including OF1012 and OF1164 forms, household goods shipping, travel vouchers, and relocation income tax allowances. Key details include unlimited user licensing, system requirements for digital signatures, interfaces with financial systems like Enterprise Content System (ECS), and support for BLM employee reimbursement processes.
The solicitation requires vendors to provide comprehensive relocation management software with specific capabilities such as voucher processing, employee profile management, edit checks, and integration with Federal Business and Management System (FBMS). Quotes are due by 2:00 PM Eastern Standard Time on May 9, 2025, with a firm-fixed price contract structure based on current customer volumes. The system must support organizational scaling, provide daily CSV file generation for financial system uploads, and maintain compliance with federal digital signature and content management requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Sol_140D0425R0057_Amd_0004.pdf | ||
| Sol_140D0425R0057_Amd_0003.pdf | ||
| Sol_140D0425R0057_Amd_0002.pdf | ||
| Sol_140D0425R0057_Amd_0001.pdf | ||
| B08_SOL_Attachment_3_Customer_Pass_Fail_Checklist.xlsx | XLSX spreadsheet | |
| B08_SOL_140D0425R0057_for_Posting.pdf | ||
| B08_SOL_Attachment_2_Pricing_Submission_Form.xlsx | XLSX spreadsheet | |
| Sol_140D0425R0057.pdf |
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CARSI
| Offeror Question and Answer Form | |||
| RFQ No. 140D0425R0057 | |||
| Offeror Name: | |||
| Question # | Offeror Question | RFP Reference | Response |
| 1 | Requirement number 4 from the attachment 08_SOL_Attachment_3_Customer_Pass_Fail_Checklist references “RITA (Relocation Income Tax Authority).” Is this correct or should it reference “Relocation Income Tax Allowance”? | Attachment 3 | Correct referecne is “Relocation Income Tax Allowance” |
| 2 | Requirement number 7 from the attachment 08_SOL_Attachment_3_Customer_Pass_Fail_Checklist states “Facilitates submission and processing of PCS vouchers and OF1164 claims initiated by employees or volunteers.” Can you clarify if the OF1164 claims initiated by employees or volunteers is referring specifically to BLM employees? | Attachment 3 | BLM is the only Interior Business Center (IBC) internal client using this type of system for OF1164s at this time. |
| 3 | Requirement number 15 from the attachment 08_SOL_Attachment_3_Customer_Pass_Fail_Checklist states “ Enforces PIV card authentication for supervisor and budget approval processes.” Should this also include PIV card authentication for the employee who is submitting the OF1164 or OF1012? | Attachment 3 | PIV authentication is not required for this requirement due to some individuals requiring access not possessing PIV card. IE: volunteers authorized reimbursement of expenses. |
| 4 | Requirement number 20 from the attachment 08_SOL_Attachment_3_Customer_Pass_Fail_Checklist states “Generates a flat CSV file of approved vouchers for daily upload and integration with financial systems.” Is this requirement just for the OF1164 submissions? | Attachment 3 | The requirement is for both OF1164 and OF1012. |
| 5 | Requirement number 21 from the attachment 08_SOL_Attachment_3_Customer_Pass_Fail_Checklist states “Interfaces with the Electronic Certification System (ECS) and provides error notifications for resolution.” | Attachment 3 | The Process Automation Branch (PAB) runs a bot to copy certified OF1012's to the Enterprise Content System (ECS) and does provides error notifications in the (ECS) |
| 5a | Is this referring to the Electronic Content System versus Electronic Certification System? | Attachment 3 | Refers to the Electronic content system |
| 5b | Is this a requirement for the vendor or is this referring to the Robotic Process Automation initiated by the IBC/FMD Process Automation Branch (PAB). Our understanding is that the PAB utilizes this RPA to enter the current application used by the IBC (Virtual Employee Network) to download specific files and then upload them to the Electronic Content System. | Attachment 3 | This is referring to the Robotic Process Automation Branch (PAB) initiated by IBC/FMD and downloading specific files and then upload them into the Enterprise Content System (ECS). |
| 6 | Requirement number 22 from the attachment 08_SOL_Attachment_3_Customer_Pass_Fail_Checklist states “Incorporates tiered license and voucher management capabilities to support organizational scaling.” The SF 1449 included with this solicitation reflects “Unlimited uses of OF1012 and OF1164”. Can you please clarify what is intended by “Incorporates tiered license and voucher management capabilities to support organizational scaling.”? | Attachment 3 | As a Federal Shared Service Provider, IBC requires the flexibility to increase or decrease scale based on potential client onboarding or offboarding. |
| 7 | Attachment B08_SOL_140D0425R0057_for_Posting: | RFQ | See Below |
| 7a | The background and objective do not mention the OF1012. We would like to ensure the intention is to support both the OF1012 and the OF1164. | Background and Objective | Intention is to support both OF1012 and OF1164 |
| 7b | Can you clarify if the detailed employee profiles is referring to relocating employees versus OF 1164 employees? | Scope 1 | Employee profiles contain information that is relevant to employee relocations and/or types of OF1164 empoyee reimbursments |
| 7c | Can you clarify the scope of this requirement? This event would not be part of the OF1012 or OF1164 voucher submissions. | Scope 3 | This requirement is for OF1012 |
| 7d | Can you please clarify if “The system shall interface with Federal Business and Management System (FBMS).” Is specifically for OF1164 not OF1012? | Requirements | Pertains to both OF1164 and OF1012. |
| Can you please clarify if “For some bureaus the following categories will need to be contained in a dropdown for the submitter to select from:” is just for the BLM bureau. | Requirements | BLM is the only IBC internal client using this type of system for OF1164s at this time. | |
| Can you please clarify if “The vendor system will contain edit checks to ensure proper fields are completed” is referring to just OF1164 submissions. | Requirements | System will contain edit checks for both OF1012 and OF1164 submisisons | |
| Can you please clarify if “The system has an interface that routes vouchers to (Enterprise Content System) ECS and provides notifications of any errors during the file upload.” is a requirement for the vendor or is this referring to the current IBC internal Robotic Process Automation initiated by the IBC/FMD Process Automation Branch (PAB). Our understanding is that the PAB utilizes this RPA to enter the current application used by the IBC (Virtual Employee Network) to download specific files and then upload them to the Electronic Content System. | Requirements | Referring to the RPA initiated by IBC/FMD. | |
| 8 | The RFQ makes several references to FedRAMP compliance. Is the intent to state that the contractor must have both a FedRAMP authorized software as a service (SaaS) and FedRAMP authorized platform as a service (PaaS), and will continue to remain compliant with FedRAMP? | RFQ | Yes, the contractor must have FedRAMP authorized software as a service and authorized platform to remain compliant with FedRAMP |
| 9 | In the pricing template, CLIN 14, 24, 34, 44. 54 states “Support comprehensive relocation functions from end-to-end, including move management coordination with internal stakeholders and external vendors involved in the PCS process (e.g., household goods (HHG) shipping, storage, and related services). “ |
| As IBC utilizes GSA CHAMP for the administrative functions of move management, we are wanting to clarify that the verbiage in CLIN 14, 24, 34, 44, 54 is for FedRAMP authorized software technology support and functionality. | RFQ | It is for FedRAMP authorized software | ||
| 10 | The pricing template is asking for unlimited pricing for 1012, 1164, and the proxy role on a quarterly basis. . Our question is, will this be based on current customers as of the date of the contract? How will increase in volumes and/or new customer usage and pricing be incorporated into the firm fixed price contract? | RFQ | Yes, pricing is based on the current customers as of the date of the contract. The contractor is responsible for ensuring that the pricing reflects the costs associated with the additional work. | |
| 11 | The Quote Format and Page Limitation states that quotes will be submitted electronically by email. The Submission of Quotes states that the quote will be submitted electronically as a zip file to a specific web address. Please identify which method is required. | RFQ | Submissions of quotes should be submitted electronically to the Box lcoation referenced in the RFQ as a zipped file. | |
| 12 | In the quote format and page limitations, it states that a completed copy of the Representations and Certifications at FAR 52.212-3. States the quote shall complete only paragraph (b) of this provision if the vendor has completed the annual representations and certification electronically in SAM. We are not seeing any check boxes or certifications for paragraph (b). Please advise how the Government would like to receive this certification. | RFQ | Refer to Page 41, sub section (b) (2), at end of paragraph | |
| 13 | There are multiple references to a proprietary digital signature feature being required. We are wanting to confirm that a proprietary digital signature piece is required for all users, regardless of how they access the system. | RFQ | Correct, a digital signature feature is required despite the method in which access is obtained | |
| 14 | Requirement number 8 from the attachment 08_SOL_Attachment_3_Customer_Pass_Fail_Checklist states “Supports full-spectrum relocation functions, from obligation and auditing to records retention and move management coordination.” We are asking for clarification of what the obligation and audit requirements are. | RFQ | IBC obligates the funds for all relocations, which employees then submit OF1012's for reimbursement. IBC completes a 100% pre-audit of all OF1012's submitted and returns them to employees if they are incomplete. | |
| 15 | Volume II Price Quote states “to include detailed supporting documentation that results in the estimated price for each line item. The detailed information to be provided includes the rate per hour on the attached price quote worksheet.” | RFQ | yes, this is correct. | |
| 16 | It is our understanding that with this being a firm fixed price contract, there will be no estimations. It will be license fees, unlimited uses, and support. We are asking for clarification as to whether supporting documentation is required. If required, we are asking for clarification as to what is to be provided. | RFQ | Required to provide additional supporting documentation to prove the threshhold was exceeded and justify the charge for the additional uses. |
RFP 140D0419R0002 DOI EIS DATA SERVICES
Final Vendor Questions and Government Answers at Amendment Two (2) - April 2, 2019
_x000D_&1#&"Calibri"&14&K000000 SBU - CONTRACTING AND ACQUISITIONS
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