B08_Attachment_6_NPS_272171_PEVI_DB-RFP.docx

PERRY’S VICTORY AND INTERNATIONAL PEACE MEMORIAL

PUT-IN-BAY, OHIO

SOLICITATION 140P2024R0059

Rehabilitate Failing Upper Plaza at Perry’s Victory & International Peace Memorial

PEVI 272171

DESIGN-BUILD (DB) PROJECT SCOPE

(DB Request for Proposal (RFP))

NATIONAL PARK SERVICE (NPS) DENVER SERVICE CENTER (DSC)

Table of Contents

SOLICITATION 140P2022R0088 | Page 2 of 52

1.0 PROJECT INTRODUCTION

Park Acronym and PMIS Number: PEVI 272171 Project Title: Rehabilitate Failing Upper Plaza Perry’s Victory & International Peace Memorial

1.1 Procurement Approach Comment by Halter, Joseph E: Section 1.1 will be contained in sections L and M of the solicitation.

This project will be delivered using a Fixed Price-Best Proposal (FAR 16.403-2) where price proposals must be less than or equal to the stipulated ceiling price to be responsive. Offerors are permitted to base their technical and price proposal on any acceptable design approach that provides all the base technical requirements listed in Section 1.6. All of the requirements must be incorporated into the proposed design approach to constitute a responsive technical proposal. There is also a list of betterments in Section 1.6 that may be included to enhance the technical proposal’s value. The award will be based on the best value portrayed by furnishing the base requirements for the proposed design option and any proposed betterments within the ceiling price. The government’s objective is to get the maximum amount of scope for the available funding.

A modified 2-Step approach to the procurement will be taken to accommodate the Fixed Price-Best Proposal award. The first step will entail the submission of a Statement of Qualifications and a narrative of the proposed design approach. Confidential one-on-one meetings will be held with those proposers who meet the required qualifications and past experience. The meeting will be to discuss the proposer’s approach to completing the design and construction of the project. The one-on-one meeting will furnish an opportunity to gain clarifications on the specific design approach as well as for the government to better understand each offeror’s technical approach before a significant investment is made in preparing the material required in the Step 2 Technical and Price Proposal.

1.2 Scope

In accordance with terms and conditions of the Contract, the Design-Build (DB) Contractor shall perform the work of this Request for Proposal (RFP) for the National Park Service (NPS) as described below.

Architect-Engineer (A/E) Services required in this RFP shall be performed by licensed Architects and Engineers registered in OhioIndiana.

The work of this task order shall be performed in accordance with the Denver Service Center (DSC) Design-Build (DB) Workflows website.

The DB homepage includes links to design phases describing required workflow process from Predesign (PD) through Construction Documents (CD). Each design phase webpage contains links to definitions, forms, templates, samples, and guidelines.

The DB homepage also includes links to the Design Standards and Design Deliverables sections which provide design requirements and criteria that shall be used for completing the work of this contract:

· Design Standards are arranged by discipline and/or specialty.

· Per Policy Memorandum 23-01, NPS has adopted the International Code Council (ICC) family of codes for building codes and the National Electric Code, NFPA 70. Note that ICC has released a new, 2024 suite of codes which NPS has adopted as of January 1, 2024 along with the 2023 NFPA70 and shall be used for design. Comment by Garton, Mackenzie K: Seems like a good place to mention this as it was a comment from structural QA

· DB Design Deliverables - Content and Format Requirements:

· Design phase submission requirements for:

· Technical content

· Submission format

In addition, the Information section has links directly to:

· Definitions: A list of terms relevant to design and construction in National Parks.

· Forms/Templates/Samples/Guidelines: A list of forms, templates, samples, and guidelines used for a typical project.

· Division 1 Specifications Templates: These templates represent standard information that may need clarification and addition to the DB RFP template on some projects.

· Law/Regulations/Polices/Guidance: A list of sources for retrieving laws, regulations, policies, and guidance applicable to NPS projects.

· Quality Assurance (QA) Guideline & Review Checklists: Overview of the DSC QA Process for reviewing Design Documents.

In case of conflict between this task order and the DSC DB Workflows website, this task order shall take precedence and shall be used in lieu of conflicting portions.

The A/E remains fully responsible for determining if the standards or provisions cited on the DSC DB Workflows website have been revised or updated. Any such conflicts between the website and the identified standard or provisions shall be brought to the attention of the Contracting Officer (CO).

1.3 NPS/DSC SharePoint Project Website

Use the NPS/DSC SharePoint Project website to host and manage project communication and documentation until Final Completion. The project website will be used for:

· Project directory

· Project correspondence

· Meeting agendas and minutes

· Contract modifications documentation and logs

· RFI (Request for Information) form and processing

· Task and issue management

· Photo documentation

· Baseline schedule, schedule updates and calendar management

· Submittal form and processing

· Drawing and specification document hosting, viewing, and updating

· Online document collaboration

· Reminder and tracking functions

· Archiving functions

· Notification of submittal and RFI statuses and current responsible party

1.4 Location

This project is located at 93 Delaware Avenue, Put-in-Bay, Ohio. This site is situated on South Bass Island in Lake Erie and is approximately two miles from the mainland.

1.5 Background

The Upper Plaza and supporting structure have experienced deterioration in part due to failed waterproofing, condensation, water penetration, and freeze-thaw damage that has compromised its structural integrity. A structural assessment indicated that the condition of the Upper Plaza structure could no longer support the designed live load, resulting in the closure of the Upper Plaza to large groups since 2006. In addition, Upper Plaza finishes have been altered in recent years due to short-term maintenance projects, the planters are devoid of landscape material, and the plaza no longer reflects the historic intent of the Memorial. There is no dedicated route to access the Lower Plaza or Upper Plaza as defined by the Architectural Barriers Act Accessibility Standards (ABAAS).

1.6 Description

This project will reconstruct the structure supporting the Upper Plaza and the associated waterproofing of the structure while being sensitive to the historic design intent. Interior spaces below the Upper Plaza will be modified to the extent possible given the current budget to meet current needs, satisfy current code requirements, and improve functionality. Public restrooms and exterior plaza spaces will be made compliant with ABAAS. Building systems will be installed to meet current demands and address condensation issues below the Upper Plaza and underside of the tower domecolumn rotunda. The Upper Plaza finishes will be restored by reusing historic materials to recreate the paving pattern, stairs and parapet walls to historic design intent. The sSurface finishes at the Lower Plaza will be removed and reset to address tripping hazards. Accessible routes shall be installed to access the Lower Plaza and Upper Plaza. The surrounding parking area and sidewalks will be moved outside of the primary viewshed and provide improved visitor access to the Memorial. Restoration of Tthe vegetation at the perimeter berm and within the planters of the Upper Plaza will be restored to strengthen the historic integrity of the Memorial. Fire alarm systems and security systems will be improved for safety. Comment by Garton, Mackenzie K: Hugh O'Grady: "Where is the scope defined?"

MKG: Need to better delineated where project stops. Herb - we should chat about this and how we define where the HVAC scope stops… i.e. if the leak investigation provides more detail on the requirements of HVAC in the monument, does the scope of this end at the elevation of the bottom of the rotunda, tying in to the old system/ducts/vents and we size the HVAC system according to the recommendations, but any additional work in the monument (adding ducts/vents etc) would be a different project?

The project’s ultimate design approach will be determined by the successful design-builder. As such, this procurement is dependent on the competing design-builders' ability to propose design concepts that meet the following key technical requirements (1-7 below) within the available budget. The paramount mission of this project is to rehabilitate the failing upper plaza and allow visitors back on to the plaza, which ties in closely with how to achieve this structurally from below.

The key requirements are:

1. Repair, retrofit, or replace the structure supporting the Upper Plaza to meet current building code loading requirements.

2. Waterproof the structure supporting the Upper Plaza to prevent future deterioration of the structure.

3. Repair, retrofit, or replace mechanical and utility systems to meet current code requirements, deficient conditions, and present-day needs. Including upgrading the HVAC systems for current demands and addressing condensation issues in the memorial. Provide code-compliant, appropriate spaces for mechanical and utility systems beneath the Upper Plaza.

4. Remove, salvage, preserve, and reinstall the historic fabric of the upper and lower plazas. Provide new matching granite pavers to restore the historic paving pattern, provide drainage, and remove tripping hazards during re-installation.

5. Include ABAAS accessibility from parking to lower and upper plazas and restrooms.

6. Minimize non-historic, visual impacts to the memorial viewshed from the park visitor center by incorporating any new, large structures such as maintenance access to the lower level, restrooms, or access ramps on the east side of the memorial.

7. Maintain the aesthetics of the symmetrical landscape and structure.

A best-value selection will be made based the effectiveness of the solution on the key technical requirements above. Betterments are encouraged if they are feasible to do within the available budget. NPS is the sole judge of what constitutes a “betterment.” If the offeror is unable to propose any betterments within the available budget, it should state that. The following is the list of currently identified betterments. The importance of the respective betterments is shown in descending order of importance with the most favorable at the top of the list and reducing in importance to the bottom. Comment by Halter, Joseph E: Betterments should become priced options.

1. Replace restrooms with ABAAS-compliant restrooms Comment by Garton, Mackenzie K: Should rephrase to meet design standards. In D&C meeting today, Cherie Shepard mentioned that the ICC codes tend to be more stringent and incorporates a lot of ABAAS and ABAAS specific will only govern where there aren't requirements outlined in ICC. Check linked to design standards and all three are listed under Accessibility and Universal Design.

2. Provide a connection of north-south access on the east side of the memorial to the south seawall sidewalk for maintenance vehicles.

3. Reconfigure lower-level interior spaces to meet current maintenance needs, improve functionality, and meet ABAAS.

a. Provide a minimum of 10,000 SF of dry storage space.

b. Maximize dry storage space.

c. Provide increased headroom for storage areas beneath the monument.

d. Provide usable, conditioned spaces.

i. Provide one office space

ii. Provide men’s and women’s staff locker room space with a private restroom

iii. Provide locked storage space

4. Remove the existing parking area and provide an ABAAS-accessible landscape to the lower plaza. Provide additional parking to the east and west of the memorial along Bay View Ave (OH State Route 357) with ABAAS-compliant accessibility to the memorial.

5. Provide north-south pedestrian access on the west side of the memorial connecting north and south sidewalks.

6. Replacement of removed vegetation around the perimeter berm with new low-growing landscape plantings.

1.7 Schedule

The period of design and construction performance is intended to be competitively rated with preference being given to shorter schedules that minimize impact on the park during construction. The schedule must be realistic to allow for NPS input and review during design, and the logistics for construction seasons (island is not accessible all year round) and working on an island. The island ferry typically starts running in mid-March (St. Patrick’s Day) and runs until the winter shuts it down. The official close is early December, but it will continue to run on a limited schedule pending weather. There is the availability of flying there if the winter is mild. Residents stay on the island during the winter, but there are limited facilities open for visitors. Living and working on the island during the winter will take pre-planning. Refer to Section on Special Construction requirements for more details on work hours and restrictions.

Complete work in this RFP according to following schedule:

Design:

Submit DB Predesign (PD) Documents Allow 15 calendar days after submitting Draft DB PD for NPS review. NPS review comments shall be addressed, responses documented and returned to NPS for concurrence on resolution. Schedule shall provide time for comment resolution and incorporation into the final PD documents.

Submit Smoke and Egress Modeling Study Allow 15 calendar days after submitting Smoke and Egress Modeling Study for NPS review. The review of this report and feedback does not need to halt the continuation of the design.

Submit DB Schematic Design (SD) Documents Allow 15 calendar days after submitting Draft DB SD for NPS review. NPS review comments shall be addressed, responses documented and returned to NPS for concurrence on resolution. Schedule shall provide time for comment resolution and incorporation into the final SD documents.

Submit DB Design Development (DD) Documents Allow 15 calendar days after submitting DB SDD for NPS review. Comment by Garton, Mackenzie K: Hugh: "After receiving DB Schematic Design Documents review comments, address and incorporate comments in DB Design Development Documents."

MKG: I looked into this more because it would seem its applicable to every submittal. I added language based on the more explicit procedures listed in the requirements for the designs below. Basically we should be receiving a draft for review and they should be incorporating the review comments for every phase of documents with the exception of the DDs, where they move from the draft DD into the draft CDs and there is no final DD submittal, hence the language in the 100% draft CD to incorporate the DD comments.

100% Draft DB Construction Documents (CD):

Continue work on 100% Draft DB Construction Documents during DB Design Development Documents review. After receiving DB Design Development review comments, address and incorporate comments in 100% Draft DB Construction Documents.

Submit 100% Draft DB Construction Documents and responses to NPS Review form with responses to DB Design Development Documents. Allow 15 calendar days after submitting DB 100% Draft CD for NPS review.

100% Complete DB Construction Documents (CD):

Submit 100% Complete DB Construction Documents and NPS Review form with responses to 100% Draft DB Construction Documents review comments no later than 30 calendar days after submitting 100% Draft DB Construction Documents. Allow 15 calendar days after submitting 100% Complete DB SD CD for NPS review.

Complete Stamped and Signed DB Construction Documents (CD):

Submit Complete Stamped and Signed DB Construction Documents and NPS Review form with responses to 100% Complete DB Construction Documents review comments no later than 30 calendar days after receiving NPS review comments.

Construction:

Construction begins when Contracting Officer issues construction Notice-to-Proceed (NTP). The drawings and specifications are complete and approved by NPS, environmental and cultural compliance is complete, plans required in Division 1 specifications are complete (such as accident prevention plan, quality control, baseline schedule) and any permits required for the start of construction are complete. The start work notice is contingent on compliance with National Environmental Policy Act (NEPA), National Historic Preservation Act (NHPA) and Section 7 of the Endangered Species Act (ESA).

For Substantial Completion, Punchlist, Final Inspection and Acceptance: Refer to Section 2.4.18 Substantial Completion and Final Inspection

As-Constructed Drawings:

Complete As-Constructed Drawings no later than final inspection.

1.8 NPS Contacts & Address:

Contractual:

Contracting Officer (CO): Joseph Halter; joseph_halter@nps.gov Contract Specialist (CS): Bruce Beck; bruce_beck@contractor.nps.gov Technical:

Project Manager (PM) and Alternate COR: Herbert Kupfer; herbert_kupfer@nps.gov Project Specialist (PS) and Contracting Officer’s Representative (COR): Mackenzie Garton; mackenzie_garton@nps.gov Project Specialist (PS) and Contracting Officer’s Representative (COR): Dane Sobol; HYPERLINK "mailto:dane_sobol@nps.gov" dane_sobol@nps.gov.

Park Representative: TBD.

Address:

National Park Service - Denver Service Center 12795 West Alameda Parkway Post Office Box 25287 Denver, Colorado 80225

1.9 Data and Materials Provided by NPS

NPS will provide the DB Contractor with the following data and materials.

· 01_Historic Structure Report - 1976

· 02_Milner Final Construction Drawings - 1978

· 03_Milner Design Analysis - 1978 Specification Templates

· 04_Select Historical Drawings -1983

· 05_Condition Assessment -1996

· 06_Investigation and Stabilization – 2008

· 07_Upper Plaza Temp Repairs - 2011

· 08_Foundation Document - 2012

· 09_Upper Plaza Temporary Repairs_AS-built Drawings-2013

· 10_CLR (Cultural Landscape Report) & EA (Environmental Assessment) November - 2018

· 11_Survey - 2020

· 12_Existing Conditions Plan – 2022

· 13_Regulated Materials Survey- 2022

· 14_Geotechnical Report -2022

· 15_Conceptual Space Program Diagram –2023

· Additional data to be provided to the selected design-builder when ongoing investigations are completed:

· DSC is contracting 3D scans and HAER documentation (some combination of measured drawings, photographs, and/or a historic report) of the pedestrian plaza and undercroft. This will be provided upon completion for use in design, completion will likely following selection.

· WJE is collecting data on environmental related water leakage from within the concrete monument walls which may result in recommendations that would affect the design of the HVAC system. Any data and recommendations relevant to the HVAC system will be provided for use in the design upon completion of the study. It is likely the study will be completed following selection. Comment by Kupfer, Herbert: @O'Grady, Hugh M since this report is still in progress, I don't think we can provide it to the bidders. Also, fixing leaks is out of scope for the Upper Plaza project (for now). Comment by Garton, Mackenzie K: I'm going to chat with Hugh about this a little more. I think the concern is any recommendations on the HVAC system that come out of that report. Can we treat this with similar language to the 3D scan and HAER which I'm guessing won't be completed in time for the RFP, but will be useful to the selected designer? Seems like the Eureka SOO example did something similar with a forthcoming modelling study.

All contractors will acknowledge in writing to the Contracting Officer that all documents shall beare permanently deleted if not selected for this award.

The data and materials provided are for reference, background information and data. Surveys, tests, and reports will require verification, ground-truthing, and potential redo as needed for the DB team to become the Designer of Record.

2.0 PROJECT REQUIREMENTS

2.1 General Requirements

The project will include, but not be limited to:

· Upon award, determine and provide design schedule of work.

· Review site data and determine the additional surveying and testing needed, which may include a topographic survey

· Review geotech work done to date and perform geotechnical analysis for deep foundations.

· Coordinate design with compliance (environmental and cultural) and meet with NPS staff to facilitate a coordinated effort and roles/responsibilities to complete compliance

· Complete Predesign Document Requirements

· Complete Schematic Design Document Requirements

· Provide the NPS a fire/smoke modeling study

· Design site, site utilities, foundations, and structural framing of Upper Plaza

· Interior design of Lower-Level area

· Historic restoration of plaza areas and surrounding landscape.

· Complete Design Development Document Requirements

· Complete 100% Draft Construction Documents

· Submit final stamped/signed Construction Documents

· Submit list of required permits

· Obtain permits

· Complete compliance (National Environmental Policy Act (NEPA), National Historic Preservation Act (NHPA) and Section 7 of the Endangered Species Act (ESA).

· Provide schedule of construction work.

· Provide plans for construction work (accident prevention, etc.)

· Request Notice to Proceed for Construction

· Secure work area and provide for continued access to the facility for maintenance.

· Construct project

· Special Inspection Testing as required—to be hired by Design Build team for all required Special Inspections

· Create and provide operations and maintenance manual (electrical, building, water systems, etc.), training and close out documents

· Substantial completion and punchlist

· Final inspection and acceptance

· Provide as-constructed drawings

· Complete commissioning (if applicable)

2.1.1 DEFINITION OF CONTRACT LINE ITEMS

In general, explain what is included in each contract line item, limits or cut-off points where one item ends, and another begins. If no item exists for a portion of the work, include costs in a related line item.

CONTRACT LINE ITEM 1 - DESIGN:

Design new upper plaza support system. Design the removal and resetting of historic upper and lower plaza materials including, pavers, parapet walls, planters, and site furnishings. Design spaces below the upper plaza including restrooms, locker rooms, offices, mechanical room, electrical room, fire pump room, equipment storage, locked storage, general storage (unfinished). This will vary depending on betterments included and the stabilization approach in your proposal. Provide the NPS a fire/smoke modeling study. This CLIN includes all items 1a to 1f below:

1a - Predesign Documents Provide Preliminary Design Documents and design as described in this RFP. Includes all relevant meetings and field work.

1b - Schematic Design Documents Provide Schematic Design Documents and design as described in this RFP. Includes all relevant meetings and field work.

1c - Smoke and Egress Modeling Study Provide Smoke and Egress Modeling Study as described in of this RFP. Includes all relevant meetings and field work.

1d - Design Development Documents Provide Design Development Documents and design as described in this RFP. Includes all relevant meetings and field work.

1e - Construction Documents Provide Construction Documents and design as described in this RFP. Includes all relevant meetings and field work.

1f - Supplemental Services Provide Supplemental Services for geotechnical evaluation, topographic survey, and hazardous material investigation as described in this RFP. Includes all relevant meetings and field work.

CONTRACT LINE ITEM 2 – CONSTRUCTION: Comment by Garton, Mackenzie K: Hugh: "Where is protection of existing material/equipment during construction when the upper plaza(roof for understory) are removed addressed?" Comment by Garton, Mackenzie K: MKG: We should check with the park on this. Certainly would save the project money if the park took care of moving and storing all the stuff in the undercroft, but I would imagine there's not really room on the island to store this equipment. Do we need to include that the contractor provide temp storage on-island?

This CLIN includes all items 2a – 2o below:

This will vary depending on betterments included and the stabilization approach in your proposal. Descriptions below are to demonstrate the the areas of work.

2a – SITE CLEARING AND DEMOLITION:

Site and utility removals in preparation for the demolition of the existing Plaza concrete superstructure; excavation around the existing basement; catalog, remove and store existing granite pavers and stair treads (lower to upper plaza) and store existing granite parapets and urns; and gross demolition of the existing concrete superstructure.

2b – FOUNDATIONS & SUPERSTRUCURE:

Mobilization, equipment, and construction for foundations, structural concrete slab on grade, continuous concrete footings, concrete retaining walls, concrete columns, monolithic concrete beams, elevated structural concrete slab; dewatering for superstructure construction; foundation drainage; moisture protection for foundation walls, slab on grade, elevated concrete deck. (This description is written based on a full replacement of the structure with concrete, which may or may not be your recommendation.)

2c – STORAGE & REINSTALLATION GRANITE & PAVERS:

Installation of existing cataloged and stored granite wall clad, parapets, stair treads and pavers; installation of cataloged and stored existing granite parapets and urns and installation of supplemental pavers, wall cladding, etc to restore historic plaza design.

2d – EXTERIOR AREAWAY & NEW RAMPS:

This item consists of installation of new areaway including foundations, slab and walls; installation of new ramp access to Upper Plaza including foundations, concrete footings, concrete foundation walls, landings, handrails, stairs and stringers, ramp walls; installation of new ramp access to Lower Plaza including concrete footings, foundation walls, landings, handrails, stair stringers, ramp walls; and associated earthwork for both ramps and areaway.

2e – INTERIOR CONSTRUCTION:

Installation of interior walls, retaining walls, interior doors, joint sealants, exterior doors, access louvers, toilet & bath accessories, toilet partitions, signs, lockers, shelving, fire extinguisher cabinets, toilet room counters, penetration firestopping.

2f – INTERIOR FINISHES:

Installation of interior wall finishes, tile floor finishes, interior ceiling finishes.

2g – PLUMBING:

Installation of all plumbing items – plumbing fixtures, domestic water distribution, plumbing insulation & identification, hot water heater & tank, sanitary waste pipe & fittings, sanitary waste vent pipe & fittings, floor drains, diesel fuel system for replacement of 250-gallon fuel tank and associated lines to support a new replacement generator.

2h – HVAC:

Installation of all HVAC items – distribution systems, exhaust systems, terminal & package units (VRF units, terminal units, electric heating, package units, controls & instrumentation, systems testing & balancing, commissioning.

2i – FIRE ALARM:

Installation of all fire alarm items – fire alarm distribution, fire alarm devices, controls, systems testing, commissioning.

2j – ELECTRICAL:

Installation of interior electrical items –electrical distribution, lighting & branch wiring, telecommunications systems; television systems; security systems, lightning protection; electrical conduit for fiber.

2k – SITE IMPROVEMENTS:

Installation of site improvements – roadways, parking lots, pedestrian paving, site development, temporary fencing, erosion controls, landscaping, irrigation, associated earthwork for these activities.

2l – SITE UTILITIES:

Installation of site utilities – water service distribution piping and valves, sanitary sewer collection piping and assemblies, stormwater piping and collection systems, tower foundation drain pump and tank system, foundation underdrain system. Excludes electrical site utilities.

2m – ELECTRICAL SITE UTILITIES:

Installation of all site electrical utilities – electric service shall be provided underground to a new pad-mounted utility transformer feeding a new main distribution panelboard; demolition of existing electrical service; temporary power, electrical conduit for fiber; site lighting; site communication and security; new generator and fuel tank, spill monitoring and containment.

2n – NEW MONUMENT RAMP Construction of ramp systems to provide ABAAS compliant access to both the Lower and Upper plazas. The ramps will consist of concrete slabs, curbs, parapet walls, retaining walls, and landings supported on foundations. The work includes installation of handrails and granite pavers with wall tiles. Earthwork includes backfill and grading for the ramp slabs and landing surfaces.

2o – LANDSCAPING:

Grade and sod all landscape areas post-construction activities. This includes the planting of 8 new trees (deciduous bosque) and the installation of a new irrigation system for the site and plaza.

2.1.2 Progress Payments

Design Phase - Progress payments will be based on submission, review, and acceptance of design deliverables.

Construction Phase - Progress payments will be based on percentage of work completed on items listed in approved schedule of values. Actual construction completed and in place will form basis for payment. DB Contractor shall verify percent complete under direction of the Contracting Officer Representative unless Contracting Officer waives this requirement in a specific instance. DB Contractor shall make computations for payment based on Government’s verification of work completed and in place for periods which progress payments are requested.

DB Contractor shall furnish to Contracting Officer originals of field notes and other records relating to basis for payment. Contracting Officer shall use as necessary to determine final amount of progress payments. DB Contractor shall retain copies of material furnished to Contracting Officer.

2.1.3 Project Meetings

Design Kick-off Meeting After award of contract and acceptance of Performance and Payment bonds, Contracting Officer will arrange a design meeting with DB Contractor. Meeting agenda shall include the following as a minimum:

· Areas available for use by DB Contractor

· Access requirements of the Park

· Adjacent projects at the park

· Commissioning (review requirements in ASHRAE 0-2005 paragraphs 6 and 7)

· Design schedule

· Early design packages to accommodate long-lead time constraints

· Environmental and sustainability requirements

· Natural and Cultural Resource Protection

· Payments to DB Contractor

· Review and emphasize Park needs and design objectives.

· Modifications during design

· Schedule of Values

· Submittals during design

This meeting is to be held onsite. Visiting the site after the meeting is encouraged

Design Weekly Meetings

Contractor shall include weekly team calls each month for the duration of the design phase: 1- hour each for two-three individuals participating. Contractor shall co-facilitate conference/Microsoft Teams calls as needed. Contractor shall provide agenda (electronic format via email) 2 calendar days prior to the call with follow up meeting notes within 2 calendar days of meeting. These shall also be submitted in electronic format via email. AE shall incorporate NPS comments as required.

Preconstruction Meeting Submit following Part 2 Project Requirement deliverables a minimum of one week prior to Preconstruction Meeting.

· Accident Prevention Program (APP)

· Evidence of liability insurance coverage and workman’s compensation for DB Contractor and Subcontractors

· Historic Preservation Treatment Program

· Letter designating your Project Superintendent, Quality Control Supervisor, Safety Manager, and Emergency Contact information

· List of required permits

· List of Subcontractors for project (same as proposal)

· Project Schedule with construction portion fully developed

· Quality Control Plan

· Schedule of Values

· Storm Water Pollution Prevention Plan (SWPPP) Submittal process

· Waste Management Plan

· Written statements from Subcontractors certifying compliance with applicable labor standard clauses

After 100% Complete DB Construction Documents are approved (or completed portions of DB Construction Documents necessary for fast tracking the project), and before start of construction, Contracting Officer will arrange on-site Preconstruction meeting with DB Contractor. Meeting agenda will include the following as a minimum:

· Accident reporting

· Construction schedule

· Correspondence procedures

· Jobsite safety

· Labor standards

· Lines of Authority

· Modifications

· NPS/DSC SharePoint Project website

· Park Rules and Regulations

· Payroll reports

· Progress Payments

· Resolution to comments provided by NPS on the Part 2 Project Requirements

· Roles and responsibilities

· Schedule of Values

· Submittal process

· Site access, visitor protection, and site constraints.

· Medical emergency processes, availability, emergency numbers, and contacts.

· Cultural resource concerns.

· Visitation and public relations.

· Archeological Resources Protection Requirements

· Environmental and sustainability requirements for the Project, required tracking for sustainability (related submittals), and use of NPS Project Sustainability Checklist.

· Saturdays, Sundays, holidays and night work.

· Traffic control.

· Interruptions to utilities

Construction Progress Meetings DB Contractor shall participate in weekly telephone conference calls with Contracting Officer and other project team members with updates to following meeting agenda items:

· Approval of minutes of previous meetings.

· Modifications

· Review of off-site fabrication and delivery.

· Requests for Information (RFI) and issues.

· Schedule update. (Provide updated CPM (Critical Path Method) schedule.)

· Status of Project Record Drawings and O&M (Operation & Maintenance) Manuals.

· Submittal status.

· Work in progress and projected.

· Other business relating to work.

2.1.4 Project Schedule

General: DB Contractor shall upload project schedule to NPS/DSC SharePoint Project website and provide two (2) color copies after award and before design meeting. Schedule shall include detailed design phase with design deliverable submission dates, review periods, and summary construction schedule with important milestones included for both phases.

Fully develop construction portion of project schedule and submit to Contracting Officer on NPS/DSC SharePoint Project website before Preconstruction meeting or construction begins. Update project schedule monthly throughout contract period until project substantial completion. Status date of each schedule update shall be 10 days before progress payment request date.

Construction work cannot begin until Government approval is obtained for either:

· Entire set of 100% Complete DB Construction Documents.

· Fast track construction: 100% Complete DB Construction Documents affecting work to be constructed.

Purpose: Project schedule ensures adequate planning, coordinating, scheduling, and reporting of DB Contractor’s design and construction activities. Project schedule will assist DB Contractor and Contracting Officer to monitor work progress, evaluate proposed changes, and process DB Contractor's monthly progress payment requests.

Software: Latest version of Microsoft Project, Primavera Project Planner, SureTrak, or approved equal.

Schedule Development: Project schedule shall cover entire contract period. Late finish date is same as contract’s established completion date.

DB Contractor shall use Critical Path Method (CPM) with limited use of lead or lag durations between schedule activities. DB Contractor's project schedule shall consist of procurement activities (including mobilization, submittal, and fabrication and delivery of key and long-lead procurement items) and construction activities.

DB Contractor's project schedule shall consist of, but not be limited to, the following for each activity:

· Identify activities and numbers numerically (maximum 5-digit). Number activities in increments of 10.

· Concisely describe work represented by activity (maximum 48 characters). Avoid using non-standard abbreviations. Limit work related to each activity to one work trade.

· Activity duration shall be in whole working days with maximum duration 15 work days each, unless otherwise approved by Contracting Officer, except for non-construction activities including mobilization, shop drawing and sample submittals, fabrication of materials, delivery of materials and equipment, and concrete curing.

DB Contractor shall ensure project schedule includes own work and Subcontractor work.

Project schedule shall show sequence and interdependence of activities required for complete performance of work and shall be cost and resource loaded. DB Contractor shall ensure work sequences are logical and project schedule shows a coordinated work plan. Proposed durations assigned to each activity shall be DB Contractor's best estimate of time required to complete activity, considering scope and resources planned. Resource loading of each activity shall list personnel by labor category and equipment type, and capacity proposed to complete activity in duration shown. Include permit requirements and constraints. Consider and include seasonal weather conditions in planning and scheduling of work influenced by high or low ambient temperatures and wind and/or precipitation, to ensure completion of work within contract time.

Project Schedule Updates

Monthly updates: Monthly updates of project schedule shall be an integral part and basic element of estimate upon which progress payments shall be made under this contract. If, in judgment of Contracting Officer, DB Contractor fails or refuses to provide schedule of values and complete schedule update or revision as specified hereinafter, DB Contractor shall be deemed to have not provided required information upon which progress payment may be made and shall be subject to retainage of a portion of the payment.

Narrative: Include in report:

· Brief description actual progress made during update period.

· Actual and potential delaying activities.

· Impediments to progress.

· Issues related to inclement weather.

· Progress toward established milestones.

· Project float.

· Brief description of work anticipated to be performed in next month.

· Identify minor revisions to schedule for evaluation and accepted or rejected.

As work progresses, indicate Actual Completion percentage for each activity. If schedule update shows late finish date after contract completion date, at a minimum, include the following in narrative with submission:

· Known delays.

· Actions taken to get back on schedule.

· Pending modifications.

· Impediments or constraints affecting progress.

Progress Payments: Update currently accepted construction schedule monthly. If DB Contractor fails to provide monthly updates or revisions to currently accepted construction schedule, a portion of monthly payment may be retained until updates/revisions made.

Time Impact Analysis for Contract Modifications, Changes, Delays, and Contractor Requests Requirements: When contract modifications or changes are initiated, delays are experienced, or DB Contractor revises project schedule, DB Contractor shall submit to Contracting Officer a written time impact analysis illustrating influence of each modification, change, delay, or DB Contractor’s request on the contract time.

· Time Extensions: Activity delays shall not automatically mean an extension of contract time is warranted or due to DB Contractor. It is possible that modification, change, or delay will not affect existing critical activities or cause non-critical activities to become critical. A modification, change, or delay may result in only absorbing a part of available total float that may exist within an activity chain of the project schedule, thereby not effecting the contract time. Time extensions will be granted according with terms of contract.

· Float: Float is not for exclusive use or benefit for NPS or DB Contractor. Extension of contract time is granted only to extent the equitable time adjustments to activity or activities affected by modification, change, or delay exceeds total (positive or zero) float available on a particular activity.

2.2 Design Requirements

2.2.1 Predesign (PD) Documents

Prepare Project Program Using the Conceptual Design submitted in the contractor’s proposal, the PMIS (Project Management Information System) Project statement, and the Project Sustainability Checklist template as the basis for programming, prepare the Project Program. The Project Program includes a Site Analysis, a Site Program, and an Architectural Program. This task will require meeting with the Denver Service Center, the Park, and the Region to review the contractor’s conceptual plan, confirming the program and refining it based on this feedback. This confirmation will allow the contractor to proceed with preparing and submitting the Predesign documents indicated in this section, Predesign Documents.

Prepare Integrated Design Narrative – Working collaboratively within the integrated design team, complete the Integrated Design Narrative documenting the integrated design process used during the Predesign phase. The Integrated Design Narrative should reflect the unique historic preservation issues associated with the project.

Design Build Contractor Permitting Responsibilities The Design Build Contractor (DBC) is responsible for Scoping, Planning, and Acquisition of permits required to build this project and operate installed equipment. The DBC shall work collaboratively with the DSC and Park to ensure project meets DOI, NPS, and Park requirements in addition to applicable federal, state, and local regulations.

Prepare Permits

The Permitting Lead shall:

· Manage the permitting process.

· Provide quality control (QC) of permitting submittals.

· Coordinate with relevant Agencies.

Minimum qualifications:

· 5 or more years' experience acquiring permits for projects.

· Experience with the jurisdictional permitting processes where the project resides.

· Be skilled at managing and documenting permitting processes including timelines and scheduling.

Tasks include:

· Document the permitting process, including communication with Agencies.

· Meet submittal deadlines and quality.

· Act as the point of contact for the permit process management team.

· Track, understand, and communicate the status of permits until they are issued.

· Bring any issues to the project team and lead the effort to resolve them.

Initiate Permit Scoping & Prepare Permitting Assessment Form (PAF) Evaluate potential jurisdictions and Agencies that apply to the project. Identify applicable project topics, missing information, and decisions needed to determine applicable permits. Use this information and any information provided by NPS to identify permits. If information is insufficient to identify permits, inform NPS and include necessary steps to obtain needed information.

Research missing information and questions in the PAF. Review the design as it develops for applicable regulations and applicable permits. Document resolutions to issues, identify additional concerns, and identify permits.

Design-Build Team to coordinate with Ohio Edison for Temporary Power as needed.

Utilize the Permitting Assessment form.

Complete NPS Project Sustainability Checklist (PD portion) Working collaboratively within the integrated design team, complete the Predesign (PD) portion of the NPS Project Sustainability Checklist and use the Project Sustainability Application Decision Matrix to determine how federal sustainability requirements apply to the project.

Utilize the NPS Project Sustainability Checklist template.

Prepare Class C Uniformat Construction Cost Estimate Based on the Project Program and NPS Project Sustainability Checklist requirements prepared above, prepare an independent Class C Uniformat Construction Cost Estimate.

Estimator shall utilize the Class C Uniformat Construction Cost Estimate template, available on the DSC Workflows website. Alternative formats may be used provided they: (1) utilize the same basic data structure as the NPS templates; (2) are “live” Microsoft Excel spreadsheets; (3) provide similar documentation; and are pre-approved by the CO prior to submittal.

DB Predesign (PD) Deliverables

· Submit documents in native and PDF (Portable Document Format) file formats.

· PDF files shall be unlocked to allow printing and saving.

· See DB Submittal Requirements, Design Deliverables.

Submit 100% Draft DB Predesign (PD) Documents for Review

· Project Program

· Integrated Design Narrative

· Permit Scoping and PAF

· NPS Project Sustainability Checklist

· Class C Uniformat Construction Cost Estimate

· Checklists for internal review of documents and cost estimates

· Required documents for each submission are included and complete per contract requirements.

· Required documents have been through a QC review. NPS requires documentation and submittal of QC work performed.

Submit Final DB Predesign (PD) Documents

Resolve 100% Draft DB PD Documents review comments and incorporate resolutions into Final DB PD Documents. Submit Final DB PD Documents and responses to review comments, utilizing the NPS DSC QA Review Comments form, within 15 calendar days after receiving comments.

2.2.2 Schematic Design Documents

Develop Schematic Design (SD) Alternatives Utilizing Final Design Concepts develop Schematic Design that meets Project Program and sustainability requirements, address contextual parameters and do not exceed available construction funding. Schematic design shall meet the program requirements established through pre-design tasks, including functions in approved scope and milestones in the approved schedule.

Prepare Class C Uniformat Construction Cost Estimate for each Schematic Design Alternative utilizing the Class C Uniformat Construction Estimate template.

Conduct Value Methodology (VM)

Value Methodology exercises that occur at the conceptual/schematic stage of project development must consider project scope, needs, alternatives, and cost. All the various solutions or alternatives available to meet the identified need are considered and a preferred alternative is selected. Recommendations provided by the methodology to develop the selected alternative have a high probability of being included in subsequent stages of project development. At the conclusion of the exercise, project scope is well defined and major activities required for further project development have been identified.

· A Value Methodology Exercise may take several forms: Classic single, multi-day study and report focused on proposals to improve the conceptual/schematic design,

· Study designed to select a preferred alternative from a broad range of alternatives, or

· Study combining both approaches.

These exercises/studies will be guided by and targeted on high-cost centers from a project cost model and how to improve performance and/or reduce cost for the project. Alternatives should be considered on all major cost centers. Life Cycle cost should be considered where possible. Evaluation methods should allow benefit-cost comparisons and decision-making.

Final submission of the Value Methodology Report will be made with the Schematic submission to the Investment Review Board (IRB). As the use of Value Methodology has grown within the National Park Service, the Value Methodology Program Office (VMPO) has standardized the reports, templates, and guidance for use in all NPS projects. Contact the VMPO at value_methodology@nps.gov.

(NPS Value Methodology Workshops generally should be facilitated by a SAVE International…