B08_Attachment_1_SOW.docx

STATEMENT OF WORK

KITCHEN CLEANING & REMEDIATION FOR THE NORTHERN CHEYENNE AGENCY

1.0 background The Bureau of Indian Affairs (BIA), Rocky Mountain Region Office (RMRO) requires the following environmental and remediation work to be performed at the Juvenile Detention Center located at 304 Mennonite Church Road, Busby, MT 59016. The facility is currently not operational due to water line concerns. See the attachments for areas that need to be cleaned and remediated due to mold and biobiohazardous waste (rodent feces and urine).

2.0 project Scope Contractor shall provide all supplies, equipment, and labor necessary for the performance of the work under this SOW. Contractor shall operate the equipment in accordance with the original manufacturer’s recommendation and in compliance with all applicable laws and regulations. Site Assessment, clean and sanitize all areas referenced below to the extent that they are environmentally safe to house food and non-food items for the Office of Justice Services.

2.1 Areas to be cleaned and remediated:

Mobilization of necessary equipment and supplies (area is in remote location so not all items are available, the closest hardware store is 18 miles heading northwest). Water may need to be delivered or provided by the Contractor for the cleaning as the facility may not have water issues resolved. Ensure that all staff are monitored by agency employees during operations unless background checks are required.

Areas that need to be addressed are provided below that need to be cleaned along with necessary deliverables to make the areas sanitary for staff to work in and food to be prepared and stored in.

Contractor should ensure that workers are provided PPE, HEPA filters and respirators while working in the areas listed below. Air scrubbers, hydroxyl generator and HEPA vacuums may also be necessary.

Kitchen area:

Biohazardous waste /mold cleaning, washing and vacuuming walls, ceilings, flooring, apply anti-microbial agent to the walls and ceiling. Mount negative air fan/air scrubbers for a 24-hour period. Deodorize the building using hot thermal fog.

Pantry area:

Biohazardous waste /mold cleaning, washing and vacuuming walls, ceilings, flooring, apply anti-microbial agent to the walls and ceiling. Mount negative air fan/air scrubbers for a 24-hour period. Deodorize the building using hot thermal fog.

Other room area:

Biohazardous waste /mold cleaning, washing and vacuuming walls, ceilings, flooring, apply anti-microbial agent to the walls and ceiling. Mount negative air fan/air scrubbers for a 24-hour period. Deodorize the building using hot thermal fog.

Walk-in Freezer:

Biohazardous waste /mold cleaning, washing and vacuuming walls, ceilings, flooring, apply anti-microbial agent to the walls and ceiling. Mount negative air fan/air scrubber for 24-hour period. Deodorize the building using hot thermal fog.

Mop room:

Biohazardous waste /mold cleaning, washing and vacuuming walls, ceilings, flooring, apply anti-microbial agent to the walls and ceiling. Mount negative air fan/air scrubber for 24-hour period. Deodorize the building using hot thermal fog.

Freezer Entry Biohazardous waste /mold cleaning, washing and vacuuming walls, ceilings, flooring, apply anti-microbial agent to the walls and ceiling. Mount negative air fan/air scrubber for 24-hour period. Deodorize the building using hot thermal fog. Hydroxyl generator-odor counteractant-2 optics

Complete onsite assessment with agency POC to ensure completion. Provide a list of tasks completed and any MSDS sheets for any chemicals that are used so staff is aware of or has any adverse reactions. Ensure that all waste is removed before final walk through is scheduled.

3.0 REFERENCES

All work shall be managed/overseen by a Certified Industrial Hygienist (CIH) and performed by qualified personnel. The work should follow, at a minimum:

· U.S. Environmental Protection Agency (EPA) publication “Mold Remediation in Schools and Commercial Buildings EPA 402-K-01-001, September 2008”.

ANSI/IICRC S520 Standard for Professional Mold Remediation.

Environmental Protection Agency – “Products that meet the Safer Choice Standard” Search Products that Meet the Safer Choice Standard | US EPA Occupational Safety and Health Administration, https://www.osha.gov/laws-regs/interlinking/standards/1910.141

4.0 PROJECT REQUIREMENTS

The scope of work is divided into tasks as described below.

4.1 Site Assessment

Investigate the building and evaluate the severity of the problem. Examine all areas of building interior for signs of mold and biohazardous waste (rodent feces). Include all interior areas and crawlspaces.

4.2 Assessment Report and Work Plan

The contractor shall submit a final assessment report that summarizes and mold assessment findings. The contractor shall also provide a work plan that addresses mitigation/abatement recommendations and required building repairs.

Deliverables shall be in pdf format and shall include tables/appendices with individual building sample identification numbers, photographic documentation, evaluation of findings, and laboratory/testing results if needed. All data, findings and recommendations shall be correlated with a specific system (e.g. walls, ceiling, roofing, HVAC, ductwork) and location and represented in a plan view drawing of the facility. In the work plan, ensure cleaning and remediation products adhere to USEPA’s Safer Choice standard.

Contractor shall provide the report and work plan deliverables electronically to the POC.

The Work Plan submittal shall include:

Recommendations for which remediation methods are necessary and why. Describe any alternative remediation methods and compare to the recommended methods in terms of feasibility, effectiveness, time, and price. Price will be addressed in general terms for comparison, rather than as a price proposal.

A narrative description of how the building interior will be restored to acceptable living standards.

A schedule for all recommended tasks.

4.3 Work Plan Implementation

The contractor shall proceed with the Work Plan described in section 4.2. The tasks outlined below are a minimum - more details shall be included in the Work Plan product submitted.

4.3.1 Biohazardous Materials

For all potentially biohazardous materials, the contractor shall establish required containment of the area(s) to be remediated, cleaned, encapsulated, and/or removed per applicable regulations and standards for the given material (mold). This includes protecting HVAC systems and other building areas from spreading the contamination or materials.

4.3.2. Mold Cleaning/Remediation and Removed Materials Replacement Perform cleaning of identified mold areas identified in the work plan and restore interiors. Cleaning work may include demolishing or removing materials (such as carpet, drywall, ceiling tiles, etc.) that cannot effectively be cleaned using commercial cleaners. Contractor shall provide reinstallation of materials that were damaged by either the mold/moisture intrusion or the cleaning processes (e.g., new drywall or ceiling tiles). If mold is identified inside the ventilation ductwork during the site assessment, Contractor shall include cleaning of the ductwork to ensure removal of mold. In general, the government expects the interior to be restored to clean and acceptable living standards.

The Contractor shall provide a disposal container or equipment needed to support the removal of all demolished material, waste, and debris. The site shall identify the staging location for containers and equipment needed during remediation. The Contractor shall keep the working area in a clean and proper condition. All rubbish and waste resulting from the execution of the work shall be disposed of as required by law and regulation.

4.7. Clearance Sampling

Clearance sampling shall be done if recommended and needed. Regardless of sampling, no visible mold, mold-damaged materials, or moldy odors should be present after cleanup.

4.8. Final Work Summary Report

The final report for shall include a summary of all work completed with pre- and post-work completion photos and clearance sampling results per section 4.7 if needed.

The report shall also outline operational recommendations for building staff to follow (i.e., Operation & Maintenance plan with periodic cleanings/annual assessments) to prevent future mold recurrence and to maintain any new systems or encapsulated/enclosed materials.

Contractor shall also provide a Certified Industrial Hygienist written determination that the residences meet applicable indoor environmental quality standards for safe human occupancy.

4.9. Standards of Work

All related site work will be conducted by a company currently licensed in accordance with applicable federal, state, and local laws and regulations.

Contractor shall follow all federal, state and local occupational safety and health regulations, including but not limited to engineering controls, personal protective equipment, and safe work practices.

Contractor shall follow all federal, state and local environmental regulations regarding disposal or storage of materials.

Distribution of the results of reporting for this facility will be restricted to the POC and CO.

In the event the site staff restricts the contractor’s access to any areas or directs the Contractor in any way that is not in accordance with this Statement of Work, the contractor shall contact the POC and Contracting Officer.

5.0. FACILITY WORK REQUIREMENTS

Coordinate all site visit work with the POC.

5.1. Work Hours

Monday through Friday, 8:00 am to 5:00 pm. (Except Holidays).

6.0. TERO REQUIREMENTS.

The contractor is responsible for adhering to all federal, state, and local laws and regulations, including those of the Tribal Employment Rights Office (TERO). For this contract, the TERO point of contact for the Northern Cheyenne Tribe can be contacted at 406-477-6287 or https://www.cheyennenation.com/Tero.html. It is the contractor’s responsibility to contact the TERO prior to the development of a proposal for this work to determine any relevant fees, permits, or other requirements the Tribe may have for working on the reservation.

7.0. SUBMITTALS

Final Submittals: Prior to acceptance and payment, the vendor must provide an electronic copy in PDF format:

Final Site Assessment Report Work Plan, including Proposed Schedule Final Work Summary Report

8.0. perIod of performance The period of performance for this requirement will be 15 days after award.

9.0. figures Figure 1: Site Location Map

ATTACHMENTS

Attachment 2: Photos and Drawings (This does not relieve the Contractor from conducting its own independent survey, assessment, and abatement of biohazardous material quantities per this SOW)

END OF STATEMENT OF WORK

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