B08_Attachment_1_SOW-Revised2_0004.docx

STATEMENT OF WORK

CLEANING & REMEDIATION FOR THE NORTHERN CHEYENNE YOUTH DETENTION CENTER

REVISED2

1.0 background The Bureau of Indian Affairs (BIA), Rocky Mountain Region Office (RMRO), requires comprehensive environmental health and safety remediation services, sanitation, general cleaning, and janitorial services throughout all areas of the 26,000 sq, ft detention facility. These services will be performed at the Northern Cheyenne Youth Detention Center, located at 304 Mennonite Church Road, Busby, MT 59016. See the attachments for areas that need to be cleaned and remediated due to mold and biohazardous waste (rodent feces and urine).

The facility is currently non‑operational due to water line issues. As a result, all areas of the facility must be fully assessed for cleaning needs and remediated for mold and biohazardous contamination, including rodent feces and urine. These conditions necessitate a thorough environmental cleanup to ensure the facility meets safety and operational standards.

2.0 project Scope Contractor shall provide all supplies, equipment, and labor necessary for the performance of the work under this SOW. Contractor shall operate the equipment in accordance with the original manufacturer’s recommendation and in compliance with all applicable laws and regulations. Site Assessment, clean and sanitize all areas referenced below to the extent that they are environmentally safe to house food and non-food items for the Office of Justice Services.

2.1 Areas to be cleaned and remediated:

Mobilization of all necessary equipment and supplies will be required, as the facility is in a remote area where materials are not readily accessible. The nearest hardware store is approximately 18 miles northwest of the site. Water may need to be delivered or supplied by the Contractor for cleaning operations, as the facility may still be experiencing unresolved water‑line issues. All workers must be monitored by agency personnel during operations unless background checks are required prior to entry.

The entire detention facility will require a full assessment to determine the scope of comprehensive environmental health and safety remediation, as well as general cleaning and janitorial services. This includes addressing mold contamination, biohazardous waste such as rodent feces and urine, and any areas impacted by water intrusion or extended facility closure. Remediation and sanitation activities must restore the facility to a clean, sanitary, and safe condition, and all cleaning agents, disinfectants, and procedures must comply with facility sanitation policies and industry‑recognized environmental health guidelines.

The Contractor shall ensure that all personnel are equipped with appropriate personal protective equipment (PPE), including respirators with HEPA filtration. Additional specialized equipment such as air scrubbers, hydroxyl generators, negative‑air machines, and HEPA vacuums may also be necessary to perform remediation in accordance with environmental safety and sanitation standards. Required tasks include biohazardous‑waste and mold cleaning; washing and HEPA‑vacuuming walls, ceilings, and flooring; applying an antimicrobial agent to treated surfaces; mounting negative‑air fans or air scrubbers for a minimum 24‑hour period; and deodorizing the facility using hot thermal fogging processes.

3.0 REFERENCES

All work shall be managed/overseen by a Certified Industrial Hygienist (CIH) and performed by qualified personnel. The work should follow, at a minimum:

· U.S. Environmental Protection Agency (EPA) publication “Mold Remediation in Schools and Commercial Buildings EPA 402-K-01-001, September 2008”.

ANSI/IICRC S520 Standard for Professional Mold Remediation.

Environmental Protection Agency – “Products that meet the Safer Choice Standard” Search Products that Meet the Safer Choice Standard | US EPA Occupational Safety and Health Administration, https://www.osha.gov/laws-regs/interlinking/standards/1910.141

4.0 PROJECT REQUIREMENTS

The scope of work is divided into tasks as described below.

4.1 Site Assessment

Investigate the building and evaluate the severity of all identified issues. Conduct a full examination of the entire detention center, including all interior spaces and crawlspaces, for any signs of mold growth and biohazardous waste such as rodent feces. All areas must be assessed to determine the extent of contamination and the appropriate level of remediation required.

4.2 Assessment Report and Work Plan

The contractor shall submit a final assessment report that summarizes all mold‑assessment findings. The contractor shall also provide a work plan that outlines mitigation and abatement recommendations, along with any required building repairs. Deliverables shall be submitted in PDF format and must include tables or appendices containing individual building sample identification numbers, photographic documentation, evaluation of findings, and laboratory or testing results when applicable. All data, findings, and recommendations shall be correlated to specific building systems (e.g., walls, ceilings, roofing, HVAC, ductwork) and locations and represented in a plan‑view drawing of the facility.

The work plan must ensure that all cleaning and remediation products used are compliant with the U.S. EPA Safer Choice standard. The contractor shall provide the final report and work plan electronically to the designated Point of Contact (POC). The Work Plan submittal shall include:

Recommendations for which remediation methods are necessary and why. Describe any alternative remediation methods and compare to the recommended methods in terms of feasibility, effectiveness, time, and price. Price will be addressed in general terms for comparison, rather than as a price proposal.

A narrative description of how the building interior will be restored to acceptable living standards.

A schedule for all recommended tasks.

4.3 Work Plan Implementation

The contractor shall proceed with the Work Plan described in section 4.2. The tasks outlined below are a minimum - more details shall be included in the Work Plan product submitted.

4.4. Biohazardous Materials

For all potentially biohazardous materials, the contractor shall establish required containment of the area(s) to be remediated, cleaned, encapsulated, and/or removed per applicable regulations and standards for the given material (mold). This includes protecting HVAC systems and other building areas from spreading the contamination or materials.

4.5 Mold Cleaning/Remediation and Removed Materials Replacement Perform cleaning of all molds‑affected areas identified in the approved work plan and restore interior spaces accordingly. Cleaning activities may include demolishing or removing materials such as carpet, drywall, ceiling tiles, and other building components—that cannot be effectively cleaned using commercial products. The Contractor shall reinstall any materials damaged by mold, moisture intrusion, or by the cleaning and removal processes (e.g., replacement of drywall or ceiling tiles). If mold is identified within the ventilation ductwork during the site assessment, the Contractor shall include full cleaning of the ductwork to ensure complete removal. In general, the Government expects all interior spaces to be restored to clean and acceptable living standards.

The Contractor shall provide a disposal container or other equipment necessary to support the removal of all demolished materials, waste, and debris. The site will identify the staging location for containers and equipment needed during the remediation effort. The Contractor shall maintain the work area in a clean, orderly condition always. All rubbish, debris, and waste resulting from the execution of the work shall be disposed of in full compliance with all applicable laws and regulations.

4.6 Clearance Sampling

Clearance sampling shall be done if recommended and needed. Regardless of sampling, no visible mold, mold-damaged materials, or moldy odors should be present after cleanup.

5.0 Final Work Summary Report

The final report for shall include a summary of all work completed with pre- and post-work completion photos and clearance sampling results per section 4.6 if needed.

The report shall also outline operational recommendations for building staff to follow (i.e., Operation & Maintenance plan with periodic cleanings/annual assessments) to prevent future mold recurrence and to maintain any new systems or encapsulated/enclosed materials.

Contractor shall also provide a Certified Industrial Hygienist written determination that the residences meet applicable indoor environmental quality standards for safe human occupancy.

6.0 Standards of Work

All related site work will be conducted by a company currently licensed in accordance with applicable federal, state, and local laws and regulations.

Contractor shall follow all federal, state and local occupational safety and health regulations, including but not limited to engineering controls, personal protective equipment, and safe work practices.

Contractor shall follow all federal, state and local environmental regulations regarding disposal or storage of materials.

Distribution of the results of reporting for this facility will be restricted to the Point of Contact (POC), Contracting Officer Representative (COR) and Contracting Officer (CO).

In the event the site staff restricts the contractor’s access to any areas or directs the Contractor in any way that is not in accordance with this Statement of Work, the contractor shall contact the POC and Contracting Officer.

7.0 FACILITY WORK REQUIREMENTS

Coordinate all site visit work with the POC/COR.

7.1 Work Hours

Monday through Friday, 8:00 am to 5:00 pm. (Except Holidays).

8.0 TERO REQUIREMENTS.

The contractor is responsible for adhering to all federal, state, and local laws and regulations, including those of the Tribal Employment Rights Office (TERO). For this contract, the TERO point of contact for the Northern Cheyenne Tribe can be contacted at 406-477-6287 or https://www.cheyennenation.com/Tero.html. It is the contractor’s responsibility to contact the TERO office prior to the development of a proposal for this work to determine any relevant fees, permits, or other requirements the Tribe may have for working on the reservation.

9.0 SUBMITTALS

Final Submittals: Prior to acceptance and payment, the vendor must provide an electronic copy in PDF format:

Final Site Assessment Report Work Plan, including Proposed Schedule Final Work Summary Report

10.0 perIod of performance The period of performance for this requirement will be 30 days after award.

11.0 figures Figure 1: Site Location Map

12.0 ATTACHMENTS

Attachment 2: Photos and Drawings Attachment 5 Floor Plan (The whole 26,000 Sq ft of the facility is now included) (This does not relieve the Contractor from conducting its own independent survey, assessment, and abatement of biohazardous material quantities per this SOW)

END OF STATEMENT OF WORK

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