B11_Q_A_140A0426Q0011_7-23-2026_0007.docx

Questions & Answers 140A0426Q0011 Cleaning & Remediation for The Northern Cheyenne Youth Detention Center

7/23/2026 Q1. During the site visit, numerous items were observed remaining within the facility, including clothing, spoiled food, fitness equipment, IT equipment, cabling, and miscellaneous contents. Please clarify which existing contents will be removed by the Government prior to contractor mobilization and which items, if any, are the Contractor’s responsibility for handling, removal, and disposal. If the Contractor is responsible, please confirm these costs are included in the base bid.

A1. The SOW directs the Contractor to provide disposal containers and keep the site orderly and notes the site will identify staging locations. Yes, we will need to do a pre-start walk through to identify accountable property. If the items are identified as not being contaminated and we can remove them, we will.

Q2. During the site visit, the majority of existing ceiling tiles appeared serviceable, with only isolated areas showing staining from previous roof leaks. Please clarify whether the Contractor is expected to replace all ceiling tiles or only those that are mold-damaged, water-damaged, or removed during remediation. Is cleaning of serviceable ceiling tiles and the plenum space above them acceptable where replacement is not required?

A2. No, the Government only requires the work to be done that is stated in the Statement of Work. The tasks center on cleaning, remediation, and limited replacement of materials that cannot be cleaned.

Q3. Please clarify whether the Contractor is only expected to remove existing rodents, nesting materials, and contamination, or whether the Contractor is also responsible for permanently excluding rodents by identifying and sealing all potential entry points. If permanent exclusion is required, please define the expected scope.

A3. The Government only requires the work to be done that is stated in the Statement of Work. The tasks center on cleaning, remediation, and limited replacement of materials that cannot be cleaned.

Q4. Please clarify the required extent of HVAC remediation. Is the Contractor expected to clean the entire HVAC system, including supply and return ducts, air handlers, plenums, diffusers, grilles, and associated components, or only those portions determined to be contaminated during the site assessment? Please identify any required acceptance criteria.

A4. The Contractor is required to only remediate the portions of the HVAC system that were identified as affected.

Q5. We did not go to the roof during the site assessment, what is there for air handling unit and how many?

A5. The Contractor is not expected to clean rooftop units, interior ducting, or any other HVAC components unless contamination is identified and formally documented during their assessment.

7/22/2026

Q1. SOW (Source 3) Sec. 2.2 / 4.5 Flooring Replacement In the front lobby doors where the tiles were removed, what specific replacement material does the Government require (e.g., Tile, Linoleum, or Carpet)?

A1. The Government only requires the work to be done that is stated in the Statement of Work. The SOW allows demolition of materials that cannot be effectively cleaned and requires reinstallation of materials damaged by mold/moisture or by removal (examples: drywall, ceiling tiles). There will not be any renovations done on this solicitation that are out of the scope.

Q2. SOW (Source 3) Sec. 2.2 / 4.5 Detention Rooms In the detention center rooms, should all existing graffiti be removed as part of the cleaning and surface restoration scope?

A2. Yes, the SOW requires cleaning and sanitizing all areas, including washing walls/ceilings/flooring and restoring interior spaces to clean, sanitary, acceptable standards. Removing graffiti fits within cleaning/surface restoration.

Q3. SOW (Source 3) Sec. 2.2 / 4.5 Wood Surfaces For wood surfaces requiring refinishing or repair, does the Government require them to be sanded down and re-stained, or is painting acceptable?

A3. No, the SOW does not define finish systems (e.g., stain vs paint) for wood; it only addresses cleaning, remediation, and reinstallation of materials when needed. The Government only requires the work to be done that is stated in the Statement of Work.

Q4. SOW (Source 3) Sec. 2.2 / 4.5 Wall Painting Does the Government require all rooms throughout the facility to receive a full fresh coat of paint upon completion of cleaning and repairs?

A4. No, the Government only requires the work to be done that is stated in the Statement of Work. The tasks center on cleaning, remediation, and limited replacement of materials that cannot be cleaned.

Q5. SOW (Source 3) Sec. 4.5 Drywall Repairs There are existing patchy drywall repairs present in the facility; is the Government accepting these existing repairs "as-is," or must they be re-finished and blended?

A5. No, the Government only requires the work to be done that is stated in the Statement of Work. The tasks center on cleaning, remediation, and limited replacement of materials that cannot be cleaned.

Q6. SOW (Source 3) Sec. 2.2 / 4.5 Gym Ductwork / Paint In the gymnasium, the air handling venting has significant chipping paint. Does the Government require this ductwork/venting to be stripped and repainted?

A6. No, the Government only requires the work to be done that is stated in the Statement of Work. The tasks center on cleaning, remediation, and limited replacement of materials that cannot be cleaned. The SOW requires full cleaning of ductwork if mold is identified but does not require stripping/repainting of chipping paint on vents/ducting.

Q7. SOW (Source 3) Sec. 4.5 Contents Disposition Will the Government conduct a full walkthrough prior to work commencing to determine which items/contents to retain versus which items are designated for disposal?

A7. The SOW directs the Contractor to provide disposal containers and keep the site orderly and notes the site will identify staging locations. Yes, we will need to do a pre-start walk through to identify accountable property. If the items are identified as not being contaminated and we can remove them, we will.

Q8. SOW (Source 3) Sec. 2.2 Plumbing Fixtures Toilet and sink fixtures have severe staining that may not come completely clean via standard sanitation. Will the Government accept stained fixtures after deep cleaning, or will replacement fixtures be required?

A8. No, the Government only requires the work to be done that is stated in the Statement of Work. The tasks center on cleaning, remediation, and limited replacement of materials that cannot be cleaned. The Government will accept stained fixtures.

Q9. SOW (Source 3) Sec. 2.2 / 4.5 Epoxy Flooring Existing epoxy flooring has numerous chips and damaged areas requiring repair. Does the Government want epoxy floor repairs/recoating included in the base proposal scope?

A9. No, the Government only requires the work to be done that is stated in the Statement of Work. The tasks center on cleaning, remediation, and limited replacement of materials that cannot be cleaned.

Q10. SOW (Source 3) Sec. 2.2 / 4.5 Baseboards Does the Government require missing baseboards to be replaced throughout the facility?

A10. No, the Government only requires the work to be done that is stated in the Statement of Work. The tasks center on cleaning, remediation, and limited replacement of materials that cannot be cleaned.

Q11. SOW (Source 3) Sec. 2.1 / 4.1 Pest Control / Extermination Due to the heavy rodent activity, thorough extermination will require specialized professional pest control services. Should offerors include a professional extermination subcontractor in their proposal, or will the Government handle extermination separately?

A11. No, the Government only requires the work to be done that is stated in the Statement of Work. The tasks center on cleaning, remediation, and limited replacement of materials that cannot be cleaned.

Q12. Solicitation (Source 9) Sec. 1.6 / 7.1 On-Site Lodging Will the Government permit the contractor to station a self-contained motorhome/RV on-site to accommodate crew members during performance?

A12. No, the Government does not authorize on‑site lodging.

Q13. SOW (Source 3) Sec. 7.1 / 10.0 Work Hours / Schedule Section 7.1 lists standard work hours as Monday–Friday. To expedite completion within the Period of Performance, will weekend work be authorized?

A13. No, the Government does not authorize any weekend work. Hours: Mon–Fri, 8:00 – 5:00 as stated in the SOW.

7/10/2026

Q1. Without doing a full site assessment to determine the extent of any extra demolition that may be needed on carpet, drywall or ceiling tiles due to mold, can we do a change order to the contract after the site assessment? Otherwise, we can give an allowance number to be billed as actual after the site assessment report, knowing that the number could increase or decrease after the assessment.

A1. The Government may authorize change orders if needed but because it is offering a site visit. In order to accurately assess the size and scope of this project offerors are strongly encouraged to attend a site visit to be considered for award. The Government reserves the right to not award to an Offeror who fails to document a sound approach based on an understanding of the size and scope. Offerors who cannot attend the organized site visit may request an alternate day/time for them to look at the location before quotes are due. The Government is asking vendors to please price accordingly.

Q2. Regarding the duct work, we can assume the entire duct system has feces in it. Do you have the total linear feet of the ducting so we can put together a price for cleaning the duct work?

A2. The Government estimates there are approximately of 6,000 linear feet of ductwork. Engineering drawings will be provided at award.

7/8/2026 Q1 The contractor respectfully requests clarification regarding the sequencing of the requirement. Section 4.1 requires a comprehensive environmental assessment to determine the extent of contamination, while Sections 4.2 through 4.5 require submission of a Work Plan based upon those findings before remediation activities begin. Because the scope of remediation cannot reasonably be quantified until completion of the assessment, pricing the entire requirement as a single Firm-Fixed-Price contract transfers unknown environmental risk to offerors and may result in widely varying proposals. The contractor requests clarification as to whether the Government intends to procure this requirement using phased CLINs or authorize equitable adjustments for conditions discovered during the assessment phase.

A1. The Government does not plan on using phased CLINs and may authorize equitable adjustments if needed. The Government has offered a site visit and you may also request a site visit before quotes are due.

Q2.Is this acquisition intended to be a single Firm-Fixed-Price (FFP) contract covering assessment, work plan development, remediation, reconstruction, and final clearance?

A2. The Government contemplates awarding a Firm-Fixed-Price (FFP) Purchase Order.

Q3.Will the Government consider structuring this requirement into separate Contract Line Item Numbers (CLINs) for:

· Site Assessment

· Assessment Report/Work Plan

· Remediation Implementation

· Clearance Sampling

· Final Report

A3. The Government plans on keeping the current CLIN structure as is.

Q4. Since the Statement of Work requires the contractor to first determine the extent of contamination before recommending remediation methods, how will additional work discovered during the assessment phase be compensated?

A4. The Government may authorize equitable adjustments if needed but because it is offering a site visit. In order to accurately assess the size and scope of this project offerors are strongly encouraged to attend a site visit to be considered for award. The Government reserves the right to not award to an Offeror who fails to document a sound approach based on an understanding of the size and scope. Offerors who cannot attend the organized site visit may request an alternate day/time for them to look at the location before quotes are due. The Government is asking vendors to please price accordingly.

Q5. If hidden mold, moisture damage, HVAC contamination, structural damage, or additional demolition is identified after assessment, will contract modifications be issued?

A5. The Government may issue modifications if needed but offerors are strongly encouraged to attend a site visit to be considered for award.

Q6. Will progress payments be authorized upon completion of each deliverable, or is payment only made after completion of the entire project?

A6. The Contractor may invoice for those lines that have been completed during the project.

Q7. Does the Government anticipate milestone payments for:

· Assessment

· Work Plan

· Remediation

· Final Acceptance

A7. The Contractor may invoice for those lines that have been completed during the project. Offerors are strongly encouraged to attend a site visit to be considered for award.

Q8. Attachment 5 references the entire 26,000-square-foot detention facility. Should offerors assume every room requires remediation unless determined otherwise during the assessment?

A8. The main part that requires remediation is the kitchen area. In order to accurately assess the size and scope of this project offerors are strongly encouraged to attend a site visit to be considered for award. The Government reserves the right to not award to an Offeror who fails to document a sound approach based on an understanding of the size and scope. Offerors who cannot attend the organized site visit may request an alternate day/time for them to look at the location before quotes are due. The Government is asking vendors to please price accordingly.

Q9. Are all mechanical rooms, crawlspaces, attics, HVAC systems, ductwork, and concealed spaces included?

A9. Yes. All mechanical rooms, attics, HVAC systems, ductwork, and concealed spaces are included. Crawlspaces would not be included as it will be addressed in another project currently.

Q10 Is destructive investigation authorized where mold is suspected behind finishes?

A10. Yes. Destructive investigation is authorized when mold is suspected behind finishes under CLIN 00003 – General Demolition.

Q11. Does the Government possess prior environmental reports, moisture surveys, asbestos surveys, lead-based paint surveys, or rodent infestation reports that can be released?

A11. No.

Q12. Must the Certified Industrial Hygienist be an employee of the prime contractor, or may this requirement be satisfied through a subcontractor?

A12. The Government leaves this up to the Prime Contractor as long as 51% or more of the work is done by the prime.

Q13. Will the Government accept a CIH who performs independent verification and final clearance rather than remaining onsite full time?

A13. Yes — the Government will accept a Certified Industrial Hygienist (CIH) or other qualified independent professional to perform verification and final clearance instead of requiring them to remain onsite full-time. According to ANSI/IICRC S520 and Federal expectations (as highlighted in NDAA provisions for military housing), independent post-remediation verification is essential. The clearance process must be conducted by a third-party who didn’t perform the remedial work to avoid conflicts of interest this individual can assess visual cleanliness, conduct air and surface sampling and confirm that each remediated area meets the defined “Condition 1” fungal criteria.

Q14. Does the Government expect remediation to follow ANSI/IICRC S520 throughout the entire facility?

A14. The Government expects remediation activities to follow the ANSI/IICRC S520 Standard for Professional Mold Remediation throughout the entire facility. This standard represents the recognized industry benchmark for assessing contamination, establishing appropriate remediation procedures, implementing containment and cleaning protocols, and conducting post‑remediation verification. Because S520 is widely adopted and even referenced in federal guidance for facility remediation, contractors are expected to apply its requirements consistently across all affected areas to ensure a uniform, safe, and compliant remediation process.

Q15. Is post-remediation verification mandatory for every affected area?

A15 Post‑remediation verification is required for every affected area when remediation is performed in accordance with recognized industry standards such as ANSI/IICRC S520, which mandate independent clearance testing to confirm that each treated area has been returned to normal fungal ecology before containment is removed. Contractors must also follow all applicable Montana expectations and public‑health guidance, which require ensuring that remediated areas are safe, dry, and free from recurring mold sources. Contractors must perform post‑remediation verification in every affected area and ensure compliance with Montana’s public‑health standards.

Q16. Are laboratory analyses required, and if so, what analytical methods are expected?

A16. Only if it is required by local, state and federal laws & regulations on the recommendation of the Contractors site assessment.

Q17. Has rodent activity been confirmed throughout the building or only in the areas shown in Attachment 2?

A17. The rodent activity/infestation has been heavily concentrated in the Kitchen area and less drastic in the adjacent areas, but some rodent activity has occurred throughout the facility, which is why we revised the statement of work to include the whole facility.

Q18. Are contractors expected to perform disinfection for Hantavirus exposure precautions?

A18 Contractors are expected to perform disinfection when Hantavirus exposure precautions are required. According to CDC and OSHA guidance, any area contaminated with rodent droppings, urine, or nesting materials must be disinfected using approved wet‑cleaning methods prior to debris handling or removal. Dry sweeping, vacuuming, or any action that may aerosolize contaminated dust is prohibited. Proper personal protective equipment including respirators, gloves, eye protection, and protective clothing must be worn, and EPA‑registered virucidal disinfectants such as a 10% bleach solution should be applied with appropriate dwell time.

Q19. Is wildlife exclusion part of this contract?

A19. The Government believes this should be part of the hazardous material remediation.

Q20. Is potable water currently available?

A20. Currently there is running water in the facility but the Contractor should plan for a contingency in case the water is not available.

Q21. Will temporary water service be provided by the Government?

A21. Currently there is running water in the facility but the Contractor should plan for a contingency in case the water is not available.

Q22. Will electrical power remain available during remediation?

A22. Currently there is power available in the facility for the Contractor to use.

Q23. What waste classification should contractors assume for contaminated demolition debris?

A23. Contractors should classify contaminated demolition debris as regulated biohazardous medical waste rather than municipal solid waste. This waste stream must be managed in accordance with state medical‑waste regulations, OSHA bloodborne‑pathogen requirements, CDC guidance for infectious‑material handling, and EPA oversight for broader waste‑management context. In Montana, regulated medical waste must be segregated from non‑infectious construction debris, packaged in leak‑resistant and properly labeled biohazard containers, stored securely, transported only by licensed medical‑waste haulers, tracked using manifests or equivalent documentation, and treated at permitted facilities (such as through autoclaving or incineration) before final disposal. Contractors must ensure full compliance with applicable Montana Department of Environmental Quality (DEQ) rules and any local public‑health directives governing the handling, treatment, and disposal of infectious or biohazardous waste generated during demolition activities.

Q24. Are disposal manifests required?

A24. Yes, Manifest documentation (cradle to grave) for any and all regulated contamination(s) found in any materials is required. If contaminated materials are classified as regulated biohazardous medical waste, disposal manifests or equivalent tracking forms are required. These documents must be maintained in accordance with all applicable state medical‑waste regulations, OSHA standards governing contaminated waste and bloodborne pathogen controls, CDC guidance for handling infectious materials, and EPA oversight for broader waste‑management context.

Q25. Will contaminated materials be treated as municipal solid waste or regulated biohazardous waste?

A25. Contaminated materials shall be treated and disposed of in accordance with applicable regulations for the specific classification of the contaminate in compliance w/ Tribal, State, and Federal regulations. Contaminated materials should not be handled as municipal solid waste. Instead, they must be managed as regulated biohazardous medical waste in strict accordance with all applicable requirements. This includes compliance with local and state medical‑waste regulations, adherence to OSHA standards for contaminated‑waste disposal, and following CDC guidance for infectious materials, with EPA definitions providing additional context for proper classification.

Q26. The SOW requires replacement of materials removed during remediation. Can the Government clarify whether this includes and square footage for all:

· Drywall

· Insulation

· Ceiling tile systems

· Flooring

· Base

· Painting

· Cabinetry

· HVAC insulation

A26. In order to accurately assess the size and scope of this project offerors are strongly encouraged to attend a site visit to be considered for award. The Government reserves the right to not award to an Offeror who fails to document a sound approach based on an understanding of the size and scope. Offerors who cannot attend the organized site visit may request an alternate day/time for them to look at the location before quotes are due. The Government believes it is only ceiling tiles and drywall in some areas.

Q27. Does the 30-day Period of Performance include:

· Assessment

· Laboratory turnaround

· Work Plan approval

· Remediation

· Reconstruction

· Clearance testing

· Final report

A27. The Government believes 30 days is sufficient time but is willing to change the period of performance based on the contractor’s work plan and schedule.

Questions are listed on the date received by the Bureau of Indian Affairs from Vendors with the most current listed ones on top