B06_-_Bid_Schedule___Offer_Eval_Info.pdf
PDF 134 KB Posted
- Attached to
- OR-KLAMATH FALLS FWO-GROUND MAINTENANCE
- Solicitation number
- 140FS126Q0184
About this file
Offer Evaluation Information and Bid Schedule Summary
This document contains offer evaluation criteria and a bid schedule template for a Request for Quote (RFQ 140FS126Q0184) issued by the U.S. Department of Interior's Fish and Wildlife Service for grounds maintenance services at Klamath Falls National Fish Hatchery. Offers are due September 10, 2026 at 1300 Central Time, with an RFI deadline of September 4, 2026. Submissions must be emailed as two separate PDF files (Bid Schedule and Technical Submission) to Tanner_Frank@ios.doi.gov with the RFQ number in the subject line. A site visit is encouraged but optional and must be coordinated in advance with Kimberly Flanagan.
The procurement requires recurring grounds maintenance services including mowing, trimming, edging, weed eating, and vegetation maintenance for a base period from September 22, 2026 through September 21, 2027, with four optional one-year periods extending through September 21, 2031. Pricing is evaluated on a "lot" basis for each period, with vendors required to provide completed pricing for the base period and all option periods. The Government will conduct a best value tradeoff evaluation considering technical capability, relevant experience, and price, with authority to select a higher-priced offer if justified by superior technical qualifications. Technical acceptability is Pass/Fail and requires demonstrating capability to perform work during hatchery business hours, confirming that no chemicals, pesticides, or herbicides will be used, and certifying that quoted prices include all labor, supervision, equipment, tools, materials, transportation, disposal, overhead, and profit. All vendor information, including SAM.gov UEI and active registration confirmation, must be included in the Bid Schedule submission.
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Other files
| File | Type | Posted |
|---|---|---|
| Sol_140FS126Q0184_Amd_0001.pdf | ||
| B09_-_140FS126Q0184_-_Q_A_(Amendment_1)_0001.pdf | ||
| B08_-_140FS126Q0184_Solicitation_Package.pdf | ||
| A04_-_SoW.pdf | ||
| Sol_140FS126Q0184.pdf |
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OFFER EVALUATION INFORMATION
Klamath Falls National Fish Hatchery Grounds Maintenance
RFQ: 140FS126Q0184
RFI Due: September 4, 2026 at 1300 Central Time Offers Due: September 10, 2026 at 1300 Central Time Submission: Email to Tanner_Frank@ios.doi.gov Format: Email the required documents as two individual PDF files: the Bid Schedule and Technical Submission.
Submission: Email subject line must contain "RFQ 140FS126Q0184".
Site Visit: A site visit is encouraged but is not required. Site visits must be coordinated in advance with Kimberly Flanagan at kimberly_flanagan@fws.gov or 541-591-3540.
REQUIRED SUBMISSION DOCUMENTS
• Bid Schedule: Completed vendor information section and pricing for the Base Period and all Option Periods.
• Technical Submission: Brief description of the offeror's capability and approach to perform the recurring grounds maintenance services in accordance with the Statement of Work, including experience performing similar mowing, trimming, edging, weed eating, and vegetation maintenance. Full resumes are not required.
TECHNICAL EVALUATION: BEST VALUE TRADEOFF
1. BEST VALUE TRADEOFF
The Government will comparatively evaluate all technically acceptable offers and issue a purchase order to the responsible offeror whose offer represents the best overall value to the Government, considering:
• Technical Capability
• Relevant Experience
• Price
The Government may select a higher-priced offer when the advantages of its technical capability or relevant experience warrant the additional cost. Price will be evaluated for fairness and reasonableness. The total evaluated price will include the Base Period and all Option Periods.
2. Technical Acceptability, Pass/Fail
Technical acceptability will be evaluated on a Pass/Fail basis. To receive a Pass rating, the offer must:
• Provide a completed Bid Schedule with pricing for the Base Period and all Option Periods.
• Demonstrate the capability and approach to perform the recurring grounds maintenance services required by the
Statement of Work.
• Demonstrate relevant experience performing similar grounds maintenance services.
• Confirm the ability to perform work during hatchery business hours and in accordance with the service schedule established in the Statement of Work.
• Confirm that chemicals, pesticides, and herbicides will not be used in performance of the requirement.
• Confirm the quoted prices include all labor, supervision, equipment, tools, materials, transportation, disposal, overhead, profit, and all other costs necessary to perform the Statement of Work.
Failure to provide the required information or meet all Pass/Fail criteria will result in a Fail rating and removal from further consideration.
mailto:kimberly_flanagan@fws.gov
BID SCHEDULE
KLAMATH FALLS NATIONAL FISH HATCHERY
Grounds Maintenance Services
CLIN Description Unit Price
Base Period Grounds Maintenance Services IAW
SOW
09/22/2026 - 09/21/2027
Lot $
Option Period 1 Grounds Maintenance Services
IAW SOW
09/22/2027 - 09/21/2028
Lot $
Option Period 2 Grounds Maintenance Services
IAW SOW
09/22/2028 - 09/21/2029
Lot $
Option Period 3 Grounds Maintenance Services
IAW SOW
09/22/2029 - 09/21/2030
Lot $
Option Period 4 Grounds Maintenance Services
IAW SOW
09/22/2030 - 09/21/2031
Lot $
Total Evaluated Price (Base Period + All Option Periods): $____________________________
Notes:
Pricing shall include all labor, supervision, equipment, tools, materials, transportation, disposal, overhead, profit, and all other costs necessary to perform the Statement of Work for the applicable performance period. The Government will evaluate the Base Period and all Option Periods for award purposes.
Vendor Information:
Company Name: ________________________________________________
SAM.gov UEI: _________________________________________________
Valid Email Address: ___________________________________________
Point of Contact / Phone: ______________________________________
Confirmation of Active SAM Registration (no exclusions): Yes [ ] No [ ]
Site Visit Completed (optional): Yes [ ] No [ ] Date: ____________________
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