B01 RFP 75H70125R00052.pdf

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING SERVICES

Solicitation Number: 75H701-25-R-00052 Life Safety Upgrades at Kyle, Wanblee and LaCreek Health Centers

SITE VISIT: June 2nd, 2025 10:00AM MT (L.6.) unless changed by Amendment

PROPOSAL DUE DATE: June 26thth 2025 at 2:00PM PST (SF 1442, Block 13a), unless changed by Amendment

Proposals must set forth full, accurate, and complete information as required by this request for proposal (including Gres). The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

Table of Contents SECTION A – STANDARD FORM 1442, SOLICITATION, OFFER, AND AWARD (Construction, Alteration, Or Repair)

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D – PACKAGING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

SECTION G – CONTRACT ADMINISTRATION DATA

SECTION H – SPECIAL CONTRACT REQUIREMENTS

SECTION I – CONTRACT CLAUSES

SECTION J – LIST OF ATTACHMENTS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS

SECTION M – EVALUATION FACTORS FOR AWARD

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR

INFORMATION CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

INVITATION FOR BID

NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

3. DATE ISSUED PAGE OF PAGES

75H70125R00052

Indian Health Service Division of Engineering Services (DES) - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

Project: Life Safety Upgrades at Kyle, Wanblee, and LaCreek

Location: See section L for address locations.

See Section L for Proposal Submittal Instructions and Site Visit Information.

This project will be procured as a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under North American Industry Classification System (NAICS) code 236220 Commercial and Institutional Building Construction. The associated size standard for this procurement is $45 million.

CONSTRUCTION MAGNITUDE: The magnitude of this construction project is anticipated to be between $500,000 and $1,000,000 in accordance with FAR 36.204(f).

Indian Health Service Division of Engineering Services (DES) - Seattle Attn: Taylor Kanthack 701 5th Ave Seattle, WA 98104

Taylor Kanthack taylor.kanthack@ihs.gov 240-478-1501

1 6405/22/2025

6/26/2025

2:00PM PT

10 Days after award

F.2 FAR 52.211-10

AWARD (To be completed by Government)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES

CODE AT

27. PAYMENT WILL BE MADE BY

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

B.3

Indian Health Service, DES - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

IHS Great Plains Area Office 115 4th Ave SE, Room 309 Aberdeen, SD 57401

Taylor M. Kanthack

LUMP SUM TOTAL $______________________

Solicitation 75H701-25-R-00052 Life Safety Upgrades at Kyle, Wanblee, and LaCreek

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

IMPORTANT INFORMATION:

Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed within the change and shall immediately notify the Contracting Officer.

B.1. PRICE SCHEDULE

ITEM QUANTITY UNIT UNIT PRICE

KYLE - ELECTRICAL UPGRADES 1 JOB

KYLE - LIFE SAFETY EQUIPMENT UPGRADES 1 JOB

KYLE - DOOR DEFICENCIES 30 EACH

KYLE - DECOMMISSION FIRE/SMOKE DAMPERS 1 JOB

KYLE - LIGHTING UPGRADES 1 JOB

WANBLEE - ELECTRICAL UPGRADES 1 JOB

WANBLEE - LIFE SAFETY EQUIPMENT UPGRADES 1 JOB

WANBLEE - DOOR DEFICENCIES 8 EACH

WANBLEE - DUCTWORK UPGRADES 1 JOB

WANBLEE - LIGHTING UPGRADES 1 JOB

MARTIN - ELECTRICAL UPGRADES 1 JOB

MARTIN - DOOR DEFICENCIES 3 EACH

MARTIN - GENERATOR & ATS 1 JOB

MARTIN - SHED 1 JOB

NOTES:

As a reminder, all offerors are responsible for allowing for all applicable state, local taxes and fees within their bids and to perform their own due diligence in ascertaining them. The Contractor is responsible to pay all applicable taxes, or applicable requirements that may be incurred as a result of this project.

Failure on the part of the successful Offeror not to include these fees or the appropriate impacts will not constitute a request for an equitable adjustment to the contract price.

B.2. Incidental Payment Items: The intent of the contract is to provide for the complete work of the project described in the contract. Unless otherwise provided, the contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies, taxes and fees required to complete the project in accordance with the attached drawings, specifications, and provisions of the contract.

Payment for contract work will be made for and under those pay items included in the Schedule of Items (which is one lump sum price for the contract). All other work and materials will be considered as incidental to and included in the payment for items shown.

B.3. SF1442, Block 24: Submit invoices in accordance with Section I, HHSAR 352.232-71, Electronic Submission of Payment Requests and Section G, G.4 through G.6.

B.4. Pricing Data Submission: In accordance with FAR 15.403-3(a)(ii), Requiring Data Other Than Certified Cost or Pricing Data, it may be requested that pricing data be submitted to show the breakdown of costs for the above price schedule. This may be requested so that the determination of a fair and reasonable price can be made by the Contracting Officer. For example, the price breakdown shall have the direct labor cost and the direct material cost broken out.

B.5. Wage Determination: Construction wages shall be paid for all applicable labor categories for each price schedule line item and shall be included in all pricing in accordance with FAR 52.222-6, Construction Wage Rate Requirements. The applicable Wage Determination is included in Section J, Attachment J02 and J02a.

END OF SECTION

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

2025 Life Safety Upgrades

Kyle Health Center – Kyle, SD – GP24KY408C10

Wanblee Health Center – Wanblee, SD – GP24WB404C10

LaCreek Clinic – Martin, SD – GP24MA400C10

1. Project Description

A. Title: 2025 Life Safety Upgrades

B. Location: All project elements shall be located at the Kyle Health Center in Kyle, South Dakota;

Wanblee Health Center in Wanblee, South Dakota; and LaCreek Clinic in Martin, South Dakota.

C. Period of Performance: 365 calendar days from Notice to Proceed.

D. Description: This Statement of Work outlines the replacement and upgrading of various life safety and infrastructure issues at the Kyle Health Center in Kyle, SD, the Wanblee Health Center in Wanblee, SD, and the LaCreek Clinic in Martin, SD. During the FY23 facility condition assessment, several life safety concerns were documented, along with some infrastructure needs. The identified issues include

1. Upgrades to exit signs and removal of emergency lighting are needed.

2. There is inadequate lighting on life safety circuits.

3. The electrical devices are outdated and insufficient.

4. Fire extinguisher cabinets are mounted too high.

5. Required electrical upgrades need to be addressed.

6. The doors are damaged and need repair.

7. Decommissioning of fire and smoke dampers.

8. Generator and ATS installation.

None of these issues pose an immediate threat to accreditation. Additionally, the contractor is required to install all products according to the manufacturer's specifications.

E. Background: Enhancing and upgrading life safety measures will ensure compliance with the standards set forth by the Joint Commission and the National Fire Protection Association (NFPA).

This project will also significantly improve the safety of both patients and staff.

F. Related Documents

1. NFPA 101 Life Safety Code – 2012

2. NFPA 99 Healthcare Facilities Code – 2012

3. NFPA 70 National Electrical Code (NEC) – 2011

4. NFPA 72 National Fire Alarm and Signaling Code – 2010

5. NFPA 10 Standard for Portable Fire Extinguishers – 2010

6. NFPA 13 Standard for the Installation of Sprinkler Systems – 2010

7. NFPA 80 Standard for Fire Doors and Other Openings Protectives – 2010

8. NFPA 92 Standard for Smoke Control System – 2012

9. NFPA 105 Standard for Smoke Door Assemblies and Other Opening Protectives – 2010

10. NFPA 110 Standard for Emergency and Standby Power Systems – 2010

11. IHS Architecture and Engineering Design Manual – 2022

12. FGI Guidelines for Design and Construction – 2022

13. Architectural Barriers Act Standards

G. Common Acronyms or Definitions

1. CO – Contracting Officer

2. COR – Contracting Officer’s Representative

3. ICRA – Infection Control Risk Assessment

4. PCRA – Pre-Construction Risk Assessment

2. Statement of Work:

Note: It is recommended that the contractor perform attend the scheduled site visit before bidding to fully understand the Statement of Work.

The contractor shall provide all material, labor, equipment, and supervision required to accomplish the following:

2.1. Kyle Heath Center

A. Warranty: The contractor shall provide a one-year warranty from the time of substantial completion of the entirety of this project. The warranty shall include material, labor, travel, and expenses with no deductibles.

B. Demolition: The contractor shall assume responsibility for all materials and components designated for demolition during this project. All demolished materials must be disposed of in compliance with relevant regulations. The items to be demolished include various doors, fire extinguisher cabinets, exit signs, lighting fixtures, switches, and receptacles. For additional details, refer to plans D101 through D104.

C. Electrical: The contractor shall install new electrical fixtures as noted in plan A101. The following electrical devices include:

1. Exit Signs: Per note 26-01, sheet A101, the contractor shall install exit signs in the designated areas. The exit signs shall be either ceiling or surface-mounted based on existing conditions. The exit signs shall be powered by AC only, with no backup battery.

The housing shall be acrylic with red LED lighting.

2. Light Switches: The areas identified in D104 will receive new light switches. These light switches must be compatible with the new LED light fixtures specified in Section F.

Additionally, the light switches should be hospital-grade and equipped with occupancy sensors. The contractor is responsible for determining whether the occupancy sensor integrated into the light switch is sufficient or if a ceiling-mounted sensor is required.

Please note that occupancy sensors will not be installed in the mechanical and electrical rooms. Page E2 in the existing building plans indicates the current locations of the light switches.

3. Receptacles: The areas identified in D104 will receive new receptacles. These receptacles must be hospital-grade and tamper-resistant, including the GFCI receptacles. The GFCI receptacles shall be installed in accordance with NFPA 70 requirements and must be self-testing. The exterior receptacles must also meet these same specifications. The contractor is required to provide testing documentation for each new receptacle per NFPA 99. Page E3 in the existing building plans indicates the current locations of the receptacles.

D. Fire Extinguisher Cabinet: The contractor is required to reinstall the new fire extinguisher cabinets so that the top of each cabinet measures 4 feet 8 inches from the floor. The cabinets should be model JL Industries C1027V17 with aluminum handles. After installation, a Condor 469V42 sticker must be applied to each cabinet. An example of this fire extinguisher cabinet can be found in the Pediatrics and Dental departments. For additional details, refer to plan A101.

E. Doors: The contractor is responsible for installing new doors according to the door schedule.

The contractor must verify both the dimensions and the swing direction of the existing doors.

Additionally, new hardware must be installed. For additional details, refer to plan A101 and the Door Schedule.

Note: Door 607, specified in Note 08-02, sheet A101, should be installed to swing in the opposite direction, aligning with the direction of travel.

F. Lighting: The contractor is responsible for installing all new light fixtures as indicated in plan A101. The contractor must verify the locations, orientation, and quantity of the fixtures.

1. According to Note 26-02, sheet A101, 1'x4' Lithonia Lighting CSS light fixtures are to be installed in the atrium, garage, maintenance area, and mechanical room, as these are considered industry-standard lights.

2. Note 26-03, sheet A101, specifies that 2'x4' Lithonia Lighting CPX light fixtures shall be installed in areas with a ceiling grid, as these are designed for drop-in applications.

3. Note 26-04, sheet A101, states that 2'x4' Lithonia Lighting CPANL light fixtures shall be used in areas with fixed ceilings, as these are meant for surface mounting.

While most existing light fixtures are 1'x4', the installation of 2'x4' fixtures is required to enhance aesthetics and improve visibility.

G. Fire and Smoke Dampers: The existing fire and smoke dampers need to be decommissioned.

The building is fully sprinklered, so the requirements for fire and smoke dampers are no longer applicable. The contractor is responsible for securing the dampers in the open position and disconnecting any associated cables or wiring. Additionally, the contractor must place a sticker on each fire damper indicating that it has been decommissioned.

An official report must be provided by the contractor confirming that all fire and smoke dampers have been decommissioned. This report should include the contractor's name, technician's name, date, inventory, and location of the dampers, and reference to any related NFPA standards. For additional details, refer to plan A101.

H. Clean Up: The job site must be cleaned daily and adhere to the requirements set by the Infection Control & Safety Officer as outlined in the ICRA and PRCA. All construction areas should be free of debris, rubbish, and leftover material scraps upon project completion. The contractor is responsible for providing trash receptacles for collecting this debris and for ensuring its removal from the project site. The COR will inspect the site before final payment to confirm that it has returned to its original condition.

I. Site Restoration: The construction site must be clean of all materials, debris, and rubbish. It is the contractor's responsibility to remove any such debris and restore any property outside the construction limits, as approved by the COR, to its original condition. Before the start of construction, photographs must be taken to document the site's original condition.

J. Addition Facility Requirements: The contractor shall comply with the requirements of the Facility Manager, Infection Control Officer, and Safety Officer. These requirements will be laid out during the pre-construction meeting. Other permits and requirements will be given after the pre-construction meeting when the ICRA and PRCA assessments are completed. Due to the shutdown of the fire alarm system, meetings with the facility and contractor are to take place to discuss the phasing of construction of the new alarm system. An ICRA assessment was performed for this project and a map of the ICRA levels throughout the facility for the scope of work presented in this project can be seen in Appendix E.

2.2. Wanblee Health Center

A. Warranty: The contractor shall provide a one-year warranty from the time of substantial completion of the entirety of this project. The warranty shall include material, labor, travel, and expenses with no deductibles.

B. Demolition: The contractor shall assume responsibility for all materials and components designated for demolition during this project. All demolished materials must be disposed of in compliance with relevant regulations. The items to be demolished include various doors, door frames, door operators, electrical panels, electrical disconnects, exit signs, lighting fixtures, switches, receptacles, and ductwork. For additional details, refer to plans D105 through D109.

C. Electrical: The contractor shall install new electrical fixtures as noted in plans A102 and A103.

The following electrical devices include:

1. Exit Signs: Per note 26-01, sheets A102 and A103, the contractor shall install exit signs in the designated areas. The exit signs shall be either ceiling or surface-mounted based on existing conditions. The exit signs shall be powered by AC only, with no backup battery.

The housing shall be acrylic with red LED lighting.

2. Light Switches: The areas identified in D107 will receive new light switches. These light switches must be compatible with the new LED light fixtures specified in Section F.

Additionally, the light switches should be hospital-grade and equipped with occupancy sensors. The contractor is responsible for determining whether the occupancy sensor integrated into the light switch is sufficient or if a ceiling-mounted sensor is required.

Please note that occupancy sensors will not be installed in the mechanical and electrical rooms. Pages E1 and E2 in the existing building plans indicate the current locations of the light switches.

3. Receptacles: The areas identified in D104 will receive new receptacles. These receptacles must be hospital-grade and tamper-resistant, including the GFCI receptacles. The GFCI receptacles shall be installed in accordance with NFPA 70 requirements and must be self-testing. The exterior receptacles must also meet these same specifications. The contractor is required to provide testing documentation for each new receptacle per NFPA 99. Pages E3 and E4 in the existing building plans indicate the current locations of the receptacles.

D. Fire Extinguisher Cabinet: The contractor is required to reinstall the new fire extinguisher cabinets so that the top of each cabinet measures 4 feet 8 inches from the floor. The cabinets should be model JL Industries C1027V17 with aluminum handles. After installation, a Condor 469V42 sticker must be applied to each cabinet. For additional details, refer to plans A102 and A103.

E. Doors: The contractor is responsible for installing new metal doors, frames, and operators as outlined in A102 and A103. The color of the doors and frames will be determined during the submittal phase. The contractor must verify both the dimensions and the swing direction of the existing doors. Additionally, hardware must be reused unless otherwise specified. For additional details, refer to plans A102 and A103.

K. Lighting: The contractor is responsible for installing all new light fixtures as indicated in plans A102 and A103. They must verify the locations, orientation, and quantity of the fixtures.

1. According to Note 26-02, sheet A102, 1'x4' Lithonia Lighting CPANL light fixtures shall be used in areas with fixed ceilings, as these are meant for surface mounting.

2. Note 26-02, sheet A103, states that 1'x4' Lithonia Lighting CSS light fixtures are installed in the basement, as these are considered industry-standard lights.

F. Ductwork: The ductwork at the bottom of the stairwell needs to be removed and reinstalled to ensure that the new register is flush with the wall. Additionally, another takeoff must be installed and extended to the top of the stairs, with a flush register positioned on the floor. For additional details, refer to plan A103.

G. Clean Up: The job site must be cleaned daily and adhere to the requirements set by the Infection Control & Safety Officer as outlined in the ICRA and PRCA. All construction areas should be free of debris, rubbish, and leftover material scraps upon project completion. The contractor is responsible for providing trash receptacles for collecting this debris and for ensuring its removal from the project site. The COR will inspect the site before final payment to confirm that it has returned to its original condition.

H. Site Restoration: The construction site must be clean of all materials, debris, and rubbish. It is the contractor's responsibility to remove any such debris and restore any property outside the construction limits, as approved by the COR, to its original condition. Before the start of construction, photographs must be taken to document the site's original condition.

I. Addition Facility Requirements: The contractor shall comply with the requirements of the Facility Manager, Infection Control Officer, and Safety Officer. These requirements will be laid out during the pre-construction meeting. Other permits and requirements will be given after the pre-construction meeting when the ICRA and PRCA assessments are completed. Due to the shutdown of the fire alarm system, meetings with the facility and contractor are to take place to discuss the phasing of construction of the new alarm system. An ICRA assessment was performed for this project and a map of the ICRA levels throughout the facility for the scope of work presented in this project can be seen in Appendix F.

2.3. LaCreek Clinic

A. Warranty: The contractor shall provide a one-year warranty from the time of substantial completion of the entirety of this project. The warranty shall include material, labor, travel, and expenses with no deductibles.

B. Demolition: The contractor shall assume responsibility for all materials and components designated for demolition during this project. All demolished materials must be disposed of in compliance with relevant regulations. The items to be demolished include various doors, exit signs, emergency lights, receptacles, and specific circuits in Panel A. For additional details, refer to plan D110.

C. Electrical: The contractor shall install new electrical fixtures as noted in plan A104. The following electrical devices include:

1. Exit Signs: Per note 26-01, sheet A104, the contractor shall install exit signs in the designated areas. The exit signs shall be either ceiling or surface-mounted based on existing conditions. The exit signs shall be powered by AC only, with no backup battery.

The housing shall be acrylic with red LED lighting.

2. Receptacles: The areas identified in D110 and A104 will receive new GFCI receptacles.

The GFCI receptacles shall be installed in accordance with NFPA 70 requirements and must be self-testing. The contractor is required to provide testing documentation for each new receptacle per NFPA 99.

3. Electrical Panel: The contractor shall install a new panel that includes the circuits identified in plan D110. These circuits will be powered by the generator and ATS in Section E.

D. Doors: The contractor is responsible for installing new metal doors and frames as outlined in A104. The color of the doors and frames will be determined during the submittal phase. The contractor must verify both the dimensions and the swing direction of the existing doors.

Additionally, hardware must be reused unless otherwise specified. For additional details, refer to plan A104.

E. Generator and ATS: The contractor is responsible for supplying and installing a new generator to protect the circuits detailed in plan D110. The generator must include an automatic transfer switch (ATS) and power the panel located in Section C.c. It should be powered by propane, utilizing the propane tank positioned near the installation site, and must have self-testing capabilities. Additionally, a concrete pad is required for the generator, ensuring a 1-foot clearance around the unit.

F. Shed: The contractor shall construct a 6’ x 6’ shed for the storage of biohazardous materials. The shed will be constructed from wood, including the floor, and will feature a metal roof and engineered wood siding to ensure it is weather-tight. The design will include one door, and no utilities will be required for this shed. The colors for the roof and siding will be determined during the submittal phase. The exact location of the shed will be finalized during the pre-construction meeting.

G. Clean Up: The job site must be cleaned daily and adhere to the requirements set by the Infection Control & Safety Officer as outlined in the ICRA and PRCA. All construction areas should be free of debris, rubbish, and leftover material scraps upon project completion. The contractor is responsible for providing trash receptacles for collecting this debris and for ensuring its removal from the project site. The COR will inspect the site before final payment to confirm that it has returned to its original condition.

H. Site Restoration: The construction site must be clean of all materials, debris, and rubbish. It is the contractor's responsibility to remove any such debris and restore any property outside the construction limits, as approved by the COR, to its original condition. Before the start of construction, photographs must be taken to document the site's original condition.

I. Addition Facility Requirements: The contractor shall comply with the requirements of the Facility Manager, Infection Control Officer, and Safety Officer. These requirements will be laid out during the pre-construction meeting. Other permits and requirements will be given after the pre-construction meeting when the ICRA and PRCA assessments are completed. Due to the shutdown of the fire alarm system, meetings with the facility and contractor are to take place to discuss the phasing of construction of the new alarm system. An ICRA assessment was performed for this project and a map of the ICRA levels throughout the facility for the scope of work presented in this project can be seen in Appendix G.

3. Submittals A. All materials shall be submitted and approved by the COR before ordering.

1. Electrical equipment; switches, receptacles, disconnects, panels, etc.

2. Doors

3. Door frames

4. Door operators

5. Exit signs

6. Fire extinguisher cabinets

7. Light Fixtures

8. Ductwork

9. Generator

10. ATS

B. See also the contract clause in Section H, H.15. SUBMITTALS.

4. Schedule/Meetings

A. The general contractor shall submit a detailed schedule, in Gantt chart form, to the COR for approval within (14) calendar days of the Notice to Proceed.

B. Pre-Construction Meeting: One pre-construction meeting shall be conducted before the construction of the contract starts. See also the contract clause in Section H, H.18.

PRECONSTRUCTION CONFERENCE.

C. Progress Meetings: Progress meetings shall be conducted at regular intervals as merited by the progress of the work, but no less than every other week. See also the contract clause in Section

H, H.19. PROGRESS MEETINGS.

D. Substantial Completion: Following the general contractor's notification of the COR that the project is substantially complete, one substantial completion meeting shall be held. Substantial completion means the project is fit for its intended use, with only minor, lingering details to finish. The owner can use the facility when a project is substantially complete. See also contract Section E – Inspection and Acceptance.

E. Final Completion: One completion meeting shall be held following the determination that the project is 100% complete. See also contract Section E – Inspection and Acceptance.

5. Miscellaneous

A. Security Requirements:

1. All contractors must check in with the Facility Manager/Housing Manager before commencing work on any project.

2. The contractor will be fully responsible for the security of the work site. The hospital and the Indian Health Service staff shall not be responsible for securing the contractor’s tools, equipment, or materials during the project. The contractor is responsible for repairing or replacing any damaged or stolen property. The contractor is responsible for fencing off the site and locking the site when workers are not present.

3. See also the contract clause in Section H, H.43. CONTRACTOR EMPLOYEE SECURITY

CLEARANCE RESPONSIBILITIES.

B. Protection of Government Property: The contractor shall protect all Government property against damage, including but not limited to dust, fumes, impact, scratching, water, paint, joint compound, power failure, power surges, weather, heavy equipment, etc.

1. All damage caused by the contractor, whether to equipment, roads, landscaping, building components, or any other type of Government property encountered at or near the project site, shall be repaired or replaced to match the existing and to the satisfaction of the Project Officer at no cost to the Government.

2. The contractor assumes responsibility for any damage or injury to persons or property resulting from the actions of the prime contractor and subcontractor employees (at any tier).

3. The contractor, at the contractor’s expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the contractor against all claims for injury or damage.

4. The contractor shall maintain Workers’ Compensation and other legally required insurance for its employees and agents.

5. The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the contractor or the contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and held harmless against claims for damage or injury in such cases.

6. See also the contract clause in Section H, H.41. CONTRACTOR LIABILITY FOR PERSONAL

INJURY AND/OR PROPERTY DAMAGE.

C. Occupancy of Government Facilities. The contractor shall be responsible for properly informing the COR of any condition that would jeopardize the building or its contents, such as heat loss, air conditioning, danger of freezing pipes, electrical power, water, sewer, or building security.

D. Temporary Utilities: The contractor shall be responsible for providing all temporary utilities related to this project.

E. Correspondence: See contract clause in Section G, G.3. ADDRESS FOR CORRESPONDENCE. Each letter, document, etc., shall contain the following information:

1. Date

2. Project Numbers, Contract Number, Delivery Order Number, and Service Unit Name/Location.

3. Name of those who were sent copies.

F. Superintendent. The prime contractor shall have an onsite superintendent for this project while any work is being performed unless prior approval is granted from the COR. Submit the proposed Superintendent, with a complete resume, to the COR before the Notice to Proceed for approval.

G. Tribal Requirements: See contract clause in Section H, H.48. TRIBE REQUIREMENTS – OGLALA

SIOUX TRIBE.

H. Construction Materials and Storage

1. All materials shall be stored and handled according to the manufacturers’ recommendations.

2. The contractor(s) shall be present and on-site to receive all construction materials, equipment, or products. IHS staff will not be present and responsible, nor will they obtain or provide offloading equipment for construction materials, products, or equipment. The contractor(s) is responsible for adequately receiving construction equipment, products, and on-site materials.

3. The contractor(s) shall provide the means of storing any construction materials, products, or equipment required for installation. IHS staff will not be responsible or provide any means of storing construction material, products, or equipment before or during construction. All material, products, or equipment remain the contractor(s) property until all parties deem the project substantially completed.

I. Hours of Operation. See contract clause in Section H, H.1. WORK HOURS.

6. Contracting Officer’s Representative

The Contracting Officer Representative will be appointed via a separate memorandum at the time of the award. The Contracting Officer will document any change in COR designation in writing.

7. Closeout Documents

The contractor shall submit one hard copy set of all final, installed submittal items, accessories, and all installation/operation/maintenance documents to the COR for approval. These shall be delivered in labeled 3-ring binders. The final installed submittal package and O&M shall also be sent electronically to the COR.

END OF SECTION

SECTION D – PACKAGING AND MARKING

D.1. PACKAGING AND MARKING

(a) All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Indian Health Service. Preservation, packaging and packing shall be in accordance with industry standard packaging appropriate for the item(s) involved. The Indian Health Service is not responsible in any manner for deliveries intended for the project that are not generated by the Indian Health Service.

(b) Equipment and materials provided by the Contractor shall be new and, where appropriate, shall arrive on-site sealed in original manufacturer’s containers. The Government reserves the right to refuse any items deemed to not meet this requirement.

(c) Material shall be stored in an enclosed and dry area protected from damage and soiling. The contractor shall coordinate a suitable storage area with the Facility Manager.

END OF SECTION

SECTION E – INSPECTION AND ACCEPTANCE

E.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/ (End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.246-12 Inspection of Construction Aug 1996

E.2. INSPECTION OF SITE

(a) The Contractor shall be responsible for the complete coordination and proper relation of the work of all trades.

(b) No allowances or extra construction on behalf of any Contractor will be permitted subsequently by reason of error or oversight on the part of any sub-contractor at any tier, or on account of interferences by the activities of the owner or others unless permissible in accordance with FAR 52.246-12, Inspection of Construction.

(c) All dimensions shown on government provided drawings are based on “as-built” record drawings and, to the extent possible, accurately represent existing conditions; however, there may be some variance between existing conditions and contract drawings. The Contractor is responsible for verifying all dimensions and for reporting to the CO any discrepancies that may affect performance of the work represented by contract drawings and specifications.

E.3. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The Government’s Contracting Officer’s Representative (COR) is a duly authorized representative of the government and is responsible for inspection and acceptance of all items to be delivered under this contract.

The Government reserves the right to inspect all aspects of work performed, including hiring a third party inspector to verify proper installation and operation. Contractor is required to demonstrate full and complete operation of all work performed. Final acceptance will be based on an acceptable final inspection.

(a) Substantial Completion Inspection

(1) Substantial completion is the date when the work is sufficiently complete, in accordance with the contract documents, ready for beneficial occupancy or the designated portion thereof, for the use for which it is intended.

(2) The Government at this point will conduct an inspection for the development of punch list items in preparation for final inspection.

(3) The substantial completion inspection should be at least 15 days prior to the contractual completion date and the date of final inspection. The Contractor is to notify the CO at least 10 days in advance to schedule the substantial completion inspection.

(4) If at the time of the substantial completion inspection the Government finds that the Contractor will not have the project complete at the contract completion date, the CO will withhold 10% of any progress payment due the Contractor. These funds will be used to off-set any liquidated or actual damages assessed against the Contractor. Remaining funds will be released upon final inspection, and completion of the contract.

(b) Final Inspection

(1) Final Inspection completion date is the date established in the contract when the project is to be fully complete and is ready to turn over to the Government. When the Contractor is ready for final inspection, he shall request so in writing to the Contracting Officer and his duly authorized representative (COR) at least 5 days prior to the desired date.

(2) This includes final clean-up of the site, removal of all trailers, construction signs and debris removed, all punch list items resolved, Government’s manuals turned over, all as built drawings completed and turned over to the Government.

(3) All contract items, including any punch-list items, and final clean-up of the project site shall be totally complete on the day and at the time the final inspection is scheduled. Any discrepancies noted at the final inspection shall be corrected by the Contractor within the time specified by the Contracting Officer.

(4) Failure on the part of the Contractor to have the project ready for final inspection may result in assessment of damages as specified in the contract.

(5) Final inspection and acceptance of the work will be by the CO or an authorized representative appointed in writing.

SECTION F – DELIVERIES OR PERFORMANCE

F.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/ (End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.236-15 Schedules For Construction Contracts Apr 1984 52.242-14 Suspension of Work Apr 1984

CLAUSES INCORPORATED IN FULL TEXT

F.2. FAR 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 365 calendar days after the date the contractor receives the Notice to Proceed (NTP). The time stated for completion shall include final cleanup of the premises.

(End of clause)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. CONTRACTING OFFICER

The Contracting Officer (CO) is the individual appointed with the authority to enter into, obligate funds, administer and make related determinations pertaining to the contract on behalf of the federal Government. The Contracting Officer must sign all contractual documents, including contract modifications, and approve payment requests. The Contracting Officer is the only individual authorized to make changes to the contract.

G.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) Contracting Officer's Representatives (COR), may be appointed for the purpose of representing the Contracting Officer and assuring compliance with the contract requirements.

(b) The COR does NOT have the authority to alter the Contractor’s obligations under the contract; direct changes that fall within the purview of the “Changes” clause of the contract; or modify any of the terms, conditions, specifications, or cost of the contract.

(c) The COR may approve minor field changes which do not affect the scope, period of performance and/or price of the contract. The COR is authorized to issue notices regarding noncompliance of contract requirements, and to stop work on any portion of the job if the Contractor's methods cause unsafe conditions or will result in noncompliant work which would be impracticable to correct or to replace while permitting other (conforming) portions of the work to continue. Issuance of a Notice of Noncompliance as described herein does not constitute a suspension of work as described in FAR Clause 52.242-14, Suspension of Work (April 1984).

(d) The COR is appointed in writing and the contractor will receive a copy of the appointment letter.

G.3. ADDRESS FOR CORRESPONDENCE

(a) It is the intent of the Government to use electronic means as much as possible while administering this contract.

(b) Most correspondence should be sent via e-mail directly to the CO and COR. Include the Contract Number on all correspondence. If sending documents via postal mail, include the Contract Number on all correspondence. Overnight Mail and U.S. Mail shall be sent to the CO, unless otherwise specified, at the following address:

Indian Health Service (IHS) – Division of Engineering Services - Seattle Attn: Taylor Kanthack 701 5th Ave, Suite 1650 Seattle, WA 98104

G.4. PAYMENT PROCESS

(a) FAR 52.232-5, Payments Under Fixed -Price Construction Contracts, requires that before the first progress payment under the contract is submitted, the contractor shall prepare a Schedule of Values including each principal category of the work which when added together equal the total contract price. A sample format is available from the Contracting Officer. The following is the detail required by the Contracting Officer:

(1) The principle categories of work shall be broken into line items of sufficient detail to allow meaningful measurement of the work on a monthly basis as determined by the COR. Units of measure appropriate to the type of work shall be used. “Lump sum” pricing of line items shall be avoided except where payment for that line item is to be requested based on 100% completion of that line item or where there is no other practical unit of measure.

(2) The cost of preparatory work (e.g., shop drawings or product submittals), field and home office overhead, profit, insurance, taxes, warranties, as-built drawings, etc., shall be pro-rated into items of physical work and not listed as separate line items. Cost of Performance and Payment Bonds may be listed as a single line item and not pro-rated. Also, cost of mobilization and demobilization relating to transportation or installation costs associated with such items as site trailers, heavy equipment, temporary batch plants, temporary on-site manufacturing and assembly facilities, temporary on-site quarter’s facilities, temporary sanitation facilities, temporary utility connections, and/or temporary secured storage facilities may be listed as line items and not pro-rated. If mobilization is listed separately, a line item for demobilization must be listed separately. A detailed listing of the items included and the individual cost for each item shall be provided in support of proposed amounts for mobilization and demobilization.

(b) Material stored on site may be included in earned progress if the Contractor furnishes satisfactory evidence that it has acquired title to such material and that the material will be used to perform in contract.

(c) The following are instructions for submitting pay requests:

(1) Requests are to be submitted with signature for the Contractor certification statement (scanned signature okay) to the Contracting Officer. Use of a format that complies with all of the requirements of the “Payments” clause of the contract is mandatory. The “Contractor Payment Application” form will be provided at the Pre-Construction meeting.

(2) The Contractor is responsible for delivery of each request for payment electronically using the Department of Treasury Invoice Processing Platform (IPP) www.ipp.gov or successor system.

(3) If the contractor wishes to inquire concerning the status of any pay request, the contractor should contact the Contracting Officer.

(4) A completed Release of Claims that complies with the requirements of the “Payments” clause must be submitted with the request for final payment. A sample format is available from the Contracting Officer.

(d) The final payment request will be rejected and returned to the contractor if all items required under the contract have not been completed, submitted, approved, and accepted prior to the receipt of the request; e.g., deficient work items, as-built, payrolls, reports, O&M manuals, warranties, delivery of extra stock material, etc.

G.5. PAYMENT FOR MATERIALS STORED ON SITE

(a) This clause supplements, but does not replace, FAR 52.232-5 Payments Under Fixed-Price Construction Contracts, with regard to material payments.

(b) Consideration for payment under this contract for materials stored on site is subject to the following conditions:

(1) The contractor shall furnish the contracting officer a list of the major high-cost items to be incorporated into the contract and for which payment, prior to installation, will be requested. Those items approved by the contracting officer will be entered on the Schedule of Values, as a percentage factor, or factors if items are listed individually.

(2) Payment is limited to major high-cost items. Payment of major high-cost items does not include contractor overhead and profit. Costs such as sales tax, freight, handling, pallets, etc., are excluded.

(3) Payment requests shall be consistent with approved material submittals and shall be supported by the following documents:

(i) Certified paid vendor invoices

(ii) Inventory checklists, jointly validated by the contractor, contracting personnel, and/or construction inspector.

(iii) Accepted delivery tickets, if applicable.

(4) All material for which payment is requested shall be delivered to an approved location on-site, and certified that none will be removed without written permission of the contracting officer.