Attch 1 - SOW Kokee Water Pump.pdf

Statement of Work (SOW)

Replacement of Main Site Water Pump

Koke’e Air Force Station (AFS), Building 3 (Pump House)

September 2026

CUI

1. GENERAL

This Statement of Work (SOW) defines the requirements for the removal and replacement of the potable water pumping system located in Building 3 (Pump House) at Koke’e Air Force Station (AFS), Hawaii.

The existing primary pump is severely degraded, leaking due to a failed seal, and exhibiting mechanical noise indicative of internal wear. The Contractor shall furnish all labor, management, supervision, engineering, tools, materials, equipment, transportation, and incidentals necessary to replace the pumping system, associated piping, and valves, and restore full operational capability to the site’s potable water distribution system.

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies;

Unified Facilities Criteria (UFC); Unified Facilities Guide Specifications (UFGS); National Fire Protection Association (NFPA) codes; National Electrical Code (NEC/NFPA 70); and related standards.

It is the Contractor’s responsibility to identify and comply with all applicable requirements.

2. PROJECT OBJECTIVES

The potable water system at Koke’e AFS relies on the pumps in Building 3 to supply water throughout the installation, including to the dome facility, which is the highest elevation point on site. The existing pump has been leaking for over a year, causing water pooling and contributing to improper system cycling. The system currently uses a contact retention tank (not a pressure tank); the tank holds no pressure.

The pump’s deteriorated condition, persistent leakage, corrosion on surrounding piping, and mechanical noise present increasing operational and safety risks. Failure of the pumping system would result in a complete loss of water to the site, impacting sanitation, hygiene, kitchen operations, and mission support. Kokee AFS is a 24/7/365 mission-critical site, and uninterrupted water service is essential.

2.1 Mission Continuity. The Contractor shall plan all activities to minimize effects on Mission operations, safety, and security. The Contractor shall coordinate all closures, outages, or other mission/operations impacts with the site Civil Engineering office (or designated Government representative/COR) prior to implementation.

2.2 Logistics Responsibility. The Contractor shall be responsible for the transportation, receipt, unloading, storage, security, and handling of all its equipment and materials at Kokee AFS.

2.3 Environmental and Corrosion Resistance. Kokee AFS is located in a harsh, corrosive environment subject to high humidity, salt air influence, intense sun, and adverse weather. Materials and equipment shall be selected and installed to withstand extreme corrosion, ultraviolet exposure, and weather conditions. Components shall meet appropriate durability ratings (e.g., ASTM corrosion standards, IP-rated enclosures where applicable). All materials, equipment, and debris shall be secured from winds and weather at the end of each workday and stored in designated staging areas when not in use. Equipment with potential to leak (including petroleum, oils, and lubricants) shall be placed on protective ground covering, catch pans, or secondary containment and protected from weather and runoff to prevent environmental impacts.

2.4 Non-Interference. Except as required herein, Contractor work and/or installed materials and equipment shall not compromise other structures or areas’ intended usage without the Contracting Officer’s (CO) preapproval. Any compromise shall be reported immediately.

3. QUALIFICATIONS

3.1 Personnel. The work shall be performed by trained, certified, and experienced workers in construction, potable water supply systems, mechanical/plumbing systems, and other related trades. The project requires qualified personnel capable of performing pump installation, piping, valve work, and associated electrical connections in accordance with applicable codes.

3.2 Supervision. The Contractor shall personally supervise the work or employ competent management to supervise. Supervisory personnel must be thoroughly trained and experienced in potable water supply systems, pump installations, and safety.

3.3 Safety and Quality Control. The Contractor shall have an established and maintained safety and quality control program leading to regulatory compliance and continuous improvement. Use of the program shall be evident in the project schedule and daily operations.

4. REQUIRED WORK

The Contractor shall evaluate the existing pumping system, remove the degraded equipment and corroded components, and provide a complete and usable dual-pump potable water system meeting or exceeding the performance needed to supply the highest elevation points on site (including the dome facility). The Contractor shall then procure, install, test, and commission all components required to deliver a fully operational system.

4.1 Preconstruction / Launch

A preconstruction meeting, hosted by the Contractor, shall be held to initiate the project, introduce participants and roles, finalize the schedule, review safety and access procedures, and obtain the Notice to Proceed (NTP).

4.2 Survey and Existing Conditions

The Contractor shall evaluate all available drawings/documentation and field-verify existing components, dimensions, electrical connections, piping configurations, and the contact retention tank interfaces prior to finalizing the installation plan.

4.3 Removal of Existing Pump and Piping

The Contractor shall:

• Disconnect all electrical, mechanical, and plumbing connections in accordance with applicable codes and lockout/tagout procedures.

• Safely remove the existing degraded pump.

• Identify and document the failed pump seal contributing to the leak.

• Remove all corroded piping and valves within the pump room.

• Dispose of the old pump, piping, and debris in compliance with all applicable environmental regulations.

4.4 Installation of New Pumps and Piping

The Contractor shall:

• Provide and install two (2) new pumps, configured for alternating pump cycles to balance wear and increase system redundancy.

• Ensure pumps meet or exceed the required performance specifications to deliver water to the dome facility at the highest site elevation.

• Install all new pump room piping, valves, and fittings, replacing all existing corroded components.

• Replace all valves and fittings on the contact retention tank (not a pressure tank).

• Ensure full compatibility with existing electrical systems and the contact retention tank.

• Install new seals, fittings, and hardware to prevent leakage.

• Anchor both pumps securely to the concrete floor to prevent vibration and movement.

4.5 Outage Planning

The Contractor shall create a work/outage plan and schedule that minimizes potable water system outage durations. The Contractor shall submit an outage request for approval a minimum of two (2) weeks prior to scheduled execution and coordinate system isolation with the site Civil Engineering office (or designated Government representative). Due to the critical nature of the water system, all outages must be scheduled and approved in advance.

4.6 System Integration, Testing, and Commissioning

The Contractor shall:

• Reconnect all plumbing and electrical components.

• Pressurize and test the system to ensure no leaks, including verification that the previously identified seal issue has been resolved.

• Confirm proper alternating pump cycling and correct operation of the contact retention tank.

• Demonstrate full operational capability to Government personnel.

• Record and provide test data (flow, pressure, cycling verification, and leak-check results) to the

Government.

4.7 Conservation

Activities shall be planned and implemented in a manner that protects existing site utilities, structures, surface features, and the general site environment. No alterations to existing features shall be made without prior agreement of the site Civil Engineering office or designated Government representative.

5. DELIVERABLES

The Contractor shall provide:

• Installation Report documenting: removal of the old pump and piping; condition of failed components (including the degraded pump seal); specifications of the two new pumps;

description of new piping and valve installations; and test results with operational verification.

• Warranty documentation for all installed equipment.

• As-built drawings/updates of installed equipment and any modifications to existing system(s).

At a minimum, drawings shall be delivered in AutoCAD-compatible format (version 2011 or newer). As-built documentation shall clearly show all deviations from approved plans.

• Operations & Maintenance (O&M) information for the new pumps and associated controls/valves, as applicable.

• Completed DD Form 1354 (Transfer and Acceptance of Real Property), or equivalent local form, for Government signature and acceptance prior to final payment, if required by the Contracting Officer.

6. SUBMITTALS

The Contractor shall provide a complete electronic set of all documents. The Contractor shall submit the specifications for any specialized equipment and materials to be used on this project on an AF Form 3000 (or equivalent) for approval by the Government. Submittals shall include part numbers, physical size of equipment, performance characteristics at design conditions, ratings (structural or otherwise), and any other pertinent information. This includes any shop drawings outlining the fabrication and/or installation orientation/process of the specialized equipment/materials.

Required submittals include, at a minimum:

• Proposed work plan and installation schedule (with critical path) prior to or at the preconstruction meeting.

• Conceptual work plan including major equipment and component specifications on AF Form 3000.

• Outage request(s) submitted a minimum of two (2) weeks in advance.

• As-built drawings and shop drawings with working dimensions.

• Final Installation Report, warranty documents, and test data.

7. HOURS OF WORK

Work may be performed during normal duty hours unless otherwise coordinated and approved. Due to the critical nature of the water system, all outages must be scheduled and approved in advance (see paragraph 4.5). The Contractor shall coordinate work hours that minimize mission impact.

8. SAFETY REQUIREMENTS

Safety is paramount. The Contractor shall:

• Follow all Occupational Safety and Health Administration (OSHA), Air Force, and local safety regulations.

• Maintain a safe work environment within the pump house and all work areas.

• Prevent water contamination during removal and installation.

• Follow all electrical lockout/tagout procedures.

• Comply with fall-protection and other applicable OSHA standards as conditions require.

The Project Manager, COR, or Contracting Officer may stop work at any time for a safety risk. Only the Contracting Officer is authorized to restart work, and such restart must be in writing.

9. ENVIRONMENTAL AND HAZARDOUS MATERIALS

The Contractor shall handle all hazardous materials and hazardous waste in accordance with applicable federal, state, and local requirements. The Contractor shall provide a listing of hazardous chemicals/materials, estimated usage quantities, and Safety Data Sheets (SDS) for materials brought on site or used on site to the site environmental office (or designated Government representative) prior to bringing such materials on site. The Contractor is responsible for coordinating storage and proper management of hazardous materials and hazardous waste. Any excess hazardous materials or hazardous waste at the end of the project shall be removed from the site and properly managed and disposed of by the Contractor.

10. SITE ACCESS AND SECURITY

Kokee AFS is a controlled-access installation. The Contractor shall coordinate all access requirements with the Contracting Officer and site security personnel in accordance with current installation procedures.

At a minimum, the Contractor shall:

• Ensure all personnel present identification meeting REAL ID Act standards.

• Submit personnel information for entry authorization (or local equivalent form) a minimum of two (2) weeks in advance and coordinate with the Contracting Officer to ensure each employee is eligible and approved for access.

• Notify the Contracting Officer and site security of any personnel changes or terminations within one (1) business day.

• Comply with all badge/pass control, sign-in/sign-out, and vehicle access procedures directed by site security.

• Ensure all Contractor and subcontractor personnel requiring unescorted access meet citizenship and security eligibility requirements applicable to the installation.

11. MEETINGS AND CONFERENCE SUPPORT

As required by the Government, the Contractor shall attend and/or host meetings and/or teleconferences to support design coordination (if applicable), progress reviews, construction activities, testing, and closeout.

12. INTEGRATED MASTER SCHEDULE (IMS)

The Government requires an integrated schedule. With its proposal (or at the preconstruction meeting as directed), the Contractor shall present a proposed work plan and installation schedule that explicitly includes critical path, lead times, material/equipment delivery, environmental compliance expectations, mobilization/demobilization, commissioning/testing, and total Period of Performance (PoP) starting from NTP.

The schedule shall address, as applicable:

• Administrative submittals and approvals

• Material and equipment control and storage

• Project construction details with logical Work Breakdown Structure and milestones

• Adverse weather contingencies and other foreseeable risks

• Commissioning, testing, and demonstration

• O&M information and any required training

• Punch-list items, final inspection, and acceptance

The Contractor shall firm up the schedule at the preconstruction meeting to gain the NTP. The Contractor shall progress the schedule at each progress meeting and monthly (unless otherwise directed by the CO) and shall include a written narrative of all deviations. An approved IMS shall not be re-baselined without approval by the Contracting Officer. AF Forms 3064/3065 may be required if directed.

If progress payments are expected, the schedule shall be cost-loaded using current Construction Specification Institute (CSI) Divisions or as otherwise directed.

13. PERIOD OF PERFORMANCE

The Period of Performance shall begin upon issuance of the Notice to Proceed and continue through final acceptance of the completed work, including delivery of all required documentation. Exact duration will be established at award / preconstruction based on the approved schedule.