Attachment2_PWS Refuse Recycling Fort Leavenworth rev 20230106.pdf

Performance Work Statement (PWS)

Refuse & Recycling

Fort Leavenworth, KS

06 January 2023

Created by the Energy Division, Directorate of Public Works, Fort Leavenworth Garrison in cooperation with the Directorate of Resource Management and the Fort Leavenworth Office of the U.S. Army Mission and Installation Contracting Command.

Table of Contents

1.0 INTRODUCTION

Background

Objectives

Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

1.8 Dust, Debris and Liquid Leak Suppression and Containment

2.0 REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information

2.1.3 Place of Performance and Hours of Operation

2.1.4 Federal Holidays

2.1.5 Travel/Temporary Duty

2.1.6 Emergency Services

2.1.7 Contract Administration and management

2.1.8 COR/ACOR Functions

2.1.9 Quality Control (QC)

2.1.10 Subcontract Management

2.1.11 Contractor Employees

2.1.12 Business Relations

2.2 Work Management. N/A

2.2.1 Coordination

2.2.2 General Fund Enterprise Business System (GFEBS). N/A

2.3 As-Built’s and Geospatial Information System (GIS). N/A

2.4 Historic Property or Archaeological Site

2.4.1 Repair and Replacement

2.5 Special Requirements

2.5.1 Security

2.5.2 Security Training

2.5.3 Safety

2.5.4 Training, Physical Requirements, or other Expertise Required

2.5.5 Environmental Requirements

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 High Level Objectives (HLO)

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

3.2 Transition (Phase In/Phase Out)

3.3 Service Contract Reporting

3.4 Collection of Refuse and Recycling

3.4.1 Refuse Collection

3.4.2 Recycling Collection

3.4.3 On-Call Special Collections

3.4.4 On-Call Construction and Demolition (C&D)

3.4.5 Bulk Refuse Collections

3.4.6 Increasing/Decreasing Service Locations

3.5 Container Specifications

3.5.1 Painting Maintenance and Color Coordination

3.5.2 Cleaning & Maintaining Containers

3.5.3 Maintenance of Containers & Equipment

3.6 Documentation of Materials & Service Weight Tickets

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

4.1 Quality Assurance

4.2 Quality Control Plan (QCP)

5.0 DELIVERABLES

6.0 RELATED DOCUMENTS

6.1 Definitions and Acronyms

6.1.1 Definitions

6.1.2 Acronyms

6.2 Applicable Directives, Publications

6.3 Technical Exhibit (TE)

6.4 Government-Furnished Equipment (GFE)

6.4.1 Utilities. N/A

6.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

6.5.1 Contractor-Furnished Material and Responsibilities

6.5.2 Contractor-Furnished Items

6.5.3. Contractor Facilities. N/A

6.6 U.S. Department of Labor (DOL) Wage Determination (WD)

1.0 Introduction. This is a non-personal services contract to provide the United States Army Military Installation, Fort Leavenworth, Kansas with Refuse & Recycling Collection & Removal Service including seasonal Bulk Refuse Collection (collectively referred to as ‘Refuse & Recycling’). The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS) using industry standard, best practices in order to provide a minimum common level of service showcasing best possible value. Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment (in addition to the use of Government Furnished Equipment (GFE) as specified in Technical Exhibit 04 (TE 04)), supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined within this Performance Work Statement

(PWS).

Background. The Fort Leavenworth Refuse & Recycling services have been privatized since January 2006, with the most recent completed year (FY2019) data showing refuse & recycling totals of 1,356 tons of Municipal Solid Waste (MSW), 783 tons (roll-off container) of mixed refuse, constructions & demolition (C&D), and 360 tons of mixed recycling. FY2019 totals reflect an almost 200 tons reduction in totals (all types) from the previous year totals, suspected due to COVID-19 reduction in “on installation” manpower totals, subsequent years refuse & recycling totals may increase significantly from these reported numbers. Total reported MSW, mixed waste with C&D (roll-off) and recycling tonnages are contained in TE 02. Fort Leavenworth is located in Leavenworth County, adjacent to and North of the City of Leavenworth, in the North-East corner of the State of Kansas and consists of approximately 107 acres and 200+ serviced buildings.

The population base consists of approximately 7,000 (varies throughout the year) military, Government civilian, and Contactor personnel, as well as 5,000+ resident family members, an Army college campus (CGSC), several commands, four civilian schools, three daycare facilities and two prison or confinement facilities.

Objectives. The Contractor shall ensure all work accomplished in the execution of this Performance Work Statement (PWS) meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 6, Related Documents.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in this contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill all Refuse & Recycling services and their component needs, emphasizing innovation and commercial best practices.

Climatic Conditions. The average annual rainfall is 41 inches. The average annual maximum and minimum temperatures are approximately 65 and 43 degrees Fahrenheit, respectively. Summer temperatures can often reach 100+ degrees Fahrenheit, while sub-freezing (below 32 degrees Fahrenheit) weather is common during the winter months. The Contractor shall ensure all equipment, materials, supplies, vehicles and personnel are properly maintained, equipped and trained to provide all required services in the advent of inclement weather conditions unless the installation or specific facility is otherwise closed by order of the Base or Garrison Commander.

1.4 Facility Access. The Contractor shall ensure that all employees accessing Fort Leavenworth are capable of passing a background check as performed by the Provost Marshal’s security representatives and maintain such status at all times while accessing the installation. The Contractor shall ensure that all Contractor vehicles and equipment are properly registered, licensed, tagged and insured for access to the Fort Leavenworth military Instillation, as determined by all local, State and Federal laws, Codes and Regulations. Fort Leavenworth is a military installation, and as such maintains a heightened level of security that requires all personnel entering or performing services or business on or within the legal boundaries of; shall be vetted in accordance with (IAW) all current security practices, requirements and restrictions imposed by the Fort Leavenworth Provost Marshal’s Office (PMO), of the Directorate of Emergency Services (DES).

1.4.1 Military Corrections Complex (MCC) Facility Access. Fort Leavenworth is home to the United States Disciplinary Barracks (USDB – sometimes referred to as the “DB” colloquially), a maximum-security confinement facility (prison) and the Joint Regional Confinement Facility (JRCF), a medium security confinement and pre-trial holding facility. The USDB has a satellite work-release facility called the “Trusty Unit” (historical naming convention), of which has additional access and services requirements and restrictions that are contained within TE 01 that shall be obeyed at all times. Failure to comply with these additional requirements may result in the immediate removal of, or criminal charges of Contractor personnel. The removal of Contractor personnel due to failure to comply with security requirements imposed by Fort Leavenworth, or the Commander, 15th MP Brigade for security infractions does not relieve the Contractor of the responsibility to perform services as required under this contract or PWS.

The Contractor shall provide adequate personnel and equipment to perform all services, at all times, for the duration of this contract.

1.5 Traffic Flow. The Contractor shall obey all traffic laws, codes and regulations while performing services. Should the need arise, and traffic related coordination becomes necessary to perform services, coordination to obstruct, divert, or secure a location(s) requesting to impede upon the flow of normal traffic may be done by calling the Traffic Section of the PMO/DES at (913) 684-3502 or (913) 684-3536, 8 AM through 4 PM, Monday through Friday, excluding Federal Holidays or work/training holidays adjacent to a Federal Holiday. After hours assistance can be contacted at the PMO/MP Dispatch non-emergency number at (913) 684-2111. The COR must be informed via telephone, or email of all coordination’s done with or through the PMO/MP’s for this purpose, the same work day the coordination’s were made, or next work day if done outside of normal work hours/days, including the location of incident/service, time and reason for such.

1.6 Drainage. All services and work performed under this contract shall not impede drainage. Placement of refuse and recycling containers shall be IAW with the Director, Public Works guidance/COR to ensure water/storm drainage is not impeded or obstructed. In the event there is unexpected or unseasonably heavy rainfall, or other diverted water flow for any reason, that impacts or causes the refuse or recycling containers to be impacted by the natural flow of water, the Contractor shall immediately take what action is necessary to prevent damage to any and all private and Government owned or operated properties. Such action may include, but is not limited to securing, anchoring, moving or removing from the location impacted, to ensure the safety of all persons and property at no additional cost to the Government any Contractor or Government serviced equipment. Once the situation causing the action has been resolved or mitigated, the Contractor shall place back into operation any moved, removed or suspended containers or equipment, and resume normal operations within 2 scheduled workdays.

1.7 Restoration of Landscape Damage. Trees, shrubs, plantings or grasses, or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government within fourteen (14) consecutive workdays (seasonal exceptions will be considered for any delays in replanting/replacing organic plantings to help reasonably ensure growth and coverage as intended). The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed at the Contractors sole expense. The COR, through coordination with the Director, Public Works and the requesting Government Customer, may request in writing that a container or service be placed in such a way as to directly cause damage to trees, shrubs, plantings or grasses, or other landscape features, thus absolving the Contractor of any claims for damages or responsibility of such, for that specific request and location only.

1.8 Dust, Debris and Liquid Leak Suppression and Containment. The Contractor shall perform dust suppression and containment of all refuse and debris transported by the Contractor vehicles in such a way as to prevent any and all spillage and leaks. At no time shall any item be allowed to escape, spill, or leak from the Contractor serviced containers, vehicles or equipment other than naturally occurring rainwater, free from contaminates.

The Contractor shall be solely responsible to contain, absorb, collect, cleanup and remove all spills or loose debris at no additional cost to the Government from any surface.

All spills or leakages of any contaminants estimated to be more than one (1) United States gallon, by volume, or exceeding an area estimated to be larger than nine (9) square feet (one square yard) or containing any hazardous compounds or chemicals that mixes with standing/ground water must be reported to the Environmental Division of the Directorate of Public Works within one (1) hour of discovery at (913) 684-5555 during duty hours, DPW Service Order desk or after hours at (913) 684-2111 the Directorate of Emergency Services Dispatch, reportable to the Fire Department. The COR must be notified in writing

(E) for all spills, within 1 hour of the spill occurring, or being discovered.

2.0 Requirements.

2.1 Description of Services. Refuse, Recycling and Construction & Demolition waste collection, removal and disposal from the Fort Leavenworth Military Installation.

2.1.1 Non-Personal Services. The personnel rendering the services are not subject;

either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Period of Performance (PoP). The PoP is as follows:

Phase-in Period All equipment shall be in place no earlier than 30 consecutive days prior to the start of the contract and no later than the start date of the contract to ensure full performance of the required services on the start date of the contract.

Base Period Option Period I Option Period II Option Period III Option Period IV

Phase-out Period All equipment shall be removed from Government Property or ownership transferred to the successor no earlier than the end of the contract, and no later than thirty (30) consecutive days after end of the contract.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at the locations listed in Technical Exhibit 03 (TE 03).

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0730 – 1630 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, severe/anticipated inclement weather or similar Government directed facility closings. The Contractor shall conduct business during regular hours.

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

2.1.4.1 Off Schedule or After-Hours Work. Any services occurring outside of the specified days or hours listed in paragraphs 2.1.2.1 through 2.1.4 will be approved by the KO.

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on next workday mutually satisfactory.

2.1.4.3 Inclement Weather or Other Emergency Situations (Delay or Restricted/Modified Operations). The Fort Leavenworth Post Status will be available at https://home.army.mil/leavenworth/index.php/about/post-status prior to the beginning of the workday. If the Installation Commander, KO, or Contractor determines unsafe conditions for continued operations, the Contractor shall notify the COR of inclement weather suspended operations within one (1) hour of determination, or suspension of services, and express a preliminary plan to execute all required services in a timely and efficient manner once conditions allow for safe resumption of services. The Contractor shall resume operations the very next scheduled workday, provided weather conditions permit safe operations, if there is a weather-related delay in resuming operations, the Contractor shall immediately inform the COR in writing within four (4) hours (via email) of such, and include a proposed schedule for resuming services fully, or with anticipated limitations. The KO may direct the Contractor to resume operations in full, or in part if deemed safe to do so.

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services. Fort Leavenworth has a servicing 911 emergency call system that coordinates, or is connected to the local community 911 system, if there is an emergency occurring on Fort Leavenworth that warrants calling 911, all Contractor personnel must know to specify the location of the emergency with as much detail as possible, so that dispatchers may accurately direct emergency services to the location/area needed. The Contractor must state that the emergency is on the Fort Leavenworth military installation if that is the case. Fort Leavenworth has only Police and https://home.army.mil/leavenworth/index.php/about/post-status

Fire capabilities internally to respond to emergencies. The Munson Army Health Center (MAHC) located on the installation does NOT have emergency medical capabilities. If needed, any required medical response (ambulances) is dispatched from OFF of the Fort Leavenworth military installation in response to medical emergencies occurring ON the installation.

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR upon awareness or notification of occurrence, not later than (NLT) two (2) hours of the incident occurring.

2.1.6.2 With as much detail as possible or known, without compromising the HIPPA Act.

2.1.6.3 The Contractor shall be responsible for the emergency medical treatment services and costs for all Contractor personnel.

2.1.7 Contract Administration and management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR may meet quarterly, or more frequently as directed by the KO, with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two

(2) workdays following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by the KO.

Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.7.3.3. The Contractor shall not in any way represent the United States (U.S.)

Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.8 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.1.8.1 The Procurement Integrated Enterprise Environment (PIEE) and the Joint Appointment Module (JAM) Tool (https://piee.eb.mil/) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) No Later Than (NLT) five (5) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.10 Subcontract Management. Subcontract management is the sole responsibility of the Contractor.

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 The Contractor shall provide a Program Manager who is responsible for the performance of the all-encompassing work performed under this Contract. The Program Manager shall have full authority to act for the Contractor on all contract matters relating to the daily operation of the contract. The Contractor shall also provide a Driver, separate from the Program Manager, whose primary role and responsibility shall be to operate refuse & recycling collection, who answers directly too, and is responsible to, the Program Manager for normal operations and services. The name of the Program Manager and Driver shall be provided by the Contractor to the KO and COR No Later Than (NLT) five

(5) working days prior to PoP start date. The Program Manager and Driver shall be available between 0730 - 1630 hours of workdays, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Contractor personnel performing work under this contract shall have and maintain an appropriate level of legal standards so as to pass and sustain a background check and approval of access to the installation during the full duration of this contract’s Periods of Performance at the time of the contract start date, and for the life of the contract. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language at a fluent level.

2.1.11.1.2 Credentials. Certain administrative personnel will require a United States Government/Department of Defense Common Access Card (CAC)/Local Access Card (LAC) to access Government systems or facilities. CAC/LAC permits installation access to all contract employees. These persons shall have at a minimum, a favorable National Agency Check (NAC) sufficient to be issued and maintain a CAC/LAC as appropriate.

Both the Program Manager and the Driver shall maintain a LAC at a minimum for the duration of this contract’s PoP. This is in addition to TE 01 MCC Access/Security Requirements.

2.1.11.1.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.4 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or sub-Contractor personnel. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance upon demand.

2.1.11.1.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government and industry standard practices. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within 5 (five) workdays of any incident, or at an earlier mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel while physically on the Fort Leavenworth military installation or while performing work under this Contract.

2.2 Work Management. N/A

2.2.1 Coordination. The Contractor shall schedule and coordinate all work at an appropriate level and frequency with the KO, COR/ACOR to minimize disruptions to the facility mission and services performed under this Contract.

2.2.2 General Fund Enterprise Business System (GFEBS). N/A

2.3 As-Built’s and Geospatial Information System (GIS). N/A

2.4 Historic Property or Archaeological Site. Historic properties and archaeological sites are subject to the provisions of the National Historic Preservation Act (NHPA). The Contractor shall maintain the historic properties on the installation IAW the NHPA, 54 United States Code (U.S.C) § 300101, National Preservation; 36 Code of Federal Regulations (CFR) Part 800, Advisory Council on Historic Preservation; and United Facilities Guide Specifications (UFGS). The Contractor shall comply with all applicable Federal historical structure and archeological laws.

2.4.1 Repair and Replacement. The Contractor shall report damages to the COR/ACOR within 2 (two) hours of any damages caused by the Contractor or by the Contractor’s actions having caused damages to occur. The Contractor shall repair or replace assemblies, parts or sub-systems with products capable of functionality and appearance to the original. Repairs, renovation, or replacement to historic buildings must be approved by the KO and the office of the Historic Architect, Cultural Resource Manager of the Directorate of Public Works (DPW). The Contractor shall coordinate work directly with the Historical Architect, and courtesy copy (CC) all correspondence to the COR for records management. The Contractor shall comply with the appropriate provisions and stipulations of the Secretary of Interior's "Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings" (Revised 1983) and the Integrated Cultural Resources Management Plan, copies of which are maintained on location and accessible through advanced coordination with the Historic Architect, as they contain sensitive information and are very large data sets/documents not suitable for reproduction or electronic distribution methods.

2.5 Special Requirements

2.5.1 Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated sub-Contractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.5.1.2 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.5.1.3 Contractor Vehicle Registration. The Contractor shall register all Contractor-owned or operated vehicles and trailers with their respective State, that shall be operating on the installation, a minimum of 5 (five) working days prior to contract start date and maintain legal coverage of such for the entire duration of the contract performance period.

Evidence of proper licensing, vehicle ownership, registration and vehicle insurance must be presented upon demand at all security access points.

2.5.1.4 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office, this is in addition to access requirements for the Military Corrections Complex area of operations and their respective facilities, even if redundant or repetitive in nature.

2.5.1.5 Physical Security. N/A

2.5.2 Security Training.

2.5.2.1 iWATCH Training. The Contractor shall brief the local iWATCH program (training standards provided by the RA’s Anti-Terrorism Officer (ATO)) to all of the Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR. The Contractor shall complete the training within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR/ACOR NLT thirty (30) calendar days after contract award.

2.5.3 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program TE 05.

2.5.3.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.5.3.2 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

2.5.4 Training, Physical Requirements, or other Expertise Required.

2.5.4.1 The Contractor shall ensure all Contractor’s employees and associated subcontractors are certified or licensed in the specific areas required by the State of Kansas. The Contractor shall ensure employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR/ACOR within twenty-four (24) hours prior to employees commencing performance.

2.5.5 Environmental Requirements.

2.5.5.1 Environmental Compliance. The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) days before delivery of the material, to the COR/ACOR. The Contractor shall provide upon request from the COR/ACOR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR/ACOR.

2.5.5.2 Spill Plan. The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO & COR for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.

3.0 Performance Requirements and Standards.

3.1 High Level Objectives (HLO).

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels

(AQLs).

3.1.1.1 Damage Caused by Contractor. Damages caused by Contractor employees shall be repaired at no cost to the Government. The Contractor shall notify the COR/ACOR in verbally (V) within two (2) hours and in writing (E) within one (1) work day of any damages caused by the Contractor of the incident occurring and return the damaged area to its previous condition with appropriate coordination with emergency services or other agencies, directorates or offices involved. The Contractor shall furnish all labor, materials, and equipment to perform the repair work including cultivating and applying seed, sprigging, or placing sod. The Contractor shall maintain all turf repair work to ensure successful growth.

3.1.1.2 Damage Report. The Contractor shall submit a monthly damage report within 10 calendar days of the end of each month, to the COR/ACOR that annotates the damage, corrective action, and date corrected of any damage to Government properties or private Contractor property that is owned or operated by another Contractor, occurring as a direct result of this Contractors performance or actions. Damage to the Contractors own equipment is not reportable unless it impinges upon the services or performance of this Contract.

3.2 Transition (Phase In/Phase Out). The Contractor shall prepare and submit a Phase In/Phase Out Plan within 30 calendar days of contract award to the KO and COR, to be implemented by the Contractor. The Contractor shall have key personnel on board, during the thirty (30) day transition phase-in period and the thirty (30) day phase-out/removal period. The plan shall specify a training program, a schedule for placement of equipment, and a date for transferring responsibilities for the work and shall be subject to the KO's approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that equipment is placed and removed per Section 2.1.2.1 and that the services are performed at the required level of proficiency during the term of the contract.

https://www.epa.gov/sites/production/files/2015-03/documents/list_of_lists.pdf https://www.epa.gov/sites/production/files/2015-03/documents/list_of_lists.pdf

3.3 Service Contract Reporting. N/A

3.4 Collection of Refuse and Recycling. The Contractor shall collect all refuse and recycling from designated locations listed in TE 03 and on the Contractor’s published schedule (base document is TE 03), in a manner that results in the safe collection, transport, removal of such materials from the Fort Leavenworth installation.

Frequency of services shall be determined based on historic data provided in a current schedule format as TE 03, with special scheduling considerations for all food service-related locations, compactors and priority locations/customers as indicated in TE 03 listed as minimum service frequency. The Contractor shall create, and maintain an updated schedule based upon historic data provided in TE 03, a service schedule showing the Name, street address, size of, type of, count of containers at each service location, distinguishing between refuse, recycling, front-load, roll-off, compactor or other types of containers or service types, including Contractor and Government owned or furnished containers, the Contractor shall make appropriate changes to comply with service level triggers (%), update and provide electronic (E) copies to the COR within three (3) work days of any changes or updates made. This Schedule of Services does not include “Construction and Demolition” or “Special Collections” listed in paragraph 3.4.3 or 3.4.5 below unless said services are recurring or frequent.

3.4.1 Refuse Collection. Refuse shall be collected in standard 8 yard by cubic volume, front-load style container dumpsters unless otherwise noted on TE 03. Containers shall at no time exceed 75% full by volume for Municipal Solid Waste (MSW). Frequency of collection shall be per schedule described in paragraph 3.4 (above). (see Section 3.5 below for container specifications)

3.4.2 Recycling Collection. Recycling shall be collected in standard 6 or 8 yard by cubic volume, front-load style container dumpsters unless otherwise noted on TE 03.

Containers shall at no time exceed 80% full by volume for mixed recycling. Frequency of collection shall be per schedule described in paragraph 3.4 (above). (see Section 3.5 below for container specifications)

3.4.3 On-Call Special Collections. The Contractor shall keep and maintain on-call or swap containers as listed in TE 03, to include a minimum of eight (8) 40 cubic yard by volume, construction style roll-off containers with end doors that open fully to allow customers to load and off-load at ground level as listed in the TE 03, for use on demand by the COR/ACOR for collection of mixed materials of MSW and recycling. The Contractor shall deliver the amount tasked by the COR to the location(s) specified with a minimum of two (2) working days’ notice to place at a location to be determined in the tasking, for customer use and then remove and properly dispose of the contents of said container within one (1) day of completion as notified by the COR. The Contractor shall make a reasonable effort to, upon notification of the COR to service empty and return each container on the same workday when feasible or coordinated ahead of time to reduce delays of service to the end customer when there are multiple loads per container anticipated. The use of spare empty ‘swap’ containers shall be utilized when available.

Containers shall at no time exceed 90% full by volume (or by estimated weight by content) for mixed material in construction style, roll-off containers of any size or style configuration. (see Section 3.5 below for container specifications)

3.4.4 On-Call Construction and Demolition (C&D). The Contractor shall separately collect and properly transport, and dispose of, in a certified or licensed landfill designated or allowed to receive C&D type waste and report it as “C&D” on all tickets, reports and scale documents as it must be reported through the Environment Section of DPW with, but separate from, all other waste streams reports/tickets. The Contractor shall utilize the same containers as listed in paragraph 3.4.3 for these services, but separately from all other services and waste streams. This is determined at the time of the request, coordinating through and with the COR and (end-user) customer by declared “type” of waste. Containers shall at no time exceed 90% full by volume (or by estimated weight by content) for Construction & Demolition (C&D) materials in construction style, roll-off containers of any size or style configuration. (see Section 3.5 below for container specifications)

3.4.5 Bulk Refuse Collections. The Fort Leavenworth Bulk Refuse service is a new initiative (first year of service was summer of 2022) to provide the occupants of Fort Leavenworth a viable way of disposing of their accumulated bulk item possessions that are no longer needed in a manner beneficial to the community at large. Each late Spring, through to late August of each year the Fort Leavenworth Combined Arms Center (CAC) Command and General Staff College (CGSC) graduates approximately 1,500 students resulting in more than 1,200 individual family units living and working on Fort Leavenworth to move off of the installation (exodus) in a very short period, while overlapping or simultaneously, the same amount of new families and their respective CGSC students will move onto Fort Leavenworth (ingress) in order to attend the new CGSC school year starting in late August. This exodus and ingress of a significantly large volume of new and old residents’ results in a very large volume of bulk refuse disposal needs in a very short period of time (3 months).

At the discretion of the Government, and on order by the KO, the Contractor shall place two (2) forty (40) cubic yard roll-off containers at a central location determined by the Government (usually adjacent to the Recycle Yard located off of W. Warehouse Rd, South of building 224 at 740 W. Warehouse Rd.) and serviced according to the matrix located in TE-03A. Bulk Refuse Service Schedule Requirements is listed in TE-03A and the Bulk Refuse Historical Weights from calendar year 2022 is provided as TE-02A to assist the Contractor in developing a strategy to provide adequate services and plan workload, equipment and management in executing this service to standard.

3.4.6 Increasing/Decreasing Service Locations. The Government, through the KO or COR may direct the Contractor verbally (T) with a follow-up in writing (E), to place additional eight (8) cubic yard, front-load style dumpster containers at up to ten (10) new locations per period of performance (PoP) year, for the life of the contract, this count is cumulative and unused counts shall be carried over to the next PoP year, not to exceed twenty (20) additional new locations in any single PoP, at no additional cost to the Government.

The Government may, at the sole discretion of the KO or COR, direct the Contractor to temporarily remove from service any container, at any service location for any period of time for the PoP, or life of the contract, without impacting any counts of containers at no additional costs to the Government. This allows the Government to temporarily suspend services or move services from one location to another based on mission requirements, security needs or to refine or correct services as needed without incurring costs.

The Contractor shall place any new container within two (2) workdays from initial notification at the location specified. When directed to remove a container, the Contractor has two (2) workdays to secure the dumpster off-site/location or in a temporary holding site as determined by the COR, or by the Director, Public Works.

3.5 Container Specifications.

3.5.1 Painting Maintenance and Color Coordination. The Contractor shall only use containers that are painted an Earth tone color approved by the KO, COR, or Director, Public Works while making a sincere effort to use brown/tan hues for Municipal Solid Waste (MSW), green/blue or yellow hues for recycling and brown/tan/black for special collections or C&D specific containers, so that customers can at a glance, determine through repetitiveness and continuity the proper end-use of any given container.

The Contractor shall maintain all containers in a painted or baked on enamel permanent surface covering product such that the entirety of each container is covered without break, chip, or exposure bare or primed metal or plastic, with at a minimum of a 95% surface area covered.

The KO or COR may direct the Contractor to remove from service and replace with a container in good and acceptable condition at any time it is determined the container is not covered at least 95% of the surface area at no additional costs to the Government.

Surfaces on any equipment or container that are intended as wear, slide, or abrasive by the OEM are exempt from the paint requirement at the Contractors discretion.

3.5.2 Cleaning & Maintaining Containers. The Contractor shall maintain all containers in such a state that they are clean in appearance, neat and free of debris, stains, materials, and refuse, kept orderly in appearance with no noticeable odors (when empty) detectable by a reasonable person standing next to the container with any doors, lids, or caps in a closed position. If there are detectable odors by the Contractor, COR, or Customer, the Contractor shall place deodorizing crystals in such quantities as to eliminate detectable odors, from the container. Should the use of deodorizing crystals not be effective, the Contractor shall immediately replace the offending container (within two (2) workdays), take to a location off of Fort Leavenworth and wash the entirety of the container with detergents that result in the removal of all trash, debris, stains, refuse and odors prior to placing back into service on Fort Leavenworth at no additional costs to the Government.

3.5.3 Maintenance of Containers & Equipment. The Contractor shall maintain all containers and equipment in such a state as to be operational as the original equipment manufacturer (OEM) intended, free of all defects in build, operation and workmanship. At any time, the KO, COR or Contractor discover any equipment that is damaged, or worn to such a state that it is no longer operational as the OEM intended, the Contractor shall make repairs off-site, or replace the equipment or container at no additional costs to the Government.

3.6 Documentation of Materials & Service Weight Tickets. The Contractor shall provide to the COR all scale weight tickets for each load, whether by truck, or separate container such as compactors, roll-offs or front-load truck, segregated by service load type by MSW, recycling, C&D, or mixed load special collection containers, of all wastes removed only from the Fort Leavenworth Military Installation under this contract, for historical tracking, payment verification and audit purposes. No scale tickets shall include any materials from any non-contract service locations, all tickets shall be electronically produced by the scale’s proprietor with their company information clearly printed on said tickets with all data legible. The minimum information acceptable for each ticket shall be a unique number for each ticket auto generated by the scale house/proprietor, the proprietor’s company name, address and telephone number, gross weight of vehicle/container, tare weight, net weight, date of service and unique vehicle identification information. All weights shall be in U.S. tons showing a minimum of hundredths, i.e., “6.04”, “14.98”, “9.1”.

All tickets shall be turned into the COR within the first ten (10) workdays of the month after the previous…