STATEMENT OF WORK

COURIER SERVICE FOR DALLAS / FORT WORTH, TEXAS

AND SURROUNDING CITIES

Scope of Work

The Internal Revenue Service (IRS) offices in the Dallas/Fort Worth, Texas metropolitan area require courier services for the delivery of boxes and mail to various offices, off-site.

training locations and post offices located in the metroplex. This requirement will be ongoing.

The contractor shall provide all personnel, labor, equipment, supplies, vehicles, materials, and incidentals to provide commercial courier services for the following IRS locations:

1. 1100/1114 Commerce Street, Dallas, TX 75242

2. 4050 Alpha Road, Farmers Branch, TX 75244

3. 5555 N. Beach Street, Fort Worth, TX 76137

Period of Performance

Base Year: 3/1/2026 – 2/28/2027

Option Year 1: 3/1/2027 – 2/29/2028

Option Year 2: 3/1/2028 – 2/28/2029

Option Year 3: 3/1/2029 – 2/28/2030

Option Year 4: 3/1/2030 – 2/28/2031

General Requirements

1. The contractor shall provide courier services as specified for daily pickup and delivery among designated IRS locations. All locations are within a 60-mile radius of the 1100/1114 Commerce Street, Dallas, Texas office.

2. The contractor shall provide manifest sheets or delivery tickets for each pickup point.

3. The contractor shall provide daily pickup of mail/boxes at the IRS office at 1100/1114

Commerce Street, Dallas, Texas Monday through Friday, except Government Holidays, and complete a continuous delivery/pickup route to the individual drop sites at each of the IRS locations. See #5 below for actual delivery locations and times. The amount of mail and boxes varies daily with the tax season. Box weight shall not exceed 50 pounds.

4. The contractor shall provide unscheduled "Hot Shot" services for pickup or delivery to any IRS location or other origins within a 60-mile radius as requested by authorized IRS Officials. (See Special Services, Item 117.)

5. The contractor shall provide one invoice for services for each calendar month. Charges for multiple months on one invoice will not be accepted and the invoice will be returned for correction.

6. Parking in the downtown Dallas area requires parking fees. The nearest parking lot is on Jackson Street side of the 1100 Commerce POD. The fee for each park is $12. Since the vendor will be visiting the POD three times a day, the fee totals $36. A line item has been included for parking fees.

Special Requirements

The contractor shall not be in possession of any IRS property or parcels overnight without the consent of the Contracting Officer or the Contracting Officers Representative (COR), without exception.

The contractor shall utilize only fully securable vehicles for performance of service in accordance with the contact. All vehicles must adhere to the following requirements:

The vehicles must be maintained and in good condition, both in appearance and working order.

Capacity for 2,000 pounds

The vehicles must be state-registered and meet the minimum safety standards of the licensing state.

The vehicles must be steel framed, and doors must be able to be secured from both inside and outside.

The area of the vehicle in which the Government package(s) are placed must be clean, debris free and without containers, tarps, or other items.

All IRS property must be transported within the locked area of the vehicle (such as the cab or trunk). "Locked Area" does not include any container of sort in the bed (back) portion of a pickup truck or any open bedded vehicle (with or without a camper shell) whether such shell or container is locked or otherwise secured.

The offeror shall furnish insurance as set forth in FAR 52.228-5: Work on a Government Installation. Liability shall commence when each shipment has been received into the contractor's possession and shall terminate when the contractor has delivered the same to the designated consignee.

The contractor's insurance policy shall provide that the insurance company gives immediate notice to the IRS Contracting Office if the insurance is voided, cancelled, reduced, or otherwise changed to impair the financial responsibility evidenced by such insurance.

The contractor must notify the IRS if the liability insurance is cancelled. The contractor must provide copies of all insurance policies required to perform this contract. The insurance copies are to be submitted to the Contracting Officer with the offeror's quote.

Delivery Schedule

The contractor shall begin work between 10:15 and 10:30 a.m. in the IRS, downtown Dallas area office mailroom, Room 1102, in the Earle Cabell Federal Office Building located at 1100/1114 Commerce Street, Dallas, TX, Monday through Friday (exclusive of Official Government Holidays) and complete a continuous delivery/pickup route between the other IRS offices or designated locations, and return final delivery to the mailroom located at 1100/1114 Commerce Street by 12:45 p.m.

The delivery loop is as follows:

10:15-10:30 a.m. – Pickup items at IRS mailroom, Room 1102, 1100/1114 Commerce St., Dallas, TX 75242, addressed to the following location:

o 1st floor IRS mailroom, Room 171, @ 4050 Alpha Road for delivery between

11:00-11:30 a.m.

11:00 a.m. – Pickup at 1st floor mailroom, 4050 Alpha Road, Farmers Branch, TX 75244, addressed to the following location:

o 11th floor IRS mailroom @ 1100/1114 Commerce Street, Dallas, TX for delivery by 11:30 a.m.

11:30 a.m. – Pickup from IRS mailroom, Room 1102, 1100/1114 Commerce Street, and delivery to the US Postal Service, 401 DFW Turnpike (Silvan Avenue and Interstate Hwy 30), Dallas, TX.

o Certified Mail will be delivered, signature of postal clerk and receipt stamp affixed to Firm Mailing Books PS3877 and PS3877(s) and the books returned to 1100/1114 Commerce St. on the same day.

3:00 p.m. – Pickup from IRS mailroom, 4050 Alpha Road, and delivery to the US Postal Service, Spring Valley Station, 13770 Noel Rd., Dallas, TX.

o Certified Mail will be delivered, signature of postal clerk and receipt stamp affixed to Firm Mailing Books PS3877 and PS3877(s) and the books returned to 4050 Alpha Rd. on the same day.

Fort Worth

Courier service to support field office with multiple business units. Daily pickup at 5555 N. Beach Street, Fort Worth, TX 76137, and delivery to the US Post Office located at 4600 Mark IV Pkwy, Ft. Worth TX.

Contractor to pick-up registered and certified mail at 5555 N. Beach Street and deliver to USPO. Certified Mail will be delivered, signature of postal clerk and receipt stamp affixed to Firm Mailing Books PS3877 and PS3877(s) and returned to 5555 N. Beach Street on the next business day.

Pickups must be no earlier than 3:00 p.m. and no later than 3:30 p.m.

Weight will not exceed 50 lbs. If weight exceeds 50 lbs. extra charges will apply.

Additional Offices or Stops

Services for the following office will be utilized on a “as needed” basis:

819 Taylor Street, Ft. Worth, TX 76102

The IRS shall have the option to add or delete offices or stops, as it becomes necessary.

The contractor shall add or delete these stops accordingly.

Special Services

Hot Shots will be requested by the IRS on an "as needed" basis via telephone or e-mail.

The contractor will charge one set rate regardless of the method employed.

Extra Charge for Excess Weight/Hot Shots

Extra charge for pickup exceeding 300 lbs. from one location. Charges for these services will be incurred per 100 lbs. or part thereof for the first 300 lbs. for pickups from 1100 Commerce St. or 4050 Alpha Rd. at the direction of those offices. When this service is necessary, the courier will advise shipping unit personnel of the overage and request authorization to proceed or take only 300 lbs. When billing, the courier will indicate pick up address and name of person authorizing service.

Hot Shots - Pickups and deliveries as needed between locations within 40 miles of 1100 Commerce St. or 4050 Alpha Rd. at the direction of those offices and as ordered by these authorized persons.

Kimberly Horton 469-801-0706 Eddie Chambers 469-801-0071 Walter LeBlanc 214-413-5108 Bryan Durant 214-413-51174 David Fannin 214-413-5762 Gary Raney 214-413-5764 (Text Only) Ginger Whittington 682-279-1568

List of Government Holidays

New Year’s Day Martin Luther King Day Presidents Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Disaster Planning

The contractor shall provide to the IRS, prior to the implementation of the contract, a Disaster Contingency Plan. The contingency plan must address what alternative actions the courier will implement to fulfill its obligation in the event of employee strikes, inclement weather, natural disaster, traffic accident and unforeseen events. This plan will be provided to the IRS Contracting Officer with the proposal and COR upon award.

Security Requirements/Background Investigations

All contractor personnel considered for use on the contract must undergo an appropriate background investigation in accordance with the provision of IRM 10.23.2, Contractor Investigations. The Government will provide necessary forms for processing of the investigations; it will be the contractor's responsibility to ensure that all required forms are submitted to the Government as specified by the CO. Contractor employees who undergo

Minimum Background investigation checks, which reveal, but are not limited to the following, may be unacceptable under this contract: conviction of a felony, a crime of violence or a serious misdemeanor, or a record of arrests for continuing offenses. The IRS reserves the right to approve Contractor employees based on the results of their background investigations.

All courier service employees designated to transport IRS property and/or requiring access to the IRS site and those officers of the firm who, for any reason, may visit the work site, shall be required to:

Satisfy the requirements attached as Vendor Security Requirements.

Be a United States Citizen or have Lawful Permanent Resident Status (LPR).

Appropriate non-disclosure form will be submitted to the Contractor for signature.

Upon the awarding of the contract, the IRS will contact the Contractor to start procedures for the basic investigations through Contractor Security Management. The granting of an interim clearance to any individual shall not be considered as assurance that full clearance will follow as a result or condition thereof and the granting of either temporary or full clearance shall in no way prevent, preclude or bar the withdrawal or termination of any such clearance by the Government.

The courier service must provide the IRS with a 24-hour emergency telephone number and name of the person to contact during non-business hours. The courier service must notify the IRS within 24-hours of any change in contact persons and/or telephone numbers.

The IRS prohibits any packages and/or containers to be transported by walking or by bicycle.

IRS property shall not be transferred to another courier or courier vehicle after the packages are picked up, except in emergency situations, such as vehicle breakdown. The courier shall notify the COR, within one hour of an accident or the theft, loss, or destruction of government property being transported. To ensure this notification can be made promptly courier vehicles must contain appropriate IRS contact names and phone numbers, and radio or telephone equipment.

Contracting Officer’s Representative

The Contracting Officer's Representative (COR) will represent the Contracting Officer in the administration of the technical details within the scope of this contract. The COR is also responsible for the final inspection and acceptance of all reports and such other responsibilities as may be specified in the contract. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have authority to alter the Contractor's obligations or to change the contract specifications, price terms or conditions. The Government may change the COR assigned for this contract at any time, without prior notice to the Contractor.

If because of technical discussions, it is desirable to modify contract obligations or the statement of work, changes will be issued in writing and signed by the Contracting Officer.

Minimum Hour Wage Rates

The Service Contract Act of 1965 applies to this contract. Wage Determination, No. 05-2513 (Rev.-13) and WD 05-2509 (Rev.-14), specified the minimum hourly wage rates to be paid to all employees who provide services under this contract. Updates and/or revisions to the current Wage Determination may supersede prior editions and may be incorporated into this contract as required by unilateral modification. The current Department of Labor Wage determinations are attached.