Attachment W - Closeout Acceptance Standards.pdf

ATTACHMENT W

State Of Maryland Dept. of Information Technology

Communication Tower Closeout Acceptance Standards

Latest revision 02/18/2025

Confidential 2 02/28/25

Table of Contents

I. Intent

1.1 Tower Foundation

1.2 Concrete Placement

1.3 Concrete Testing

1.4 Electrical Conduit Placement

1.5 Tower Erection and Installation

1.6 Shelter Placement

1.7 Fence Installation

1.8 Tower Lighting

1.9 Site Grounding

1.10 Liquid Propane Information

1.11 Generator Start up

1.12 Site As-Built Drawings

1.13 MD Dept of the Environment Permit and Receipt

1.14 Photo Documentation

II. Closeout Book Set Up

2.1 Site Name and Notes

2.2 Manufacturer Warranties

2.3 Site Ground Resistance Reports

2.4 Concrete Test Reports

2.5 Site Photos

2.6 Tower and Foundation Drawings

2.7 Shelter Drawings

2.8 Site As-Built Drawings

2.9 MDE Permit / Completion Receipt

2.10 Equipment Spec Sheets

2.11 Contract Task Orders (include any addendums)

2.12 Contract Purchase Order

2.13 Material Safety Data Sheets

2.14 Liquid propane information

III. Site Binder

3.1 Site ground test.

3.2. Concrete reports.

3.3 Manufacturer warranties for shelter, generator, lighting controller, HVAC, Transfer Switch, etc.

3.4. Generator start up documents.

3.5 Photos of underground work.

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I. Intent

The intent of this document is to provide designated personnel with set guidelines, including specified performance metrics, for verifying completeness of construction of communication towers, shelters, and ancillary equipment. . Successful completion of the tests, set forth in this document will guarantee acceptance of a quality facility.

1.1 Tower Foundation

1.1.1 Tower foundation closeout documentation shall include:

• The reinforcement bar steel manufacturer shall furnish certification of grade steel report. The certification shall include actual mill test results including the chemical and physical properties of the finished metal products.

1.2 Concrete Placement

1.2.1. Concrete placement shall comply with current ASTM and/or AASHTO specifications.

1.2.2 Concrete delivery tickets shall include the following:

• Concrete producer’s name, including address and phone number.

• Date and time batched concrete departed the mix facility.

• Concrete mixture (i.e. 4000 psi mix, % of air, slump, etc).

• Time batched concrete arrived and site location.

• Verified time of discharged concrete.

1.3 Concrete Testing

1.3.1 Third party independent inspection and certification report to include the following (provided at the vendor’s expense):

• The sealed report shall include a written report of inspection of the reinforcement bar in accordance with the approved tower foundation design.

• Certified concrete test cylinders break test report

• The report shall include results of slump, air entrainment, weather conditions at the time of pour, the use of any admixtures per latest DoIT concrete inspection policy.

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1.4 Electrical Conduit/Equipment Installation

1.4.1 Electrical conduit, wiring and materials shall be installed in accordance with National NEC codes and standard, local jurisdictional requirements, and local utility requirements.

1.4.2 Documentation required for electrical installation includes:

• Photo documentation of underground conduit depicting depth of trench.

• Photo documentation of underground utility marking tape.

• Electrician’s current Maryland License

1.5 Tower Erection and Installation

1.5.1 The tower installation shall be in accordance with ASTM specifications.

1.5.2 Closeout documentation shall include:

• A copy of the erection manual specification contained with the tower.

• A copy of the lighting installation manual.

• Copies of the safety climb installation manual.

• Compliance letter from the installer certifying the tower has been installed in accordance with the manufacture’s specifications.

• Photo documentation of the tower erection process

▪ (photo log attached in Exhibit A).

• Photo documentation of any repairs or corrections made as a result of the State-supplied tower inspection report.

1.6 Ground System/Underground Details

1.6.1 Provide photo documentation of ground ring depth, welded and mechanical ground connections

1.6.2 Provide certified documentation that high performance

polyethylene “plastic” fuel line or similar substitute was installed.

1.7 Shelter Placement

1.7.1 Provide copy of shelter documents enclosed with the shelter.

1.7.2 Provide shelter set photos.

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1.8 Tower Lighting

1.8.1 Provide a copy of the tower light manual and diagnostic materials.

1.8.2 Document that the tower light has been functional for at least 30 days and at the time of acceptance.

1.8.3 Provide proof of warranty through the manufacturer or CATS + vendor.

1.9 Site grounding

1.9.1 Provide evidence of site grounding compliance through a three-point fall of potential test and resistance test of at least 10 equipment grounds with a clamp on test meter. These tests shall be conducted at the vendor’s expense.

1.9.2 Clamp on test shall demonstrate less than 5 ohms of

resistance for each ground tested.

1.9.3 Report shall describe the ground lead tested, relative

location within the site, and the ground reading.

1.9.4 Fall of potential test shall describe type of equipment used, soil type, equipment calibration date and test results.

1.9.5 All tests shall be conducted by personnel trained on the equipment.

1.10 Liquid Propane Information

1.10.1 Provide evidence to support buried installation. The tank shall be new and unused.

1.10.2 Provide an invoice that demonstrates the installation of non-metallic fuel line.

1.10.3 Provide photos of underground installation.

1.10.4 Provide a bill of sale demonstrating the tank’s ownership by the State of Maryland.

1.11 Generator Start up

1.11.1 Provide factory-certified inspection/start up documents. The initial setup and testing of the generator shall be conducted by a factory-certified representative.

1.11.2 The required documentation under this section includes:

• Record serial numbers, models, nomenclature, etc of the generator and automatic transfer switch.

• Record and document all services performed to check the integrity of the delivered generator, alarm configuration, components and automatic transfer switch.

• Record and document the generator’s performance during the required two (2) hours load bank test (under full load).

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• This shall include indicators such as voltage output, frequency output, oil/water pressure, load, etc.

• Provide a copy of the generator and transfer switch warranty.

• Record and document all alarms generated by the generator and connected to the generator annunciator/equipment room punch-block

1.12 Site As Built Drawings

1.12.1 Provide three hard copies of site as built drawings. Provide one soft copy of the as built drawings.

1.12.2 In the event construction drawings are provided by the State, the vendor will redline any changes and provide measurements/locations highlighting the actual location.

1.12.3 If no construction drawings are provided, then the vendor shall create a set of as built drawings that show the location of the following items:

• Tower, shelters, LP tank/pad, electrical conduit, transformer, electric backboard, fence, ice bridges, etc.

• The drawings shall be to scale.

1.13 MD Dept of the Environment Permit and Receipt

1.13.1 Provide a copy of the MDE permit.

1.13.2 Also provide a copy of the receipt provided by MDE to

demonstrate completion of the E&S/SWM portion of the project.

1.14 Photo Documentation

Exhibit A Photo Documentation Log

Format All photographs must be submitted printed in color and contained within the photo tab of the closeout binder.

Pre Construction

1. Access road.

2. Utility path.

3. Utility Pole at primary power location, including pole number.

4. Proposed compound location 4 photos. North, East, West South.

5. Tower Location.

6. Shelter Pad location.

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Construction Tower Foundation

1. Tower foundation excavation and shoring.

2. Placement of rebar.

3. Placement of anchor bolts.

4. Tower foundation concrete placement.

5. Finished concrete.

6. Backfill and compaction of foundation.

Shelter Foundation

1. Shelter foundation excavation, forms and shoring.

2. Placement of rebar.

3. Foundation concrete placement

4. Stoop forms, rebar and reinforcement

5. Finished concrete

Utilities

1. Power routing form primary pole location to tower site.

2. Telco routing from pole to demark.

3. Underground conduit depth.

4. Power and Telco conduit bends.

Generator and fuel tank

1. Installation of pad, including rebar, concrete, etc.

2. Underground fuel supply line trench, trench depth, and connections.

3. Photo evidence of installation of non-metallic fuel line.

Tower Installation

1. Erection of tower process (Minimum of 10).

2. Installation of lighting system.

3. Lighting cable routing (to include strain relief).

Fence Installation

1. Installation of corner, line and gate posts (minimum of 4).

2. Installation of fence fabric (minimum of 4).

3. Installation of barbed wire (minimum of 4).

4. Gates.

Antenna System

1. Antenna and Microwave mounts.

2. Antenna and Microwave model and serial number.

3. Digital photo verifying mounts are plumb and level.

4. Photo verifying mounts are secured to tower (including stiff arms).

5. Photos of coax grounding and ground kits.

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Facility Grounding

1. Grounding trench including verification of trench depth.

2. #2 solid to ground rod (minimum of 5 photos).

3. Underground exothermic welds (minimum of 5 photos)

4. Ice bridge grounding.

5. Entry port grounding.

6. Coax grounding (tower and port).

7. Fence grounding including grounding “buttons”.

8. Fence Gate grounding.

9. Shelter grounding exterior / interior.

Post Construction

1. Tower profile. North, East, South West.

2. Compound and Tower with Shelter, North, East, South West.

3. Antenna System, including mount antennas coax, ice bridge entry port.

4. Generator including serial number model number.

5. Primary utility backboard, including meter and meter number.

6. Generator fuel tank location and connections.

7. Shelter bolted down.

8. Shelter door grounds.

9. Tower grounded.

10. Fire Extinguisher.

II. Closeout Book Set Up

Closeout binder shall be submitted in one (1) hard copy and one (1) CD version with all photos in jpeg format. It shall include:

2.1 Site Name and Notes

Provide title sheet to include:

• Site name

• Project number

• Proper physical address

• Company name

2.2 Manufacturer Warranties

• Include all manufactures warranties

2.3 Site Ground Resistance Reports

• Provide post ground test

2.4 Concrete Test Reports

• Provide Certified test reports

2.5 Site Photos

• As required by Exhibit A

2.6 Tower and Foundation Drawings

• Provide as required

2.7 Shelter Drawings

• Provide as required

2.8 Site As-Built Drawings

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• Provide as required

2.9 MDE Permit / Completion Receipt

• Mandatory submission required

2.10 Equipment Spec Sheets

• Provide as required

2.11 Contract Task Orders

• Mandatory submission required

2.12 Contract Purchase Order

• Mandatory Submission

2.13 Material Safety Data Sheets

• Mandatory Submission

2.14 Liquid Propane Information

• Mandatory Submission

III. Site Binder

3.1 Site ground test.

3.2. Concrete reports.

3.3 Manufacturer warranties for shelter, generator, lighting controller, HVAC, Transfer Switch, etc.

3.4. Generator start up documents.

• To include generator alarm output report

3.5 Photos of underground work.