Attachment_L9_Sample_Format_Client_Authorization_Letter.docx
DOCX document 30 KB Posted
- Solicitation number
- FA890327R0014Draft
About this file
This is a sample template for a client authorization letter required as part of the Past/Present Performance Volume submission for the Department of the Air Force Privatization Management Programs (PMP) for Housing, Enhanced Use Lease, Lodging, and Utilities (HELU) Privatization solicitation FA8903-27-R-0014. The letter authorizes commercial customers identified in an offeror's proposal to release past performance information to the government evaluation team, which is necessary before government representatives can contact references to assess contractor performance relevancy and confidence. Offerors must obtain completed authorization letters from each identified commercial customer and submit them alongside their reference lists as part of their proposal's performance volume.
The template provides standard language that offerors should customize and send to their commercial clients, identifying the specific Air Force solicitation, designating a point of contact within the client organization who has knowledge of the work performed, and formally authorizing that individual to respond to government inquiries regarding past performance. This authorization is required because private sector contractor performance information cannot be disclosed to the government without explicit client consent, making the letter an essential compliance document for proposal submission to the Air Force Civil Engineering Center Installations Directorate (AFCEC/CI).
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FA8903-27-R-0014
21 Oct 2026 Attachment L-9
SAMPLE CLIENT AUTHORIZATION LETTER
Past performance information concerning private sector contractors, subcontractors and joint venture partners cannot be disclosed to the government without their consent. Client authorization letters are required for each identified effort for a commercial customer. This letter will authorize release to the Government of requested information on the offeror's performance. The government will need that consent before contacting commercial customers to assess the offeror’s past performance. In an effort to assist the Government's Past Performance evaluation team in assessing your past performance relevancy and confidence, we request that the following client authorization letter be completed by any commercial customers identified in your proposal. The completed client authorization letters should be submitted as part of your Present/Past Performance Volume.
Offerors should send with their list of references a letter similar to the following authorizing the reference to provide past performance information to the Government.
Dear “Client:”
We are responding to a Department of the Air Force, Advisory and Assistance (A&AS) Privatization Management Programs (PMP) for Housing, Enhanced Use Leasing, Lodging, and Utility Privatization (HELU) Management, Request for Proposal FA8903-27-R-0014 for the Air Force Civil Engineering Center Installations Directorate, AFCEC/CI.
In their acquisitions, the government is placing increased emphasis on past performance as a source selection factor. They are requiring those clients of entities responding to their solicitation to be identified, and their participation in the evaluation process is requested. In the event that you are contacted for information on work performed, you are hereby authorized to respond to those inquiries.
We have identified Mr./Ms.____________________________ of your organization as the point of contact based on his/her knowledge of our work. Your cooperation is appreciated. Any questions may be directed to .
Sincerely,
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