Attachment J.7 - Subcontracting Plan Template.pdf

Subcontracting Plan

• Federal Acquisition Regulation 19.702 In negotiated acquisitions, each solicitation of offers to perform a contract that is expected to exceed $750,000 ($1.5 million for construction) and that has subcontracting possibilities, shall require the apparently successful offeror to submit an acceptable subcontracting plan. If the apparently successful offeror fails to negotiate a subcontracting plan acceptable to the contracting officer within the time limit prescribed by the contracting officer, the offeror will be ineligible for award.

• Each contract modification that causes the value of a contract without a subcontracting plan to exceed $750,000 ($1.5 million for construction), shall require the contractor to submit a subcontracting plan for the contract, if the contracting officer determines that subcontracting opportunities exist.

Contract Number:

Requirement Name:

Date of Plan Submission:

Contractor:

Address:

Unique Entity Identifier (UEI):

U.S. Department of Transportation Subcontracting Goals Fiscal Year (FY) 2023

• Small Business (SB)

• Small Disadvantaged Business (SDB)

• Women Owed Small Business (WOSB)

• Service-Disabled Veteran Owned Small Business (SDVOSB)

• Historically Underutilized Business (HUBZone)

Attachment J.7 - Subcontracting Plan Template RFP No. 693JJ426R000002

Attachment J.7

PLEASE NOTE: Zero dollars ($0.00) is not an acceptable goal for SB, SDB, WOSB, HUBZone, VOSB or SDVOSB categories. FAR 19.702 requires contractors to demonstrate a good faith effort throughout the period of performance of the contract.

1 SDVOSB is a subcategory of VOSB. Any dollar amount applied to SDVOSB also applies to VOSB.

SUBCONTRACTING GOALS – All Years (Base + Options)

Total Contract Amount

Total Planned Subcontracted Amount (includes all subcontractors)

Amount Percentage

Total Planned Subcontracts to “other than small business” concerns (i.e., large, non-profit, university, etc.)

Total planned Subcontracts to Small Business Concerns:

Total planned subcontracts to Veteran Owned Small Business concerns (VOSB)1:

• Total planned subcontracts to Service-Disabled Veteran Owned Small Business (SDVOSB) concerns:

Total planned subcontracts to Historically Underutilized Business Zones (HUBZones):

Total planned subcontracts to Small Disadvantaged Business (SDB) concerns (includes 8(a), Alaska Native Corporations (ANC), and Indian Tribes):

Total planned subcontract awards to Women-Owned Small Business concerns (WOSB) concerns:

Attachment J.7 - Subcontracting Plan Template

Justification

a) Rationale if establishing a goal lower than 3% for VOSB:

b) Rationale if establishing a goal lower than 3% for SDVOSB:

c) Rationale if establishing a goal lower than 3% for HUBZone:

d) Rationale if establishing a goal lower than 5% for SDB:

e) Rationale if establishing a goal lower than 5% for WOSB:

f) Rationale if establishing a goal lower than the current DOT subcontracting goal:

2. The following methods were used to develop the subcontract percentage goals:

3. The following methods were used to identify potential subcontract sources for solicitation purposes. (i.e. source lists used and organizations contacted to identify potential SB concerns, such as the System for Award Management (www.SAM.gov), Dynamic Small Business Search (www.DSBS.sba.gov), trade associations, industry conferences/fairs, etc.)

Attachment J.7 - Subcontracting Plan Template RFP No. 693JJ426R000002 http://www.sam.gov/ http://www.dsbs.sba.gov/

4. Indirect costs [ were were not] included in establishing the subcontracting goals specified in the table above.

5. If indirect costs were included, the following method was used to determine the proportionate share of indirect costs to be incurred with SB, VOSB, SDVOSB, HUBZone, SDB and WOSB subcontractors:

6. The following individual will administer the subcontracting program:

Name:

Title:

Telephone: Email:

This individual's specific duties, as they relate to the subcontracting program, are as follows:

7. The following efforts will be taken to ensure that SB, SDB, VOSB, SDVOSB, HUBZone, and WOSB subcontractors will have an equitable opportunity to compete for subcontracts:

Initial Here

It is understood that FAR Clause 52.219-8, Utilization of Small Business Concerns, shall be included in all subcontracts, which offer further subcontracting opportunities. It is further understood that all subcontractors (except small business concerns) at all tiers below the prime contractor who receive subcontracts in excess of $750,000 ($1.5M for construction of any public facility with further subcontracting possibilities) shall adopt and comply with a subcontracting plan in accordance with FAR Clause 52.219-9.

The following types of records will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan (i.e., establishment of source lists, guides and other data that identify SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns; a description of the offeror’s efforts to locate SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns and to award subcontracts to them, etc.) and shall be maintained through completion of the contract:

In accordance with FAR Subpart 19.704(a)(10) through (15), the Contractor further agrees to (Please initial):

• Cooperate in any studies or surveys as may be required;

• After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies;

• Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov/ within the timeframes identified at FAR Subpart 19.704(a)(10)(iv);

• Ensure that other than small business subcontractors with subcontracting plans agree to submit eSRS documents online as required;

• Provide its prime contract number and its unique entity identifier, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs;

• Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans;

• Make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal;

• Provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services, or materials or obtain the performance of construction work as described in FAR 19.704(a)(12) of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion;

• Will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor; and

• Pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor (see FAR 52.242-5).

Attachment J.7 - Subcontracting Plan Template RFP No. 693JJ426R000002 http://www.esrs.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_237.htm#P308_50712

Submitted by:

POC Name:

Title:

Email Address:

Company Name:

UEI:

Mailing Address:

Signature:

It is understood that FAR Clause 52.219-8, Utilization of Small Business Concerns, shall be included in all subcontracts, which offer further subcontracting opportunities. It is further understood that all subcontractors (except sm...