Attachment J Anticipated HR Payroll, Budget, and Travel Integration Scope~1.pdf
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- Solicitation number
- S000000321
- Issued by
- Arkansas
About this file
This document outlines the anticipated integration scope for the implementation of an SAP S/4HANA system with the eventual HR/Payroll and Travel solutions for the state of Arkansas, specifically for Pulaski County and the City of Little Rock. The integration scope covers areas such as leave balances, time taken, mini-master data, commitment items, cost centers, functional areas, funds, funded programs, grants, internal orders, profit centers, and WBS elements, among others, with data flowing between the S/4HANA system, the HR/Payroll solution, and the Travel solution in near real-time or batch processing. The document also lists existing user exits that should be evaluated to finalize the HR/Payroll integration scope.
The anticipated budget preparation integration scope includes the integration of data such as funds, funds centers, functional areas, commitment items, funded programs, GL accounts, profit centers, segments, cost centers, project definitions, WBS elements, internal orders, and statistical key figures between the S/4HANA system and the Budget solution. The travel integration scope covers the integration of mini-master data, commitment items, cost centers, functional areas, funds, funded programs, grants, internal orders, profit centers, and WBS elements between the S/4HANA system, the HR/Payroll solution, and the Travel solution.
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Anticipated Integration Scope for HR/Payroll, Budget Preparation and Travel
Anticipated HR/Payroll Integration Scope
The following table identifies anticipated integration scope for the S/4HANA project with the eventual HR/Payroll Solution.
Integration Object Source Target Timing
Leave Balances HR Solution Employee Self-Service Batch - Nightly
Time Taken HR Solution Employee Self-Service Batch - Nightly
Mini-Master HR Solution Employee Self-Service Near Real-Time
Commitment Item AASIS S/4HANA HR Solution Near Real-Time
Cost Center AASIS S/4HANA HR Solution Near Real-Time
Functional Area AASIS S/4HANA HR Solution Near Real-Time
Fund AASIS S/4HANA HR Solution Near Real-Time
Funded program AASIS S/4HANA HR Solution Near Real-Time
Funds Center AASIS S/4HANA HR Solution Near Real-Time
Grant AASIS S/4HANA HR Solution Near Real-Time
Internal Order AASIS S/4HANA HR Solution Near Real-Time
Profit Center AASIS S/4HANA HR Solution Near Real-Time
WBS Element AASIS S/4HANA HR Solution Near Real-Time
Commitment Item AASIS S/4HANA Payroll Solution Near Real-Time
Cost Center AASIS S/4HANA Payroll Solution Near Real-Time
Functional Area AASIS S/4HANA Payroll Solution Near Real-Time
Fund AASIS S/4HANA Payroll Solution Near Real-Time
Funded program AASIS S/4HANA Payroll Solution Near Real-Time
Funds Center AASIS S/4HANA Payroll Solution Near Real-Time
GL Accounts AASIS S/4HANA Payroll Solution Near Real-Time
Grant AASIS S/4HANA Payroll Solution Near Real-Time
HR Vendors AASIS S/4HANA Payroll Solution Near Real-Time
Internal Order AASIS S/4HANA Payroll Solution Near Real-Time
Profit Center AASIS S/4HANA Payroll Solution Near Real-Time
Project Definitions AASIS S/4HANA Payroll Solution Near Real-Time
WBS Element AASIS S/4HANA Payroll Solution Near Real-Time
API to navigate to Employee Details from FI document
AASIS S/4HANA Payroll Solution Real-Time
Garnishment & Tax Vendor ACH Addenda AASIS S/4HANA Payroll Solution Batch - Biweekly
File of Warrants and ACH Payments to print/approve
Payroll Solution Audit of State FTP Batch, Nightly
ACH File Payroll Solution Auditor of State FTP Batch, Nightly
Pay Stubs Payroll Solution Employee Self-Service Bi-Weekly, Batch
W2s Payroll Solution Employee Self-Service Batch - As scheduled
FMDERIVE Remote Function Call Payroll Solution AASIS Real-Time
REGUH and PAYR updates Payroll Solution AASIS S/4HANA Bi-Weekly, Batch
FI Posting I-Docs Payroll Solution AASIS S/4HANA On-Demand, Real-Time
Budget & Cash checking API (Call) Payroll Solution AASIS S/4HANA Real-Time
Budget & Cash checking API (Return) AASIS S/4HANA Payroll Solution Real-Time
Rev 12/2023
The following tables list existing user exits that should be evaluated to finalize HR/Payroll Integration Scope.
Exit Notes Disposition
ZXCATU02
This include has been implemented from the Customer Exit EXIT_SAPLCATS_002.
TBD, Dependent on Payroll solution
EXIT_SAPLCATS_002 is responsible for CATS Supplement recorded data.
This Exit is being triggered from Fiori App.
ZXCATU03
This include has been implemented from the Customer Exit EXIT_SAPLCATS_003.
TBD, Dependent on Payroll solution
EXIT_SAPLCATS_003 is responsible for CATS Validate recorded data.
This Exit is being triggered from Fiori App to validate PROL on Public Holiday.
ZXCATU05
This include has been implemented from the Customer Exit EXIT_SAPLCATS_006.
TBD , Dependent on Payroll solution
EXIT_SAPLCATS_006 is responsible for CATS Validate for entire time sheet.
The entire code written in this User Exit has been copied in the method ‘VALIDATE_QUOTA_ZXCATU05_01’ of global class ZCL_HR_ESS_TIME_LEAVE and executed by ZALTCAT2.
Data being fetched from PA0001 and HRP0001 Info types of tables based on the Function Module EXIT parameters.
The data from function exit has been validated for Retro Account Date, WBS Element and Receiver Order.
ZXCATZZZ
This include has sub routine to validate HR Time Sheet Validation which is being called from ZXCATU05.
TBD , Dependent on Payroll solution
The Subroutine CHECK_BA_OT is being called from the include ZXCATU05.
Data being fetched from PA0001 table to copy the latest information of the employee and being validated with the data obtained from ZHROVERTIMEBA custom database table.
ZXPADTOP
This include is being provided as part of Global Function Group – XPAD – Enhancements to Personnel Administration. Addressed Elsewhere (HR/Pay requirements) This include is used to declare global declarations.
ZXPADU01
This include is being called from the Function Exit EXIT_SAPFP50M_001.
Addressed Elsewhere (HR/Pay requirements)
This is used for Enhancements to Personnel Administration – Customer Default Values for Personnel Administration and Recruitment.
This Exit is implemented for t-codes PA30, PA40, PA42 and the exporting parameter INNN is being altered based on the conditions met.
For the Info Type 0760 the screen fields Begin date and End Date are being disabled.
For the T-Code PA40, the FM POPUP_TO_INFORM is being called to provide the information on Rehire Date and Career Service Date, Leave Accrual Date.
ZXPADU02 This include is being called from the Function Exit EXIT_SAPFP50M_002.
Addressed Elsewhere (HR/Pay requirements)
Exit Notes Disposition
This is used for Enhancements to Personnel Administration – Customer Default Values for Personnel Administration and Recruitment.
This Exit is implemented for t-codes PA30, PA40, PA42 and the exporting parameter INNN is being altered based on the conditions met.
For the Info Type 0000 the error messages are being raised based on the Roles.
Anticipated Budget Preparation Integration Scope
Funds S/4 Budget Batch
Funds Centers S/4 Budget Batch
Functional Areas S/4 Budget Batch
Commitment Items S/4 Budget Batch
Funded Programs S/4 Budget Batch
GL Accounts S/4 Budget Batch
Profit Centers S/4 Budget Batch
Segments S/4 Budget Batch
Cost Centers S/4 Budget Batch
Project Definitions S/4 Budget Batch
WBS Elements S/4 Budget Batch
Internal Orders S/4 Budget Batch
Statistical Key Figures S/4 Budget Batch
FMDERIVE request Budget S/4 Real-Time
FMDERIVE results S/4 Budget Real-Time
Grants S/4 Budget Batch
Sponsored Classes S/4 Budget Batch
Sponsored Programs S/4 Budget Batch
Sales Materials S/4 Budget Batch
Sponsors S/4 Budget Batch
Jobs HR/Pay Budget Batch
Positions HR/Pay Budget Batch
Employees HR/Pay Budget Batch
Assignments HR/Pay Budget Batch
EE Benefit Info HR/Pay Budget Batch
Vacant Position Benefit Info HR/Pay Budget Batch
Position Salary Info HR/Pay Budget Batch
Filled Position Cost information HR/Pay Budget Batch
Vacant Position Cost Information HR/Pay Budget Batch
Pay Plans HR/Pay Budget Batch
Pay Grades/Steps HR/Pay Budget Batch
CO Plan Data for Current Year S/4 Budget TBD
CO Plan Data for Prior Year(s) S/4 Budget TBD
FM Budget Data for Current Year S/4 Budget TBD
FM Budget Data for Prior Year(s) S/4 Budget TBD
FI Actual Data for Current Year (Universal Doc)
S/4 Budget TBD
FI Acttual Data for Prior Years (Universal Doc)
S/4 Budget TBD
FM Commitment and Actual Data S/4 Budget TBD
WBS Element Plans/Budgets S/4 Budget TBD
Funds Budget S/4 Batch
Funds Centers Budget S/4 Batch
Functional Areas Budget S/4 Batch
Commitment Items Budget S/4 Batch
Funded Programs Budget S/4 Batch
GL Accounts Budget S/4 Batch
Profit Centers Budget S/4 Batch
Segments Budget S/4 Batch
Cost Centers Budget S/4 Batch
Project Definitions Budget S/4 Batch
WBS Elements Budget S/4 Batch
Internal Orders Budget S/4 Batch
Statistical Key Figures Budget S/4 Batch
FMDERIVE request S/4 Budget Batch
FMDERIVE results Budget S/4 Batch
Grants Budget S/4 Batch
Sponsored Classes Budget S/4 Batch
Sponsored Programs Budget S/4 Batch
Sales Materials Budget S/4 Batch
Sponsors Budget S/4 Batch
Jobs Budget HR/Pay Batch
Positions Budget HR/Pay Batch
Employees Budget HR/Pay Batch
Assignments Budget HR/Pay Batch
EE Benefit Info Budget HR/Pay Batch
Vacant Position Benefit Info Budget HR/Pay Batch
Position Salary Info Budget HR/Pay Batch
Filled Position Cost information Budget HR/Pay Batch
Vacant Position Cost Information Budget HR/Pay Batch
Pay Plans Budget HR/Pay Batch
Pay Grades/Steps Budget HR/Pay Batch
CO Plan Data for New Year Budget S/4 Batch
FM Budget Data for New Year Budget S/4 Batch
WBS Element Plans/Budgets (for new year)
Budget S/4 Batch
Anticipated Travel Integration Scope
The following table identifies anticipated integration scope for the S/4HANA project with the Travel Solution.
Mini-Master AASIS S/4HANA or HR/Pay Solution
Concur Near Real-Time
Commitment Item AASIS S/4HANA Concur Near Real-Time
Cost Center AASIS S/4HANA Concur Near Real-Time
Functional Area AASIS S/4HANA Concur Near Real-Time
Fund AASIS S/4HANA Concur Near Real-Time
Funded program AASIS S/4HANA Concur Near Real-Time
Funds Center AASIS S/4HANA Concur Near Real-Time
Grant AASIS S/4HANA Concur Near Real-Time
Internal Order AASIS S/4HANA Concur Near Real-Time
Profit Center AASIS S/4HANA Concur Near Real-Time
WBS Element AASIS S/4HANA Concur Near Real-Time
Earmarked Funds Document to pre-encumber Open Travel Request
Concur AASIS S/4HANA Real- or Near Real Time
Earmarked Funds update to reflect approved travel (decrease pre-encumbrance, create encumbrance)
Concur AASIS S/4HANA Real- or Near Real Time
Vendor Invoice (decrease encumbrance, create actual expense)
Concur AASIS S/4HANA Real- or Near Real Time
FMDERIVE Remote Function Call Concur AASIS S/4HANA Real-Time
FMDERIVE Remote Function Call Response to return FM Master Data
AASIS S/4HANA Concur Real-Time
Budget checking API (Call) Concur AASIS S/4HANA Real-Time
Budget checking API (Return) AASIS S/4HANA Concur Real-Time
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