Attachment III Instructions for the DD2345.pdf

JCP Portal User Guide-External DLA

Joint Certification Program Operations Support Solution

External Portal

User Guide

Prepared by: New River Systems, Inc.

10/26/2023 Version 1.2

1.0 Document Information

1.1 Revision History

Version Author Date Changes

1.0 JCP Development Group 2/1/2023 Initial Draft

1.1 JCP Development Group 2/10/2023 Quality Check

1.1 JCP Development Group 2/23/2023 Updates made per QC recommendations

1.1 JCP Development Group 3/172023 Updates per approved CR

1.2 JCP Development Group 4/4/2023 Updates after UAT

1.2 JCP Development Group 4/5/2023 After internal review

1.2 JCP Development Group 4/6/2023 Updated Signature page screenshots and wording for JCP and DEV applications

1.2 JCP Development Group 10/26/2023 Removed 5-year Renewal from Type of

Submission – page 23 and 38.

1.2 Document Specifics

Item Details

Document Author(s) JCP Development Group

1.3 Disclosure Information

This document is for Defense Logistics Agency use only and contains proprietary information. Use or disclosure of this document outside of Team New River Systems is strictly prohibited without written permission. © 2023 New River Systems, Inc. All rights reserved.

Contents

1.0 Document Information

1.1 Revision History

1.2 Document Specifics

1.3 Disclosure Information

2.0 Introduction

2.1 Scope

2.2 Assumptions

3.0 User Registration into the JCP Portal

4.0 Help

5.0 Profile

6.0 Logging into the JCP Portal

7.0 Joining an Organization

7.1 Request to Join an Organization

7.2 Create New Organization

8.0 Dashboard

9.0 Organization Details from Organization Details link on Dashboard page

10.0 JCP Application

10.1 JCP Certification Application – New Draft

10.1.1. U.S. Organization JCP Application

10.1.2. Canada Organization JCP Application

10.2 JCP Application – Update Draft (U.S. and Canada)

10.3 JCP Application – Delete Draft (U.S. and Canada)

11.0 DLA Enhanced Validation Request Application

11.1 DLA Enhanced Request – New Draft

11.1.1. U.S. Organization DLA Enhancement Request Application

11.1.2. Canada Organization DLA Enhancement Request Application

11.2 DLA Enhanced Validation Request – Update Draft (U.S. and Canada)

11.3 DLA Enhanced Validation Request – Delete Draft (U.S. and Canada)

12.0 JCP and DEV Application – Feedback

13.0 View In Progress or Completed Applications

14.0 Organization Search

15.0 Organization Users

15.1 Requests to Join Organization

15.2 Approved Users

16.0 Appendices

16.1 Appendix A: Quick Start Guide for Updating an Entity Registration

16.2 Appendix B: How to Find Your IP and MAC Address

16.1 Appendix C: Two-Factor Authentication Setup

2.0 Introduction

The purpose of this document is to provide end user instructions for the JCP External Portal.

Portal URL:

https://www.public.dacs.dla.mil/jcp/ext

2.1 Scope

The scope for the JCP External Portal User document is as follows:

• User Registration

• User Help

• User Profile

• Logging into the Portal

• Joining an Organization

• Dashboard

• Organization Details

• JCP Application

• DLA Enhanced Validation Application

• JCP and DEV Application - Feedback

• Viewing In-Progress and Completed Applications

• Organization Search

• Organization Users

2.2 Assumptions

The following assumptions apply to the JCP Portal.

• The user has browser software to access the JCP Portal.

• The user has Google Authenticator set up on their phone (directions in Appendix C) https://www.public.dacs.dla.mil/jcp/ext

3.0 User Registration into the JCP Portal

When the user accesses the JCP External Portal, a Warning message appears. To move onto the Login page, click the Continue button.

JCP Portal Warning Page

When the user is on the Login page, click the Registration link below the Login button to go to the Registration page.

JCP Access Page

Register – User Name and Password page – for use by users that do NOT possess a government Common Access Card (CAC).

• All fields must be filled in.

User Name - Enter your Username as firstname.lastname (ex: michael.gordon, sarah.jones ).

Enter your password:

must be 12 characters long and must contain at least:

o 1 lowercase letter o 1 uppercase letter o 1 number o 1 special character.

You must type your password into the Password as well as the Confirm Password fields.

Once all fields are filled in, click the Register button to create the new account.

Registration – User Name and Password Page

Register – CAC page:

• All fields must be filled in.

EDIPI - Enter the 10-digit ID on the back of your CAC.

User Name - Enter your Username as firstname.lastname (ex: michael.gordon, sarah.jones ).

Once all fields are filled in, click the Register button to create the new account.

Registration – CAC Page

4.0 Help

In the header of a main page, such as the Dashboard, next to the Profile link, is a Help icon that is clicked to display a Need Help? pop-up.

Help Pop-up

The items available in the pop-up are:

• General Assistance email address: jcp-admin@dla.mil

• Link to SAM.gov: https://sam.gov/

• Link to Quick Start Guide for updating SAM PDF that is downloadable. See Appendix A for guide contents.

• Link to Questions about CAGE Info: https://cage.dla.mil/Info/about

• Link to How to Find Your IP and MAC Address.pdf document. See Appendix B for contents.

• Link to JCP System User guide (this document).

mailto:jcp-admin@dla.mil https://sam.gov/ https://cage.dla.mil/Info/about

5.0 Profile

In the header of a main page, such as the Dashboard, next to the Help and Logout links, is the Profile link.

To update your Profile information (First Name, Last name, Email, or Telephone), make a change in any or all the form fields and save by clicking the Save button.

User Profile Page

To reset your password, click the Reset Password button. Key in the current password into the Current Password field, then key in your new password into the Password and Confirm Password fields and click the Save button.

Note: Clicking the Hide button will remove the password fields from the Profile page.

Important: Your password MUST follow the following naming convention: This info is available when the icon is hovered over by your mouse.

• at least 12 characters

• at least 1 upper case letter

• at least 1 lower case letter

• at least 1 number

• at least 1 special character

User Profile Page - Password Reset

6.0 Logging into the JCP Portal

To Log into the JCP External Portal you must click the Continue button on the USG Warning page.

JCP Portal Warning Page

Then you must click the Login button. You will be prompted for your CAC certificate.

JCP Access Page

If you have a CAC, click on the CAC certificate, and click the OK button. You will be taken to the Dashboard page.

If you do not possess a CAC, click the Cancel button.

CAC Certificate on Login Page

Key in your User name and Password and click the Sign In Button.

JCP Portal Login Page

Get the code from your Authenticator on your phone and key it into the Authentication Code box (see instructions in Appendix C for setting up two-factor authentication). Once you key in your Authentication Code, click the Verify button. You will be taken to the Dashboard page. Be aware that the Authenticate Code changes every minute.

JCP Portal Login - Authentication Code Page

7.0 Joining an Organization

If you have just registered with the JCP Portal, you won’t be initially attached to any organization. Upon first login after registration, you will see a Dashboard page display similar to the screenshot below. The Organization Details on the left, top side state No Linked Organization.

In the Actions drop-down are two options:

• Request to Join an Organization

• Create New Organization

7.1 Request to Join an Organization

To request to join an existing organization, click the Actions drop-down and choose Request to Join an Organization. The Request to Join an Organization pop-up appears. Search for an existing organization that you would like to join by filling in search criteria into one of the fields and clicking the Search button. You can search by CAGE Code, UEI, Legal Name, Zip/Postal Code, State/Province, or Contact Phone.

A list of search results should appear with a radio button next to each organization.

Click the radio button for the organization you want to join and click the Select button in the lower-right.

NOTE: If you do NOT select an organization and click the Select button, an error message will display at the bottom right of the page and the pop-up will remain.

Request to Join an Organization Pop-Up

You will be taken back to the Dashboard page and will see that in the upper left side of the page Requested Organization appears with Legal Business Name and CAGE Code, and a message will appear at the bottom right of the page stating: Request to join [Legal Name] has been sent. You will not be able to start any applications until an existing member of the Organization you have requested to join approves your request.

Dashboard after new user completes Organization join request

NOTE: If you are the first user to request to join an organization, a JCP Administrator will approve or deny your request.

You will receive an email stating whether you were approved or denied, so be sure to have a valid email address in your user profile.

7.2 Create New Organization

To create a new organization, from the Actions drop-down in the Dashboard page, click Create New Organization.

The Create New Organization page will appear. Fill in all the necessary information into the form and click the Submit button. The Dashboard page appears again with a success message at the bottom right of the page stating Organization [CAGE Code] has been created successfully.

Create New Organization Form

Notice in the Dashboard page the new Organization Details on top left with your organization’s information. Since you created the new organization, you can now create a new JCP Certification Request. You will also be able to approve or deny new user join requests for your organization.

Note: It is best to try to search for an organization first before attempting to create a new organization. You can do this by requesting to join an existing organization, which allows you to search. If you attempt to create an organization that already exists, you will see an error message and the transaction will not complete. If that happens, you’ll have to ask to join the existing organization (see Section 7.1)

Dashboard with successful Organization Creation

8.0 Dashboard

The Dashboard is the User’s landing page for the JCP Portal. All items available in the Portal can be reached from this page.

JCP Portal Dashboard Page

The Dashboard page lists the following:

• Organization Details and a link to a full Organization Details page.

• Actions: Create JCP Application and Create DLA Enhanced Validation Application (if the organization does NOT yet have a JCP number, the only action that will appear in the Actions drop-down will be the Create JCP Application.

• Draft Applications: Lists any applications that are currently being worked on. Provides ability to delete or edit an existing draft application.

• In-Progress Applications: Lists any submitted applications that are currently in the review phase – with ability to view them.

• Completed Applications: Lists any completed or rejected applications with ability to view them.

• Menu tabs for the Dashboard Dashboard Organization Search: used to search or Organizations.

Organization Users: used to view all users attached to the user’s Organization.

9.0 Organization Details from Organization Details link on Dashboard page.

This page provides all details available for the given Organization. Click the Return to Dashboard link to return to the Dashboard.

JCP Portal Organization Details Page

10.0 JCP Application

10.1 JCP Certification Application – New Draft

To begin a new JCP Certification Application, from the Dashboard page, click the Actions select box in the top right corner of the Dashboard page. From the dropdown choose JCP Certification Request. A popup entitled JCP Certification Request will appear. NOTE: If you already have a JCP Certification, the Actions drop-down will also include DLA Enhanced Validation Request as an option.

Actions drop-down

The only item that is editable is the No/Yes Question at the top of the pop-up asking Is all information for CAGE and SAM below accurate?

If No is selected and you click Submit – you will be given the message: You cannot proceed if CAGE/SAM information is not accurate. You will not be able to proceed with the application at this point. Click the X in top right of the pop-up or Cancel to close the pop-up.

If Yes is selected and you click Submit – the pop-up will disappear and the JCP Application Applicant Information page will appear.

NOTE: CAGE and SAM section headers each has a blue question mark icon. Hover over the icon to get more information about CAGE and SAM.

10.1.1. U.S. Organization JCP Application

U.S. Dashboard Actions

U.S. JCP Certification Request Pop-up

All items in the Applicant Information page marked with a red * (asterisk) must be answered.

1. Questions in First Section of The U.S. JCP Application Information Page - this information is pulled into the Applicant Information page from existing Organization data – nothing to update.

• Do you currently have a JCP Certification? Yes

• Current Expiration Date (if known):

• Certification Number

U.S. JCP Application First Section Questions (always read only)

2. Questions in Second Section of The U.S. JCP Application Information Page - all but the Type of Submission are pulled into the Applicant Information page from existing Organization data:

• Physical Address

• Subsidiary (if applicable)

• Company CAGE Code

• Are you registered in SAM (System for Award Management) (No/Yes)?

• Current Expiration Date (if known)

• Type of Submission (mark one) * Initial Submission Revision

U.S. JCP Application Second Section Questions

3. Questions in Data Custodian (Third) Section of the U.S. JCP Application Information Page

• Name of Data Custodian* (First and Last name)

• Telephone Number (Direct Line) * (auto-formatted – just type in phone without dashes).

• Title* (Data Custodian Title)

• Email Address* (Data Custodian’s email address)

• What is the IP address of the computer used by the Primary Data Custodian? *

Hover over the blue question mark icon for help.

• What is the MAC address of the computer used by the Primary Data Custodian? *

Hover over the blue question mark icon for help.

• What is the physical address of this computer? *

• Do you have a server to store DoD export controlled technical information? *

- If No is clicked, continue to the next question.

- If Yes is clicked, an additional question appears that must be completed:

o If yes, what is the MAC address? *

• Is the designated Data Custodian, (i.e., the person responsible for downloading DoD export-controlled technical data from and protecting it from unauthorized dissemination) also the company's signatory and authorized company representative on this application? *

• Add Alternate Data Custodian – if this is clicked, a new set of questions is displayed.

U.S. JCP Application Data Custodian (Third) Section Questions

Add Alternate Data Custodian in U.S. JCP Application

U.S. JCP Application Alternate Data Custodian (Third) Section Questions

• Name of Data Custodian (Alternate)* (First and Last name)

• Telephone Number (Alternate, Direct Line) * (auto-formatted – just type in phone without dashes).

• Title (Alternate) * (Data Custodian Title)

• Email Address* (Data Custodian’s email address)

• What is the IP address of the computer used by the Alternate Data Custodian? *

• What is the MAC address of the computer used by the Alternate Data Custodian? *

• What is the physical address of this computer? * Note: To close the Alternate Data Custodian section, click the X in far-right Alternate Data Custodian Header bar.

4. Questions in Fourth Section of The U.S. JCP Application Information Page

• Are you a Prime Contractor or a Sub-Contractor? * You must select one of the following items:

Prime Contractor Sub-Contractor Neither

• Describe what you do? * Hover over icon to get link to US Relevant Business Activity guide.

• Describe what types(s) of items/materials/products or services you provide? What are the NAICS (North American

Industry Classification System) or associated FSC (Federal Supply Class) codes of these products?*

• If you are a non-manufacturer, provide the CAGEs and company name(s) of the manufacturer(s) that produce your product

• Click Search to search for a CAGE and a pop-up will appear where you can search for an organization. If you get a result, click the checkbox next to the organization you want to add and click the Select button, otherwise click Cancel - either will close the pop-up.

CAGE Search Pop-up in U.S. JCP Application Applicant Information Page

• If you don’t want to Search, click the +Add Manual Row button and type in the Company Name and CAGE Code. If you want to remove a row – click the red trash can icon and the row will be removed.

Added CAGE Codes Section in U.S. JCP Application Applicant Information Page

• Is your equipment/material/service related to the United States Munitions List (USML) or Commerce Control List

(CCL)? *

• Are you registered with Directorate of Defense Trade Controls (DDTC)? *

• Do you possess a U.S. Export Control License(s)? Provide proof of license. *

• State your legitimate business purpose for Unclassified Export Controlled Technical Information access. *

U.S. JCP Application Fourth Section Questions (Screenshot 1 of 2)

• Do you require access to a specific system to access this information? *

- If No is clicked, continue to the next question.

- If Yes is clicked, an additional question appears that must be completed:

• If so, name the specific system (select all that apply) DoD

SAM

DLA/DIBBS

Conference Attendee

Note: DoD, SAM, and Conference Attendance can be selected together.

• DLA/DIBBS can only be selected individually.

- If DLA/DIBBS is selected, the following question is displayed:

• Are you registered with DIBBS *

- If No is clicked, continue to the next question.

- If Yes is clicked, an additional question appears that must be completed:

o DIBBS Registration # *

• Indicate the government agency or 3rd party requiring you obtain JCP certification. Include the Point of Contact

Information. If you do not have a current Point of Contact for certification, you should indicate this. *

• DoD Export-controlled technical data is both "controlled technical information" and "covered defense information" as those terms are defined in DFARS clauses 252.204-7008, 252.204-7009, and 252.204-7012. Is your company in full compliance with the terms of these clauses? *

• Does your company have a U.S. National Institute of Standards and Technology (NIST) Special Publication (SP) 800-711 cybersecurity assessment documented on the Supplier Performance Risk System (SPRS) at https://www.sprs.csd.disa.mil/ in accordance with DFARS Case 2019-D041? *

U.S. JCP Application Fourth Section Questions (Screenshot 2 of 2)

5. Questions in Final (Fifth) Section of The U.S. JCP Application Information Page

• Are you a citizen or a person admitted lawfully for permanent residence into the United States? *

• Name of the individual who can obligate the company to a legally binding contract. *

• Title of the individual who can obligate the company to a legally binding contract. *

Click the Save button to save your entries for the Applicant Information page so that you can return to this draft JCP application at a later time.

Click the Next button to move to the Attachments page of the JCP Application.

Click the Submit button if you have completed the Attachments and Sign and Submit pages. If you click Submit and you have not completed everything, you will receive an error message letting you know what needs to be fixed to successfully submit your JCP Application.

U.S. JCP Application Final (Fifth) Section Questions

6. U.S. JCP Application Attachments

For United States JCP Applications, the required Attachments are:

• Proof of Legitimate Business (Secretary of State)

• Introduction to Proper Handling Training Certificate

U.S. JCP Application Attachments Page

To attach a required file, click the Attach File button next to the name of the required document in the Attachments page of the JCP Application. You will be prompted to find your document via Windows Explorer where you will find and choose your document and click Open.

To attach additional attachments:

• Click in the Click or Drag/Drop to add files box, choose the file via Windows Explorer and click Open.

or

• Find a document on your computer and drag it to this box and drop it in

NOTE: If you do not attach the required documents, you cannot navigate to the next tab in the application. The names of the required documents will be automatically renamed once uploaded into the application.

In both cases, a pop-up will appear asking you to select a Document Type:

Available document types:

• DD Form 2345

• Export Control License

• DDTC Registration Letter

• DLA Questionnaire

• TSC Results

• Other

U.S. JCP Application Document Type Select Box Pop-up

Once the Document Type is chosen, click the Submit button. Clicking the Cancel button will keep the document from being uploaded.

• The red trashcan icon can be clicked for a particular uploaded document to remove it from the Draft JCP Application.

• The name of the document or the blue down arrow can be clicked to download the uploaded document from the JCP Application.

Additional Attachments Section of the U.S. JCP Application Attachments Page

Click the Next button to move to the Sign and Submit page of the JCP Application.

Click the Submit button if you have completed the Attachments and Sign and Submit pages. If you click Submit and you have not completed everything, you will receive an error message letting you know what needs to be fixed to

7. U.S. JCP Application Sign and Submit

The check box must be clicked so that it appears as a check mark .

After acknowledgement check, enter legal name below (First, Middle Initial, Last)* field must be populated with the user’s name.

Click the Save button to save your entries for the Applicant Information page so that you can return to this draft JCP application at a later time.

Click the Previous button to move to the Attachments page of the JCP Application.

U.S. JCP Application Sign and Submit Page

Click the Submit button if you have completed the Applicant Information page, Attachments, and Sign and Submit pages. If you click Submit and you have not completed everything, you will receive an error message letting you know what needs to be fixed to successfully submit your JCP Application. If you have completed everything, after you click the Submit button, you will receive a message on the bottom of the screen that you have successfully submitted and will be returned to the Dashboard.

U.S. Dashboard with Successful Submission message

10.1.2. Canada Organization JCP Application

Dashboard Actions

Canada JCP Certification Request Pop-up

1. Questions in first section of the Canada JCP Application Information Page - this information is pulled into the Applicant Information page from existing Organization data – nothing to update.

• Do you currently have a JCP Certification? Yes

• Current Expiration Date (if known):

Canada JCP Application First Section Questions (always read only)

2. Questions in Second Section of The Canada JCP Application Information Page - all but the Type of Submission are pulled into the Applicant Information page from existing Organization data:

• Physical Address

• Subsidiary (if applicable)

• Company CAGE Code

• Are you registered in SAM (System for Award Management)?

• Current Expiration Date (if known)

• Type of Submission (mark one) *:

Initial Submission Revision

Canada JCP Application Second Section Questions (read only except Type of Submission)

3. Questions in Data Custodian (Third) Section of The Canada JCP Application Information Page

Initially, the following questions are available in Block 3:

• Name of Data Custodian* (First and Last name)

• Telephone Number (Direct Line) * (auto-formatted – just type in phone without dashes).

• Title * (Data Custodian Title)

• Email Address * (Data Custodian’s email address)

• Is the designated Data Custodian, (i.e., the person responsible for downloading DoD export-controlled technical data from and protecting it from unauthorized dissemination) also the company's signatory and authorized company representative on this application? *

Canada JCP Application Data Custodian (Third) Section Questions

Canda JCP Application Alternate Data Custodian Section Questions

• Name of Data Custodian (Alternate) * (First and Last name)

• Telephone Number (Alternate, Direct Line) * (auto-formatted – just type in phone without dashes).

• Title (Alternate) * (Data Custodian Title)

• Email Address * (Data Custodian’s email address)

• What is the IP address of the computer used by the Alternate Data Custodian? *

• What is the MAC address of the computer used by the Alternate Data Custodian? *

• What is the physical address of this computer? *

Note: To close the Alternate Data Custodian section, click the X in far-right Alternate Data Custodian Header bar.

• What is the IP address of the computer used by the Primary Data Custodian? Hover the blue question mark icon for help. *

• What is the MAC address of the computer used by the Primary Data Custodian? Hover the blue question mark icon for help. *

• Do you have a server to store DoD` export controlled technical data? *

- If No is clicked, continue to the next question.

- If Yes is clicked, an additional question appears that must be completed:

o If yes, what is the MAC address?

4. Questions in Fourth Section of The Canada JCP Application Information Page

• Are you a Prime Contractor or a Sub-Contractor? * You must select one of the following items:

Prime Contractor Sub-Contractor Neither

• Describe what you do? * Hover over icon to get link to US Relevant Business Activity guide.

• Describe what types(s) of items/materials/products or services you provide? What are the NAICS (North American

Industry Classification System) or associated FSC (Federal Supply Class) codes of these products?*

• Are you registered with the Controlled Goods Program? *

- If No is chosen, move onto the next question.

- If Yes is chosen, a new question is displayed:

• If yes, please provide the registration number. Use your program CG#####. Do not provide your certificate number. *

• Is your equipment/material/service related to the United States Munitions List (USML) or Commerce Control List

(CCL)? *

Canada JCP Application Data Custodian Fourth Section Questions Page (1 of 2)

• Do you require access to a specific U.S. system to access this information? *

- If No is clicked, continue to the next question.

- If Yes is clicked, an additional question appears that must be completed:

• If so, name the specific system (select all that apply) DoD

SAM

DLA/DIBBS

Conference Attendee

Note: DoD, SAM, and Conference Attendance can be selected together.

• DLA/DIBBS can only be selected individually.

IMPORTANT: If DLA/DIBBS is chosen, the following questions are added to the Data Custodian section of the Applicant Information page:

• What is the IP address of the computer used by the Primary Data Custodian? *

• What is the MAC address of the computer used by the Primary Data Custodian? *

• What is the physical address of this computer? * o Do you have a server to store unclassified export controlled technical information? *

- If Yes is clicked, an additional question appears that must be completed:

o If yes, what is the MAC address? *

• Is the designated Data Custodian (person responsible for receiving and disseminating unclassified technical data) also the company's signatory and authorized company representative on this application?*

• If DLA/DIBBS is chosen, the following questions are added to the Alternate Data Custodian section of the Applicant Information page:

• What is the IP address of the computer used by the Primary Data Custodian? *

• What is the MAC address of the computer used by the Primary Data Custodian? *

• What is the physical address of this computer? *

• Are you registered with DIBBS *

- If No is clicked, continue to the next question.

- If Yes is clicked, an additional question appears that must be completed:

o DIBBS Registration # *

• Indicate the government agency or 3rd party requiring you obtain JCP certification. Include the Point of Contact Information. If you do not have a current Point of Contact for certification, you should indicate this.*

• DoD Export-controlled technical data is both "controlled technical information" and "covered defense information" as those terms are defined in DFARS clauses 252.204-7008, 252.204-7009, and 252.204-7012. Is your company in full compliance with the terms of these clauses? *

• Does your company have a U.S. National Institute of Standards and Technology (NIST) Special Publication (SP) 800-711 cybersecurity assessment documented on the Supplier Performance Risk System (SPRS) at https://www.sprs.csd.disa.mil/ in accordance with DFARS Case 2019-D041? *

Canada JCP Application Data Custodian Fourth Section Questions (2 of 2)

Data Custodian Questions In Canada JCP Application after choosing DLA/DIBBS

Alternate Data Custodian Questions In Canada JCP Application after choosing DLA/DIBBS

5. Questions in Final (Fight) Section of The Canada JCP Application Information Page

• Are you a citizen or a person admitted lawfully for permanent residence into Canada? *

• Name of the individual who can obligate the company to a legally binding contract. *

• Title of the individual who can obligate the company to a legally binding contract. *

Click the Save button to save your entries for the Applicant Information page so that you can return to this draft JCP application at a later time.

Click the Next button to move to the Attachments page of the JCP Application.

Click the Submit button if you have completed the Attachments and Sign and Submit pages. If you click Submit and you have not completed everything, you will receive an error message letting you know what needs to be fixed to

Canada JCP Application Final (Fifth) Section Questions

6. Canada JCP Application Attachments Page

For Canada JCP Applications, the required Attachments are:

• Proof of Business: (CRA Business Number) Provide as attachment *

• CGP Registrants attach CGP Certificate or if not CGP registered Introduction To Proper Handling Training Certificate *

Canada JCP Application Attachments Page

To attach a required file, click the Attach File button next to the name of the required document in the Attachments page of the JCP Application. You will be prompted to find your document via Windows Explorer where you will find and choose your document and click Open.

To attach additional attachments:

• Click in the Click or Drag/Drop to add files box, choose the file via Windows Explorer and click Open.

NOTE: If you do not attach the required documents, you cannot navigate to the next tab in the application. The names of the required documents will be automatically renamed once uploaded into the application.

• DD Form 2345

• Export Control License

• DDTC Registration Letter

• DLA Questionnaire

Canada JCP Application Document Type Select Box Pop-up

Once the Document Type is chosen, click the Submit button. Clicking the Cancel button will keep the document

• The red trashcan icon can be clicked for a particular uploaded document to remove it from the Draft JCP Application.

• The name of the document or the blue down arrow can be clicked to download the uploaded document from the JCP Application.

Additional Attachments Section of the Canada JCP Application Attachments Page

Click the Next button to move to the Sign and Submit page of the JCP Application.

Click the Submit button if you have completed the Attachments and Sign and Submit pages. If you click Submit and you have not completed everything, you will receive an error message letting you know what needs to be fixed to

7. Canada JCP Application Sign and Submit Page

The check box must be clicked so that it appears as a check mark .

After acknowledgement check, enter legal name below (First, Middle Initial, Last)* field must be populated with the user’s name.

Click the Save button to save your entries for the Applicant Information page so that you can return to this draft JCP application at a later time.

Click the Previous button to move to the Attachments page of the JCP Application.

Click the Submit button if you have completed the Applicant Information page, Attachments, and Sign and Submit pages. If you click Submit and you have not completed everything, you will receive an error message letting you know what needs to be fixed to successfully submit your JCP Application. If you have completed everything, after you click the Submit button, you will receive a message on the bottom of the screen that you have successfully submitted and will be returned to the Dashboard.

Canada JCP Application Sign and Submit Page

Canada Dashboard with Successful Submission message

10.2 JCP Application – Update Draft (U.S. and Canada)

To update a Draft JCP Certification Application, from the Draft Applications table in the Dashboard, click the Open button for the application you want to update.

See Section 10.1.1 for U.S. Application and Section 10.1.2 for Canada Application. Creating a new draft application and updating an existing draft application are the same.

10.3 JCP Application – Delete Draft (U.S. and Canada)

To delete a Draft JCP Application:

• Click the Delete button for the Application you want to delete within the Draft Applications section of the

Delete button for a given Draft Application

• Click the Open button for the Application you want to delete and from any of the pages in the Application, click the red Delete Draft button.

Delete Draft button from within a JCP Draft Application

For either approach, a Delete Application Pop-up will appear – click the red Delete button to delete the JCP Application from the JCP Portal.

Delete Application Pop-up

11.0 DLA Enhanced Validation Request Application

11.1 DLA Enhanced Request – New Draft

To begin a new DLA Enhanced Validation Request Application, click the Actions select box in the top right corner of the Dashboard page. From the dropdown choose DLA Enhanced Validation Request.

11.1.1. U.S. Organization DLA Enhancement Request Application

1. Questions in First Section of The U.S. DLA Enhancement Request Application Information Page - this information is pulled into the Applicant Information page from existing Organization data – nothing to update.

• Legal Business Name

• Physical Address

• Subsidiary (if applicable)

• Company CAGE Code

• Expiration Date (if known)

U.S. DLA Enhancement Request Application First Section Questions (always read only)

2. Questions in Data Custodian (Second) Section of The U.S. DLA Enhancement Request Application Information Page

• Name of Data Custodian * (First and Last name)

• Telephone Number (Direct Line) * (auto-formatted – just type in phone without dashes).

• Title * (Data Custodian Title)

• Email Address * (Data Custodian’s email address)

• What is the IP address of the computer used by the Primary Data Custodian? * Hover over the blue question mark icon for help.

• What is the MAC address of the computer used by the Primary Data Custodian? * Hover over the blue question mark icon for help.

• What is the physical address of this computer? *

• Do you have a server to store unclassified export controlled technical information? *

- If No is clicked, continue to the next question.

- If Yes is clicked, an additional question appears that must be completed:

o If yes, what is the MAC address?

• Is the designated Data Custodian (person responsible for receiving and disseminating unclassified technical data) also the company's signatory and authorized company representative on this application? *

U.S. DLA Enhancement Request Application Data Custodian (Second) Section Questions

Add Alternate Data Custodian in U.S. DLA Enhanced Validation Request Application

• Telephone Number (Alternate, Direct Line) * (auto-formatted – just type in phone without dashes).

• Title (Alternate) * (Data Custodian Title)

• Email Address* (Data Custodian’s email address)

• What is the IP address of the computer used by the Alternate Data Custodian? *

• What is the MAC address of the computer used by the Alternate Data Custodian? *

Note: To close the Alternate Data Custodian section, click the X in far-right Alternate Data Custodian Header bar.

U.S. JCP Application Alternate Data Custodian (Second) Section Questions

3. Questions in Final (Third) Section of The U.S. DLA Enhancement Request Application Information Page

• DoD Export-controlled technical data is both "controlled technical information" and "covered defense information" as those terms are defined in DFARS clauses 252.204-7008, 252.204-7009, and 252.204-7012. Is your company in full compliance with the terms of these clauses? *

• Does your company have a U.S. National Institute of Standards and Technology (NIST) Special Publication (SP) 800-711 cybersecurity assessment documented on the Supplier Performance Risk System (SPRS) at https://www.sprs.csd.disa.mil/ in accordance with DFARS Case 2019-D041? *

• Is your company's data custodian (i.e. the person responsible for downloading export-controlled data from cFolders and protecting it from unauthorized dissemination) also the individual who signed your company's Joint Certification Program (JCP) certificate (i.e. DD Form 2345) *

• Has your company's data custodian reviewed the training titled, "Proper Handling of DoD Export Controlled Technical Data" and do they understand the company's obligations to protect export controlled data from unauthorized distribution? *

• State your purpose for Unclassified Export Controlled Technical Information access. *

U.S. DLA Enhancement Request Application Final (Third) Section Questions (1 of 2)

- If Yes is clicked, an additional question appears that must be completed:

• If so, name the specific system (select all that apply) DoD

SAM

DLA/DIBBS

Conference Attendee Note: DoD, SAM, and Conference Attendance can be selected together.

• DLA/DIBBS can only be selected individually.

• If DLA/DIBS is selection, an additional question appears that must be completed:

• Are you registered with DIBBS (Defense Logistics Internet Bid Board System)? *

- If No is clicked, continue to the next question.

- If Yes is clicked, an additional question appears that must be completed:

o DIBBS Registration # *

• Do you have a server to store unclassified export controlled technical information? *

- If No is clicked, continue to the next question.

- If Yes is clicked, an additional question appears that must be completed:

o If yes, what is the MAC address? *

• What is the physical address of this computer being used to access unclassified export controlled information? *

• What is the MAC address of the computer being used to access unclassified export controlled technical information? *

• Click the Save button to save your entries for the Applicant Information page so that you can return to this draft

DLA Enhanced Validation Request application at a later time.

• Click the Next button to move to the Attachments page of the Application.

• Click the Submit button if you have completed the Attachments and Sign and Submit pages. If you click Submit and you have not completed everything, you will receive an error message letting you know what needs to be fixed to successfully submit your DLA Enhanced Validation Request Application.

U.S. DLA Enhancement Request Application Final (Third) Section Questions (2 of 2)

4. U.S. DLA Enhanced Validation Request Application Attachments Page

For DLA Enhanced Validation Request Applications, the required Attachments are:

• Proof of Business: (Sec of State) * Provide an attachment

• Introduction To Proper Handling Training Certificate*

U.S. DLA Enhanced Validation Request Attachments Page

To attach a required file, click the Attach File button next to the name of the required document in the Attachments page of the DLA Enhanced Validation Request Application. You will be prompted to find your document via Windows Explorer where you will find and choose your document and click Open.

To attach additional attachments:

• Click in the Click or Drag/Drop to add files box, choose the file via Windows Explorer and click Open.

• DD Form 2345

• Export Control License

• DDTC Registration Letter

• DLA Questionnaire

U.S. DLA Enhanced Validation Request Application Document Type Select Box Pop-up

Once the Document Type is chosen, click the Submit button. Clicking the Cancel button will keep the document

• The red trashcan icon can be clicked for a particular uploaded document to remove it from the Draft DLA Enhanced Validation Request Application.

• The name of the document or the blue down arrow can be clicked to download the uploaded document from the DLA Enhanced Validation Request Application.

Additional Attachments Section of the U.S. JCP Application Attachments Page

Click the Next button to move to the Sign and Submit page of the DLA Enhanced Validation Request Application.

Click the Submit button if you have completed the Attachments and Sign and Submit pages. If you click Submit and you have not completed everything, you will receive an error message letting you know what needs to be fixed to successfully submit your DLA Enhanced Validation Request Application.

5. U.S. DLA Enhanced Validation Request Application Sign and Submit Page

• After acknowledgement check, enter legal name below (First, Middle Initial, Last):

• (b) Authorized Company Representative (As it appears on your DD Form 2345, Block 6) *

• (c ) Company Data Custodian (As it appears on your DD Form 2345, Block 3) *

Click the Save button to save your entries for the Applicant Information page so that you can return to this draft JCP application at a later time.

Click the Previous button to move to the Attachments page of the DLA Enhanced Validation Request Application.

Click the Submit button if you have completed the Applicant Information page, Attachments, and Sign and Submit pages. If you click Submit and you have not completed everything, you will receive an error message letting you know what needs to be fixed to successfully submit your DLA Enhanced Validation Request Application. If you have completed everything, after you click the Submit button, you will receive a message on the bottom of the screen that you have successfully submitted and will be returned to the Dashboard.

U.S. DLA Enhanced Validation Request Application Sign and Submit Page

U.S. Dashboard with Successful Submission message

11.1.2. Canada Organization DLA Enhancement Request Application

1. Questions in First Section of The Canada DLA Enhancement Request Application Information Page - this information is pulled into the Applicant Information page from existing Organization data – nothing to update.

• Legal Business Name

• Physical Address

• Subsidiary (if applicable)

• Company CAGE Code

• Expiration Date (if known)

Canada DLA Enhancement Request Application First Section Questions (always read only)

2. Questions in Data Custodian (Second) Section of The Canada DLA Enhancement Request Application Information Page

• Name of Data Custodian * (First and Last name)

• Telephone Number (Direct Line) * (auto-formatted – just type in phone without dashes).

• Title * (Data Custodian Title)

• Email Address * (Data Custodian’s email address)

• What is the IP address of the computer used by the Primary Data Custodian? * Hover the blue question mark icon for help.

• What is the MAC address of the computer used by the Primary Data Custodian? * Hover the blue question mark icon for help.

• What is the physical address of this computer? *

• Do you have a server to store DoD export-controlled technical information? *

- If No is clicked, continue to the next question.

- If Yes is clicked, an additional question appears that must be completed:

o If yes, what is the MAC address?

• Is the designated Data Custodian (person responsible for receiving and disseminating unclassified technical data) also the company's signatory and authorized company representative on this application? *

Canada DLA Enhancement Request Application Data Custodian (Second) Section Questions

Add Alternate Data Custodian in Canada DLA Enhanced Validation Request Application

• Telephone Number (Alternate, Direct Line) * (auto-formatted – just type in phone without dashes).

• Title (Alternate) * (Data Custodian Title)

• Email Address* (Data Custodian’s email address)

• What is the IP address of the computer used by the Alternate Data Custodian? *

• What is the MAC address of the computer used by the Alternate Data Custodian? *

Note: To close the Alternate Data Custodian section, click the X in far-right Alternate Data Custodian Header bar.

Canada JCP Application Alternate Data Custodian (Second) Section Questions

3. Questions in Final (Third) Section of The Canada DLA Enhancement Request Application Information Page

• DoD Export-controlled technical data is both "controlled technical information" and "covered defense information" as those terms are defined in DFARS clauses 252.204-7008, 252.204-7009, and 252.204-7012. Is your company in full compliance with the terms of these clauses? *

• Does your company have a U.S. National Institute of Standards and Technology (NIST) Special Publication (SP) 800-711 cybersecurity assessment documented on the Supplier Performance Risk System (SPRS) at https://www.sprs.csd.disa.mil/ in accordance with DFARS Case 2019-D041? *

• Is your company's data custodian (i.e. the person responsible for downloading export-controlled data from cFolders and protecting it from unauthorized dissemination) also the individual who signed your company's Joint Certification Program (JCP) certificate (i.e. DD Form 2345) *

• Has your company's data custodian reviewed the training titled, "Proper Handling of DoD Export Controlled Technical Data" and do they understand the company's obligations to protect export controlled data from unauthorized distribution? *

• State your purpose for Unclassified Export Controlled Technical Information access. *

Canada DLA Enhancement Request Application Final (Third) Section Questions (1 of 2) o If No is clicked, continue to the next question.

o If Yes is clicked, an additional question appears that must be completed:

• If so, name the specific system (select all that apply) DoD

SAM

DLA/DIBBS

Conference Attendee

Note: DoD, SAM, and Conference Attendance can be selected together.

• DLA/DIBBS can only be selected individually.

• If DLA/DIBS is selection, an additional question appears that must be completed:

• Are you registered with DIBBS (Defense Logistics Internet Bid Board System)? *

- If No is clicked, continue to the next question.

- If Yes is clicked, an additional question appears that must be completed:

o DIBBS Registration # *

• Do you have a server to store unclassified export controlled technical information? *

- If No is clicked, continue to the next question.

- If Yes is clicked, an additional question appears that must be completed:

o If yes, what is the MAC address? *

• What is the physical address of this computer being used to access unclassified export controlled information? *

• What is the MAC address of the computer being used to access unclassified export controlled technical information? *

• Click the Save button to save your entries for the Applicant Information page so that you can return to this draft

DLA Enhanced Validation Request application at a later time.

• Click the Next button to move to the Attachments page of the Application.

• Click the Submit button if you have completed the Attachments and Sign and Submit pages. If you click Submit and you have not completed everything, you will receive an error message letting you know what needs to be fixed to successfully submit your DLA Enhanced Validation Request Application.

Canada DLA Enhancement Request Application Final (Third) Section Questions (2 of 2)

4. Canada DLA Enhanced Validation Request Application Attachments Page Attachments

For DLA Enhanced Validation Request Applications, the required Attachments are:

• Proof of Business: (CRA Business Number) * Provide an attachment

• CGP Registrants attach CGP Certificate or if not CGP registered Introduction To Proper Handling Training Certificate *

Canada DLA Enhanced Validation Request Application Attachments Page

To attach a required file, click the Attach File button next to the name of the required document in the Attachments page of the DLA Enhanced Validation Request Application. You will be prompted to find your document via Windows Explorer where you will find and choose your document and click Open.

To attach additional attachments:

• Click in the Click or Drag/Drop to add files box, choose the file via Windows Explorer and click Open.

• DD Form 2345

• Export Control License

• DDTC Registration Letter

• DLA Questionnaire

Canada DLA Enhanced Validation Request Application Document Type Select Box Pop-up

Once the Document Type is chosen, click the Submit button. Clicking the Cancel button will keep the document

• The red trashcan icon can be clicked for a particular uploaded document to remove it from the Draft JCP Application.

• The name of the document or the blue down arrow can be clicked to download the uploaded document from the DLA Enhanced Validation Request Application.

Additional Attachments Section of the Canada JCP Application Attachments Page

Click the Next button to move to the Sign and Submit page of the DLA Enhanced Validation Request Application.

Click the Submit button if you have completed the Attachments and Sign and Submit pages. If you click Submit and you have not completed everything, you will receive an error message letting you know what needs to be fixed to successfully submit your DLA Enhanced Validation Request Application.

5. Canada DLA Enhanced Validation Request Application Sign and Submit Page

• After acknowledgement check, enter legal name below (First, Middle Initial, Last):

• (b) Authorized Company Representative (As it appears on your DD Form 2345, Block 6) *

• (c ) Company Data Custodian (As it appears on your DD Form 2345, Block 3) *

Click the Save button to save your entries for the Applicant Information page so that you can…