Attachment I - Evaluation Criteria & Scoring of Replies.pdf

4050 Esplanade Way

Tallahassee, FL 32399-0950

Ron DeSantis, Governor Pedro Allende, Secretary

ATTACHMENT I – EVALUATION CRITERIA AND SCORING OF

REPLIES

INVITATION TO NEGOTIATE

FOR

REAL ESTATE SERVICES

ITN NO. DMS-22/23-007

THE STATE OF FLORIDA

DEPARTMENT OF MANAGEMENT SERVICES

ITN No. DMS-22/23-007 Real Estate Services Page 2 of 5

OVERVIEW

An evaluation team will be established to independently review and evaluate Technical Replies received for this solicitation. Technical Replies should be submitted on a statewide basis and will be evaluated on a statewide basis.

TECHNICAL REPLY (MAXIMUM 100 POINTS)

A Technical Reply will be evaluated utilizing the following sections and may be assessed a maximum points possible as set forth below:

Technical Reply Sections Maximum Points Possible

A. Industry Experience 30

B. Current Contracts 15 C. Approach to Scope of Work 30 D. Project Team 25

Total Available Points for Technical Reply 100

Using the assessment scale below, the evaluators will assign scores of zero (0) to five (5) based on the quality of each section of the Technical Reply.

Assessment of Technical Reply Assessment Criteria Evaluator

Score

Inadequate The response does not address the question or does not demonstrate Respondent has experience and/or ability to perform the required services.

Unsatisfactory The response unsatisfactorily addresses the question or demonstrates Respondent has very limited experience and/or ability to perform the required services.

Poor The response minimally addresses the question or demonstrates Respondent has limited experience and/or ability to perform the required services.

Adequate

The response adequately addresses the question and demonstrates Respondent has sufficient experience and/or ability in performing the required services related to the requirement.

Excellent

The response extensively addresses the question and demonstrates exceptional experience and/or ability to perform the required services. The response indicates Respondent would provide enhanced value to the State.

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Superior

The response exhaustively addresses the question and demonstrates Respondent has extraordinary experience and/or ability to perform the required services related to the requirement. The response indicates Respondent would provide exceptionally enhanced value to the State.

Technical Reply Questions Respondents shall provide a response for each section below regarding, A) Industry Experience, B) Current Contracts, C) Approach to the Scope of Work, and D) Project Team. Each evaluator will independently review each Responsive Respondent’s Technical Reply. Each evaluator will independently award points in accordance with the outlined Evaluation Criteria, below.

A. Industry Experience (0 – 30 Points)

The Respondent shall provide a narrative detailing the company’s experience, including a description of the company and the company’s years of experience and capabilities in providing services consistent with those required in Attachment A – Scope of Work.

Evaluators will consider the following to award points for Industry Experience:

Evaluation Criteria Maximum

Raw Points

Possible

Weight Factor

Maximum Points

Possible

Has the Respondent demonstrated via the Technical Reply that it has sufficient experience to fulfill the requirements of Attachment A – Scope of Work?

5 3 = 15

Has the Respondent demonstrated via the Technical Reply that it has sufficient capabilities to fulfill the requirements of Attachment A – Scope of Work?

5 3 = 15

Total Points Possible for Industry Experience 30

B. Current Contracts (0 – 15 Points)

Provide a summary of Respondent’s largest current contracts (preferably at least three (3) contracts) where the Respondent is providing similar services as a Contractor, subcontractor, or partner, excluding any DMS contracts. The summary should include the following information: contract duration, contract name, contract value, the name of the entity the Respondent is providing services to, a description of the type of real estate services performed by the Respondent, and the volume of services provided by the Respondent. Evaluators will not consider any DMS contracts when assessing the score for Current Contracts.

Evaluators will consider the following to award points for Current Contracts:

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Raw Points

Possible

Weight Factor

Maximum Points

Possible

Does the scope of services provided by the Respondent regarding current contracts demonstrate the company’s ability to provide the services detailed in Attachment A – Scope of Work?

5 1 = 5

Does the duration of the listed contracts demonstrate the ability to provide consistent services over the length of any awarded contract and any renewal?

5 1 = 5

Does the volume of services provided in the listed contracts demonstrate the company is capable of providing all services required in the Scope of Work?

5 1 = 5

Total Points Possible for Current Contracts 15

C. Approach to the Scope of Work (0 – 30 Points)

The Respondent shall provide a narrative describing its approach to accomplishing the services in Section 3 of Attachment A – Scope of Work and meet the goals of the ITN.

Evaluators will consider the following to award points for the Approach to the Scope of Work:

Raw Points

Possible

Weight Factor

Maximum Points

Possible

How well does the Respondent’s Reply demonstrate its approach to the Scope of Work? 5 2 = 10

How well does the Respondent’s Reply demonstrate why its approach is the best solution for the State? 5 2 = 10

How well does the Respondent’s Reply demonstrate its ability to address and meet the goals of the ITN? 5 2 = 10

Total Points Possible for Approach to Scope of Work 30

D. Project Team (0 – 25 Points)

The Respondent shall provide a resume for each main point of contact located in the State of Florida within the Respondent’s company, including the individual(s) who will serve as the Account Manager and Contractor Representative(s) as set forth in Attachment A – Scope of Work Sections 7.1 and 7.2

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Each resume should provide the point of contact’s name, title, licenses and/or certifications (including under Chapter 475, Florida Statutes), years of experience, and years of service with the Respondent. The Respondent shall also provide a narrative of their project team which shall include a list of each team member’s name, a summary of the project teams’ collective years of experience providing services like those listed in the Scope of Work, and a summary of licenses and/or certifications (including under Chapter 475, Florida Statutes) that each project team member holds. Additionally, the Respondent must provide a copy of the necessary licenses and/or certifications held by the Respondent and its team members who are required to comply with Chapter 475, Florida Statutes.

Evaluators will consider the following to award points for the Respondent’s Project Team:

Raw Points

Possible

Weight Factor

Maximum Points

Possible

How well do the resumes of the project team demonstrate Respondent’s company’s ability to provide the services detailed in the Scope of Work?

5 1 = 5

How well does the collective experience of the project team demonstrate Respondent’s company’s ability to provide the services detailed in the Scope of Work?

5 1 = 5

How well has Respondent demonstrated the company’s ability to provide a main point of contact located in the State of Florida to serve as the Account Manager with the ability to work with Eligible Users?

5 1 = 5

Has Respondent demonstrated its company and team members hold the necessary certifications and/or licenses that, at a minimum, meet the requirements in Chapter 475, Florida Statutes?

5 1 = 5

How well has Respondent demonstrated the company’s ability to provide qualified staff located in the State of Florida to serve as the Contractor’s Representative(s) with the ability to work with Eligible Users?

5 1 = 5

Total Points Possible for Project Team 25

Calculation of Total Final Technical Reply Score For each Respondent, the Procurement Officer will calculate each evaluator’s total Technical Reply score by multiplying the maximum raw points awarded by the evaluator with the weight factor to obtain the maximum points possible for each Technical Reply question. The Procurement Officer will then combine the maximum points possible from all Technical Reply questions to determine the evaluator’s total Technical Reply score. The Procurement Officer will combine all evaluators’ total Technical Reply scores per Respondent and divide by the number of evaluators to calculate the Respondent’s total final Technical Reply score. The total final score will be rounded to the nearest hundredth decimal point.