ATTACHMENT FORM F - MINORITY-WOMAN OWNED BUSINESS GOOD FAITH EFFORTS DOCUMENTATION.docx
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- Solicitation number
- IFB-125001
- Issued by
- Portsmouth City, Virginia
About this file
This is a Good Faith Efforts Documentation form (Form F) for Minority-Woman Owned Business (M/WBE) participation required for the City of Virginia's IFB 04-27-SKL (Repost IFB 53-26-SKL) for Grounds Maintenance Services at Fire Stations. Offerors must complete this form to demonstrate good faith efforts in engaging M/WBE subcontractors and suppliers. The form requires offerors to earn a minimum of ninety (90) points from a comprehensive list of good faith effort activities to have their proposals considered responsive. Documentation and certification by an authorized officer under oath are required, with the form to be notarized and dated accordingly.
The good faith efforts scoring matrix includes twelve categories with point values ranging from 10 to 25 points. Key activities include notification of subcontracting opportunities (10 points), contacting M/WBE businesses at least ten days prior to proposal submission (10 points), making project documents available to M/WBE firms (10 points), breaking down work into economically feasible units (15 points), working with M/WBE assistance organizations (10 points), attending or hosting pre-proposal meetings (10 points), providing bonding or insurance assistance (20 points), negotiating in good faith with M/WBE businesses with documented reasons for any rejections (15 points), providing financial assistance for equipment or credit needs (25 points), establishing joint ventures with M/WBEs (20 points), offering quick pay agreements (20 points), and documenting M/WBE participation on contracts within eighteen months prior to bid opening (15 points).
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Text version
FORM F
GOOD FAITH EFFORTS
(Name of Offeror) I have made a good faith effort to comply under the following areas checked. Offeror must earn a minimum of ninety (90) points from the Good Faith Efforts list for their proposal to be considered responsive.
1 – Notification of Subcontracting Opportunities (10 Points) Offeror must provide to the City a list of the areas in which the Offeror sought subcontractors and suppliers.
2 – M/WBE Contact (10 pts) Contacted M/WBE businesses that reasonably could have been expected to submit a quote, for the areas the Offeror intends to subcontract or purchase supplies at least ten (10) days before the proposal date and notified them of the nature and scope of the work to be performed.
3 - Making Project Documents Available (10 pts) Made the construction plans, specifications, and requirements available for review by prospective M/WBE businesses or providing these documents to them at least ten (10) days before the proposals are due.
4 – Breaking Down Work (15 pts) Broken down or combined elements of work on previous contracts into economically feasible units to facilitate M/WBE participation.
5 – Working with M/WBE Assistance Organizations (10 pts) Worked with minority and women trade, community, or contractor organizations that aid in recruitment of minority businesses.
6 – Attend or Host Pre-Proposal Meeting (10 pts) Attended pre-proposal meetings scheduled by the city or conducted pre-proposal meetings for M/WBEs a minimum of ten (10 days prior to the proposal opening.
7 – Bonding or Insurance Assistance (20 pts) Aided in getting required bonding or insurance or provided alternatives to bonding or insurance for subcontractors or subconsultants.
8 – Negotiate in Good Faith (15 pts) Negotiated in good faith with interested M/WBE businesses and did not reject them as unqualified without sound reasons based on their capabilities. Any rejection of a minority business must have written documentation of the cause of disqualification.
9 - Financial Assistance (25 pts) Aided an otherwise qualified M/WBE business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letters of credit, including waiving credit that is ordinarily required. Assisted M/WBE businesses in obtaining the same unit pricing with the Offeror's suppliers in order to help the M/WBE businesses in establishing credit.
10 – Joint Ventures (20 pts) Negotiated joint venture and partnership arrangements with M/WBEs in order to increase opportunities for M/WBE participation when possible.
11 – Quick Pay Agreements (20 pts) Provided quick pay agreements and policies on previous contracts that enabled M/WBE to meet cash-flow demands.
12 – M/WBE Participation Contracts (15 pts) The Offeror must document that during the eighteen (18) month period before Bid Opening, the Offeror paid M/WBEs on contracts.
Date: Name of Authorized Officer:
Signature:
Title: State of , County of
SEAL
Subscribed and sworn to before me this day of 20 My commission expires
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