ATTACHMENT E- The Protection of Personal Information Security and Breach Investigation Procedures and Practice Act -HB5.pdf
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- Solicitation number
- RFP 758 1900000201 6
- Issued by
- Harrison County, Kentucky
About this file
This document is an attachment to a Kentucky state contract opportunity that outlines compliance requirements under the state's Personal Information Security and Breach Investigation Procedures and Practices Act (HB 5, KRS 61.931 et seq.). The attachment establishes security and data protection obligations for vendors receiving personal information from the Commonwealth. Vendors must comply with all requirements applicable to non-affiliated third parties as defined by the Act. Personal Information is defined broadly to include an individual's name combined with sensitive data elements such as account numbers, Social Security numbers, driver's license numbers, passport numbers, or health information covered under HIPAA. The vendor must implement, maintain, and update security and breach investigation procedures that meet or exceed those established by the Commonwealth Office of Technology.
The attachment mandates specific breach notification and response protocols. Vendors must notify the contracting agency, Office of Procurement Services, Commonwealth Office of Technology, and NG-KIH Program Office of any breach within 72 hours of determination or knowledge, subject to limited exceptions. Vendors are required to undertake prompt and reasonable investigations of any security breach and share costs associated with notification, investigation, and mitigation of breaches. The Commonwealth may withhold payment to vendors for any violations of identity theft prevention reporting requirements. Compliance with the security procedures and practices referenced on the Commonwealth Office of Technology website is mandatory, establishing baseline standards for vendor data protection obligations throughout the contract term.
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ATTACHMENT E
Protection of Personal Information Security and Breach Investigation Procedures and Practices Act
Vendors that receive Personal Information as defined by and in accordance with Kentucky’s Personal Information Security and Breach Investigation Procedures and Practices Act, KRS 61.931, et seq., (the “Act”), shall secure and protect the Personal Information by, without limitation, complying with all requirements applicable to non-affiliated third parties set forth in the Act.
“Personal Information” is defined in accordance with KRS 61.931(6) as “an individual’s first name or first initial and last name; personal mark; or unique biometric or genetic print or image, in combination with one (1) or more of the following data elements:
a) An account, credit card number, or debit card number that, in combination with any required security code, access code or password, would permit access to an account;
b) A Social Security number;
c) A taxpayer identification number that incorporates a Social Security number;
d) A driver’s license number, state identification card number or other individual identification number issued by an agency;
e) A passport number or other identification number issued by the United States government; or
f) Individually Identifiable Information as defined in 45 C.F.R. sec. 160.013 (of the Health Insurance Portability and Accountability Act), except for education records covered by the Family Education Rights and Privacy Act, as amended 20 U.S.C. sec 1232g.”
As provided in KRS 61.931(5), a “non-affiliated third party” means “any person or entity that has a contract or agreement with the Commonwealth and receives (accesses, collects or maintains) personal information from the Commonwealth pursuant to the contract or agreement.”
The vendor hereby agrees to cooperate with the Commonwealth in complying with the response, mitigation, correction, investigation, and notification requirements of the Act.
The vendor shall immediately notify as soon as possible, but not to exceed seventy-two (72) hours, the contracting agency, the Office of Procurement Services, the Commonwealth Office of Technology and the NG-KIH Program Office of a determination of or knowledge of a breach, unless the exception set forth in KRS 61.932(2)(b)2 applies and the vendor abides by the requirements set forth in that exception.
The vendor hereby agrees that the Commonwealth may withhold payment(s) owed to the vendor for any violation of the Identity Theft Prevention Reporting Requirements.
The vendor hereby agrees to undertake a prompt and reasonable investigation of any breach as required by KRS 61.933.
Upon conclusion of an investigation of a security breach of Personal Information as required by KRS 61.933, the vendor hereby agrees to an apportionment of the costs of the notification, investigation, and mitigation of the security breach.
In accordance with KRS 61.932(2)(a) the vendor shall implement, maintain, and update security and breach investigation procedures that are appropriate to the nature of the information disclosed, that are at least as stringent as the security and breach investigation procedures and practices established by the Commonwealth Office of Technology:
http://technology.ky.gov/ciso/Pages/InformationSecurityPolicies,StandardsandPr ocedures.aspx http://technology.ky.gov/ciso/Pages/InformationSecurityPolicies%2CStandardsandProcedures.aspx http://technology.ky.gov/ciso/Pages/InformationSecurityPolicies%2CStandardsandProcedures.aspx
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