Attachment E – Seller Rate & Fee Schedule Summary

This is a rate and fee schedule template document associated with the City of Palo Alto's Vehicle & Equipment Auction Services RFP #RFP195205. The schedule establishes the commission structure and service fees that the selected auction service provider(s) will charge the City for disposal of its municipal fleet of approximately 550 vehicles and equipment items. The document outlines multiple fee categories including commissions on motor vehicles, miscellaneous property, and non-running vehicles; transportation and towing charges for running and non-operational units; storage fees for short-term and long-term vehicle holding; ten-point safety inspections; exempt plate processing; battery or electrical service charges; and additional miscellaneous fees. The schedule also includes sections for buyer fees and miscellaneous charges, though specific dollar amounts or percentages are not populated in this template. The proposal submission deadline is Wednesday, October 1, 2025, before 3:00 pm, with the anticipated contract covering a maximum period of three years, allowing the City to select multiple auctioneers based on their specialized expertise in different vehicle categories.

The fee schedule template requires bidding companies to identify whether their proposed charges will be assessed as a percentage, flat rate, or at no charge to the City. This structure allows flexibility for different service models while maintaining transparency in cost allocation across motor vehicle sales, non-operational unit handling, transportation logistics, vehicle inspections, plate processing, and storage services. The template includes signature and authorization attestation requirements, confirming that company representatives have legal capacity to bind their organizations to the proposed terms and conditions outlined in their bid submissions.