Attachment_E_-_Schedule_of_Rates.docx

The document is an Attachment E - Schedule of Rates for a Vehicle & Equipment Auction Services solicitation by the City of Palo Alto, California. The City is seeking proposals for auctioning and remarketing approximately 550 municipal fleet vehicles and equipment, including automobiles, trucks, trailers, construction equipment, and miscellaneous automotive items. The solicitation requires live auctions at a permanent facility within the nine-county Bay Area at least six times annually, with comprehensive services including advertising, online listings, transportation, storage, and record-keeping. The proposal submission deadline is October 1, 2025, with an anticipated contract term of three years, and the City reserves the right to select multiple auctioneers based on their specific expertise.

The rate schedule outlines potential fees and charges for various services, including commission rates for vehicle sales, transportation charges, towing services, storage fees, and inspection costs. While specific commission percentages are not detailed in the attachment, the City's evaluation will consider proposal quality, company experience, cost, financial condition, and performance ability. The auction service provider will generate revenue through commission on gross auction proceeds, with additional listing fees ranging from $75 to $500 depending on equipment type and location. Insurance requirements are stringent, mandating policies from carriers with an AM Best's Key Rating of A-:VII or higher, with minimum coverage limits of $1,000,000 for various liability types. The fleet inventory spans vehicles from model years 1987 to 2024, representing a diverse range of assets from manufacturers like Ford, Chevrolet, Pierce, and International.