Attachment D - Project Specifications.pdf

ATTACHMENT D - PROJECT SPECIFICATIONS

CHESTNUT RIDGE BUILDING ROOF RENOVATIONS

RFB202690000722

WVU Project Name: Chestnut Ridge Building

886 Chestnut Ridge Road

Morgantown, WV 26505

Potential Crane Location

Cooling Tower Roof L

Roof C

Roof # 2 - Replace

Concrete Deck

Substrate

Roof # 4 - Roof area - Recover

Metal Deck substrate

Roof # 1 - Refurbish

Not Cored, Concrete Deck substrate

Roof # 5 – Roof area Replace

Concrete Deck Substrate

Roof # 3 - Roof area - Recover

Metal Deck substrate

00 00 10

TABLE OF CONTENTS

West Virginia University 00 00 10 - 1 Chestnut Ridge Building

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

Division 00 – Procurement and Contracting Requirements

Introductory Information

00 01 10 ........ Table of Contents

WVU Procurement & Contracting Requirements Listed Below

Attachment A

Attachment B

Attachment C

Attachment D Attachment E Attachment F

Bid Form & Pricing Information Specifications and Required Terms and Conditions Project Description Project Specifications Project Drawings Contractor Bid Package Pre-Qualification Checklist

SPECIFICATIONS GROUP

GENERAL REQUIREMENTS SUBGROUP

Division 01 – WVU General Requirements

01 10 00 ........ Summary

01 29 00 ........ Payment Procedures

01 30 00 ........ Administrative Requirements

01 32 00 ........ Construction Progress Documentation

01 40 00 ........ Construction Quality

01 50 00 ........ Temporary Facilities

01 60 00 ........ Product Requirements

01 70 00 ........ Execution and Closeout

01 78 00 ........ Closeout Documentation

01 78 23 ........ Operations & Maintenance Documents

Division 01 – Project General Requirements

01 14 10 ........ Welding Cutting and Grinding

01 22 00 ........ Unit Prices

01 23 00 ........ Alternates

FACILITY CONSTRUCTION SUBGROUP

Division 02 – Existing Conditions

02 05 00 ........ Roof Demolition

02 82 19 ........ Asbestos Abatement of Roofing Material

02 82 19.1 ..... Asbestos Abatement Preliminary Screening Results

00 00 10

TABLE OF CONTENTS

West Virginia University 00 00 10 - 2 Chestnut Ridge Building

Division 03 - 05 – Not Used

Division 06 – Wood, Plastics, and Composites

06 10 53 ........ Miscellaneous Rough Carpentry

Division 07 – Thermal and Moisture Control

07 53 23 ........ EPDM Fully Adhered Roof Membrane

07 62 00 ........ Sheet Metal Flashing and Trim

07 92 00 ........ Joint Sealants

Division 08 – Thermal and Moisture Control

08 60 00 ........ Roof Mounted Skylights

Division 09 through 19 – Not Used

FACILITY SERVICES SUBGROUP

Division 20 – Division 21 - Not Used

Division 22 – Plumbing

22 14 23 ........ Roof Storm Drainage

Division 23 – Division 29 - Not Used

SITE AND INFRASTRUCTURE SUBGROUP

Division 30 – through Division 39 - Not Used

PROCESS EQUIPMENT SUBGROUP

Division 40 – 49 - Not Used

END OF DOCUMENT

SUMMARY

011000 - 1

Division 1 - General Requirements West Virginia University

DIVISION 1 – GENERAL REQUIREMENTS

Section: ................................................ Description

011000 ................................................. Summary

012900 ................................................. Payment Procedures

013000 ................................................. Administrative Requirements

013200 ................................................. Construction Progress Documentation

014000 ................................................. Construction Quality

015000 ................................................. Temporary Facilities

016000 ................................................. Product Requirements

017000 ................................................. Execution and Closeout

017800 ................................................. Closeout Documentation

017823 ................................................. Operations & Maintenance Documents

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.01 PROJECT

A. Project Name:

B. Project Address:

C. Owner's Name: West Virginia University

D. Description:

1.02 DESCRIPTION OF THE WORK

A.

Chestnut Ridge Building Roof Renovations

886 Chestnut Ridge Road, Morgantown, WV 26506

WVU is seeking bids to complete roof replacements and repairs for selected portions of the roof at WVU Chestnut Ridge Building. (CRB). Bidders will be required to complete the pre-qualification checklist provided in the bidding documents.

WVU is seeking a roofing contractor to provide material, installation, and labor for the WVU

Chestnut Ridge Building roof Renovations.

Base Bid

Base Bid will include all work associated with Section # 2 & # 5 per the construction documents and specifications provided as attachments for this bid. All divisions below should be included in the base bid amount total.

Alternates

1. Alternate 1: Remove and Replace existing sheet metal coping on Roof # 2

(approx. 150 L.F.) and Roof # 5 (Approx. 95 L.F.)

2. Alternate 2: Roof Section 3 - Remove EPDM, replace wet insulation and install ½ " HD Cover board, install new EPDM - (approx. 2,550 sq. ft.)

3. Alternate 3: Roof Section 3 - Remove and dispose of Satellite dish, leave support posts.

4. Alternate 4: Roof Section 4 - Remove EPDM , install an 1/2" HD Cover board, install new 060 MIL EPDM , include new perimeter wall coping or gravel stop detail - (approx. 1,540 sq. ft.) Remove and replace 5 existing skylight covers per specifications. Provide non penetrating Fall protection

Guard Rails around the skylight curbs.

011000 - 2

Division 1 - General Requirements West Virginia University

1.03 OWNER OCCUPANCY

A. West Virginia University intends;

B. West Virginia University Police are currently occupying the Building now and WVU intends to occupy the building upon Substantial Completion.

C. Cooperate with West Virginia University to minimize interruption of operations and to facilitate

West Virginia University's normal operations.

D. Cooperate with West Virginia University’s contractors, suppliers, and affiliates working in adjacent areas or within the same work area as this contract.

E. Schedule the Work to accommodate West Virginia University occupancy and use of the facility, inclusive of all adjacent spaces, parking area, fields, event surfaces, seating, and spectator areas.

1.04 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to:

B. Arrange use of site and premises to allow:

1. West Virginia University its vendors, contractors, and affiliates occupancy.

2. Work by Others.

3. Work by West Virginia University maintenance operations.

C. Provide access to and from site as required by law and by West Virginia University:

1. Emergency Building Exits During Construction: Keep all exits open, as required by code, during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

D. Existing building spaces may not be used for storage without coordination and approval by WVU Project

Manager.

E. Deliveries; schedule deliveries to minimize interruption of operations and use of shared driveways and entrances.

F. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the building is unoccupied. After hour or weekend shutdowns/outages shall be included as part of this contract. All outages and shutdowns shall be coordinated with WVU 14-days prior to proposed date of outage. WVU reserves the right to request alternate dates/times pending WVU’s use of the facility and adjacent spaces/systems affected.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 14-days’ notice to West Virginia University and authorities having jurisdiction.

to continue to occupy the adjacent spaces or portions of the existing building during the entire construction period.

The roof areas of the Chestnut Ridge Building are shown in the documents. Parking at the rear of the building can be used, provided contractor coordinates with WVU Facilities. Staging and storage areas will be determined during pre-bid walk through with input from Stakeholders and WVU Facilities.

Restrooms within the facility will not be accessible. Building access is controlled, secure, and locked at all times.

5. Alternate 5: Roof Section 1 - Renovate existing EPDM membrane. Strip in all side and end laps. Re-flash all curbs and penetrations EXCEPT new rail curbs - (approx. 2,500 sq. ft.)

6. Alternate 6: Roof Section 1 - Remove & Replace Perimeter wall coping -

(#1 = approx. 150 L.F.)

011000 - 3

Division 1 - General Requirements West Virginia University

3. Prevent accidental disruption of utility services to other facilities.

1.05 WORK UNDER OTHER CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this contract. Coordinate the work of this contract with work performed under separate contracts.

B. Concurrent Work: West Virginia University may have concurrent contracts in place for work in adjacent or the same work area as this contract. Coordinate work schedules to facilitate efficiency where reasonable.

C. Cooperate with West Virginia University to minimize conflict and to facilitate West Virginia

University's operations.

D. Schedule the Work to accommodate West Virginia University occupancy and the milestones of separate contracts, to the extent reasonable under this contract.

1.06 OWNER-FURNISHED PRODUCTS

A. Owner will furnish products indicated for contractor installation (OFCI):

B. Owner will furnish products indicated for Owner installation (OFOI) or separate contract:

1.07 ACCESS TO SITE

A. Access to the Work area is limited to;

B. Limit use of these areas to the following: deliveries, access to the work area, removal of construction debris and other short-term access needs of this project. Do NOT use this area for parking, storage of materials, or other long-term delays unless coordinated with and authorized by WVU’s Project Manager.

C. WVU’s access to this area shall not be impeded, interrupted, or denied unless prior arrangements with

WVU have been made.

D. Coordinate with WVU a minimum of 3-days prior for ALL large deliveries where traffic delays are expected. Limit these types of deliveries to early morning and after hours. When necessary, provide a flag person with appropriate PPE for traffic control during deliveries of this type.

1.08 WORK RESTRICTIONS

A. Noise Control: Limit unnecessary noise during normal business hours.

None

Access to roof locations will be through the freight elevator located on the ground floor through loading dock area. The elevator is to be protected as required for use with materials. If equipment or material is transported by crane or boom truck, then all parking lots, sidewalks, and landscape will need to be protected. Contractors can use parking lot in the area. Coordination of parking will occur with WVU Facilities. Crane access can be staged in the rear parking lot at discretion of the roofing contractor for best access. If the Parking lot is required for crane access, it is the sole responsibility of the Roofing Contractor to coordinate shutdowns or temporary use with the WVU Facilities for coordination of schedules. Crane lifts should be limited to building off hours or non-occupied building times.

Crane Use Cannot Occur over An Occupied Floor Or Where WVU

Personnel Will Be Working.

None

011000 - 4

Division 1 - General Requirements West Virginia University

B. Work hours may be limited throughout the project construction as a result of events and activities. Notice will be given prior to date of event for any schedule needs.

1. On-site work hours (typical); 7:00 a.m. to 5:00 p.m. unless noted otherwise

2. Utility Shutdowns; early morning prior to 6:00 a.m.

3. After hours and weekend hours shall be coordinated with WVU PM 3-days prior to start

C. Vibration and Odors: Coordinate operations that may result in high levels of vibration, odors, or other disruption prior to commencing work. Notify WVU not less than 3-days in advance of proposed operations.

1.10 SEXUAL HARASSMENT

A. WVU prohibits sexual harassment. The Contractor shall be responsible to inform his workforce, trade contractors’ and subcontractors’ work force, any act of sexual harassment will not be tolerated, and such, acts will be severely dealt with, including removal from the project site without opportunity for return.

1.11 TOBACCO USE/VAPING

A. Currently effective, Tobacco- and Smoke-Free Campus prohibits tobacco use and smoking in any form

— including e-cigarettes and vapor products — on university property. The rule applies to the

Morgantown campus inclusive of all WVU properties. Use of any kind is strictly prohibited. The

Contractor shall be responsible to inform his workforce, trade contractors, and subcontractors’ work force of such policies. Upon multiple infractions the subject will be requested to be removed from the project site without opportunity for return.

1.12 SPECIAL PROJECT REQUIREMENTS

A. Because of the need to be sensitive to our students, the following shall serve as security guidelines for the awarded supplier during the execution of this contract:

1. Supplier shall assign primary key holders (max. 2) to be assigned key cards or keys for access into the work area. This may take as much as 1-week to complete therefore the Vendor should submit the key holders contact information upon execution of the contract or PO.

2. The use of cell phones, cameras, and any other audio or video recording devices for the purpose of recording audio or video (pictures, videos, audio) is strictly prohibited in work areas of the athletic facilities. Vendors are encouraged to enforce strict policies regarding the use of social media for their employees, sub-contractors, material suppliers, etc. while working within or near athletic facilities. WVU reserves the right to request removal of any or all personnel using any of the devices described above for the purpose of recording video, pictures or audio of any type and posting/sharing on social media platforms.

3. Contractors are discouraged from engaging with coaches, staff or student/athletes while working within the facilities. At no time will the specifics of this contract be discussed/shared outside the normal progress meetings without approval by the WVU Project Manager. Any requests from media (TV, radio, etc.) for information regarding the project or the contents of this contract shall be referred to the WVU Project Manager.

4. Work in occupied areas will be limited based on Owner’s use of the facility and shall be coordinated with the Owner prior to starting work in these areas.

B. Due to the high level of finishes, historical value, and specialized nature of the facilities, the following shall serve as guidelines for the awarded supplier during the execution of this contract:

1. All metal cutting, welding, grinding, etc. shall take place outside the facility unless prior authorization is provided by Owner and protection of existing surfaces is provided by Vendor or other contractor and approved by the Owner. Prior coordination is required for all operations of this type.

2. Vendor shall be responsible for any damage of existing surfaces and shall provide repair/replacement at the Owner’s discretion where damage is caused by Vendor, or Vendor’s

011000 - 5

Division 1 - General Requirements West Virginia University subcontractor, material supplier, or any personnel under the control of the Vendor.

3. When necessary, or when requested by the Owner, the supplier shall provide cleanup and removal of all construction debris, tools, equipment, and job boxes to suit the Owner’s use of the facility.

4. Daily cleaning of all work areas is required inclusive of shared spaces, adjacent support areas, pathways, and parking areas.

5. Vendor shall provide removal and disposal of all construction debris, including but not limited to dumpsters, daily pickups, etc.

6. Safety and security of the work areas, contractors’ tools and equipment are the responsibility of

Supplier. Due to the high levels of pedestrian traffic in and around the facility and the use of the facility by student/athletes, the contractor shall maintain a security fence/barrier between work/construction activities and pedestrian pathways. Do not block emergency egress pathways.

1.13 CHESTNUT RIDGE BUILDING ROOF SYSTEMS

A. Base Bid: Roof # 2 & # 5 Roof Areas

1. BASE BID will include all work associated with Section # 2 & # 5 per the construction documents and specifications provided as attachments for this bid. All divisions below and allowances should be included in the base bid amount total.

B. Alternate Bid items:

1. ALTERNATE BASED BID # 1: ADD: Remove and Replace existing sheet metal coping on Roof # 2

(approx. 150 L.F.) and Roof # 5 (Approx. 95 L.F.) Per Specifications.

2. ALTERNATE BASED BID # 2: ADD: Roof Section 3 Remove EPDM, replace wet insulation, and install ½ " HD Cover board, install new EPDM - (approx. 2,550 sq

3. ALTERNATE BASED BID # 3: ADD: Alternate 3 – Roof Section 3 Remove and dispose of Satellite dish, leave support posts. Install new ballasted guard rail system for fall protection use.

4. ALTERNATE BASED BID # 4: ADD: Roof Section 4 Remove EPDM, replace wet insulation and install ½ " HD Cover board, install new EPDM , include new perimeter wall coping or gravel stop detail

- (approx. 1,540 sq. ft.)

5. ALTERNATE BASED BID # 5: ADD: Roof Section 1 – (Active Manufacturer’s Warranty) Renovate existing EPDM membrane. Strip in all side & end laps. Re-flash all curbs and penetrations EXCEPT new rail curbs - (approx. 2,500 sq.

6. ALTERNATE BASED BID # 6: ADD: Roof Section 1 Remove & Replace perimeter wall coping -

(#1 = approx. 150 L.F.)

1.14 SHEET METAL FLASHING SYSTEMS

A. Furnishing, fabrication, and installation of new pre-finished sheet metal coping per contract documents.

B. Furnishing, fabrication, and installation of specified through wall sheet metal scupper and exterior escutcheon face plate

1.15 WARRANTIES:

A. MANUFACTURER: Contractor shall provide Twenty-year (20) NDL Warranty roof with Thirty year (30) detailing.

B. CONTRACTOR: Contractor shall provide a minimum Two (2) year Contractor's Workmanship

Warranty with no exclusions or limitations.

011000 - 6

Division 1 - General Requirements West Virginia University

PART 2 - PRODUCTS - NOT USED

2.1 Product Information

2.1.1 Pending specifications from Manufacturers.

PART 3 - EXECUTION - NOT USED

END OF SECTION 011000

PAYMENT PROCEDURES

012900 - 7

SECTION 012900 - PAYMENT PROCEDURES

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 1 Specification Sections, apply to this Section.

1.02 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process

Applications for Payment.

B. This Section includes the following:

1. Definitions.

2. Schedule of values.

3. Applications for progress payments.

4. Applications for final payment.

C. Related Section include the following:

1. Division 1 Section "Allowances" for procedural requirements governing handling and processing of allowances.

2. Division 1 Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

3. Division 1 Section "Unit Prices" for administrative requirements governing use of unit prices.

4. Division 1 Section "Construction Progress Documentation" for administrative requirements governing preparation and submittal of Contractor's Construction Schedule and Submittals

Schedule.

1.03 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for

Payment.

1.04 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of

Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets.

b. Submittals Schedule.

c. Contractor's Construction Schedule.

B. Submit a printed schedule of values. Contractor's standard form or electronic media printout will be considered.

1. Include Application for Payment and Period “From” and “To”

2. Send to WVU Project Manager

3. Update progress schedule

4. Include proof of stored material, if any, including proof of insurance for warehouse and photos.

C. Submit Schedule of Values in duplicate within 14 days after date of Notice to Proceed (NTP).

Coordinate the preparation of the Schedule of Values with the preparation of the Contractor’s

Construction Schedule submittal.

D. Format and Content: Utilize the Project Specification as guided to establish line items for the

Schedule of Values. Provide at least one line item for each Specification Section. Identify each line item with number and title of the specification Section. Identify site mobilization, warranty, bonds, and insurance.

012900 - 8

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

h. Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of

Applications for Payment and progress reports.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum as indicated on supplier’s contract.

5. Provide a separate line item in the Schedule of Values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If specified, include evidence of insurance or bonded warehousing.

6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Allowances: Provide a separate line item in the Schedule of Values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

8. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place shall be shown as separate line items in the Schedule of Values.

E. Schedule Updating: Revise Contractor’s Construction schedule and schedule of values to list approved Change Orders, along with the next Application for Payment submission when Change

Orders or Construction Change Directives result in a change in the contract sum.

F. Allowances: Show each allowance as a separate line item.

G. Round amounts to nearest whole dollar; the total shall equal the Contract Sum.

1.05 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by University.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Contractor’s Name and Address on Application must match Purchase Order exactly for prompt payment.

012900 - 9

C. Draft “Pencil” Application:

1. On or about the 20th of each month, submit a draft application for payment and review this application with the University Project Manager and Architect at progress meeting or other meeting established for this review.

2. Obtain University's and Architect's agreement concerning percentages of completion and amounts applied for.

D. Following the review and approval of the draft application, on or about the 25th of each month, submit one signed electronic pay application to WVU Project Manager for processing. Include backup documentation as requested by the University to substantiate entitlement to payment.

E. Format and Content: Present required information in typewritten form. Complete every entry on form and execute by a person authorized to sign legal documents on behalf of Contractor. WVU Project

Manager will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction

Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

3. Must include PO #, a “From” and “To” date, and be signed in BLUE ink.

4. Applications are dated “From” the 26th of the previous month “To” the 25th of the current month, with the exception of the first pay application. The first pay application will be dated “From” the date of the Notice to Proceed, “To” the 25th of the first full month after.

5. Entries shall match data on the Schedule of Values and the Contractor's Construction

Schedule. Use updated schedules if revisions were made. Provide dollar value in each column for each line item for portion of work performed.

6. Include change orders executed prior to the last day of the construction period covered by the application. Unit price work will be shown as a change order.

7. Allowances: Show each allowance as a separate line item.

8. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of Work.

F. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. University reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or proceeded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to the

University.

G. Clearly indicate on the Application for Payment those line items which include materials or equipment, purchased, or fabricated and stored, but not yet installed.

1. Differentiate between items stored on-site and items stored off-site.

2. Payment for materials and equipment stored offsite will be made on a case-by-case basis at the discretion of the University, with prior written approval. When any application for payment includes materials or equipment stored offsite, submit certification with application verifying the following:

a. Description of item, location of bonded warehouse in which it is stored, and affidavit of storage.

b. Bill of sale made to the University certifying there will be no additional cost to the

University for transportation and delivery of the item to the site.

c. Certification that item or any part thereof will not be used for any construction other than

012900 - 10 the work of this Contract.

d. Indication of approximate date when item will be incorporated into the work of this project.

e. Submit proof of insurance for materials stored offsite. Materials stored offsite are to be utilized on the project within 2 months from the date of delivery to storage site unless said materials are a part of a single production run of material intended for sequenced installation in successive phases of the project.

f. Photos, inspection visits to the storage sites, or other means of certifying the presence of materials stored offsite are required for approval of payment for materials stored offsite.

g. Amount of payment for materials stored offsite will be limited to the invoice value of the material only, and shall not include overhead, profit, or shipping from offsite storage to the construction site.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Staff names and assignments.

3. Schedule of Values.

4. Contractor's Construction Schedule (preliminary if not final).

5. Products list.

6. Schedule of unit prices.

7. Submittals Schedule (preliminary if not final).

8. Copies of building permits.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the

Work.

10. Report of preconstruction conference.

11. List of Contractor's staff assignments.

12. List of Contractor's principal consultants.

13. Initial progress report.

14. Certificates of insurance and insurance policies.

15. Performance and payment bonds.

16. Data needed to acquire University's insurance.

I. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial

Completion, submit an Application for Payment showing 100 percent completion for portion of the

Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for University occupancy of designated portions of the Work.

3. Administrative actions and submittals that shall proceed or coincide with this application include:

a. Occupancy permits or similar approvals.

b. Warranties (guarantees) and maintenance agreements.

c. Test/adjust/balance records.

d. Maintenance instructions.

e. Start-up performance reports.

f. Final cleaning.

g. Application for reduction of retainage, and consent of surety.

h. Advice on shifting insurance coverage.

i. Final progress photographs.

j. List of incomplete Work, recognized as exceptions to Architect’s Certificate of

Substantial Completion.

k. Change-over information related to University’s occupancy, use, operation, and maintenance.

012900 - 11

1.06 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment: Actions and submittals that must precede or coincide with submittal of the final Application for Payment include but are not limited to the following:

1. All closeout procedures specified in Section 01 77 00 and Section 01 78 00.

2. Completion of all punch-list work.

3. Reconciliation Statement of all allowances

4. Updated final statement, accounting for final changes to the Contract Sum.

5. Settlement of all claims

6. Final, liquidated damages settlement statement

7. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

8. Transmittal of required project construction records to the University.

9. Final, liquidated damages settlement statement

10. Certified property survey.

11. Removal of surplus materials, rubbish, and similar elements.

12. Change of door locks to University’s access.

13. Removal of temporary facilities and services and restoration of existing impacted conditions

14. Release of Contract

1.07 PART 2 - PRODUCTS (NOT USED)

1.08 PART 3 - EXECUTION (NOT

USED) END OF SECTION 012900

ADMINISTRATIVE REQUIREMENTS

013000 - 1

SECTION 013000 - ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Preconstruction meeting.

B. Progress meetings.

C. Progress photographs.

D. Submittals for review, information, and project closeout.

E. Number of copies of submittals.

F. Submittal procedures.

PART 2 - PRODUCTS - NOT USED

PART 3 - EXECUTION

3.01 PRECONSTRUCTION MEETING

A. Preconstruction Conference: Schedule a pre-construction conference before starting construction, at a time convenient to WVU but no later than 7 days prior to the commencement of work. Hold the conference at Project site or another convenient location and include a virtual option for those unable to attend. Conduct the meeting to review responsibilities and personnel assignments.

B. Attendees: Authorized University representatives, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties may attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

C. Agenda: Discuss items of significance that could affect progress, including the following:

1. Tentative construction schedule.

2. Phasing

3. Critical work sequencing and long-lead items.

4. Designation of key personnel and their duties.

5. Procedures for processing field decisions and Change Orders.

6. Procedures for requests for interpretations (RFIs).

7. Procedures for testing and inspecting.

8. Procedures for processing Applications for Payment.

9. Distribution of the Contract Documents.

10. Submittal procedures.

11. Preparation of Record Documents.

12. Use of the premises [and existing building].

13. Work restrictions.

14. University's occupancy requirements.

15. Responsibility for temporary facilities and controls.

16. Construction waste management and recycling.

17. Parking availability.

18. Office, work, and storage areas.

19. Equipment deliveries and priorities.

20. First aid.

21. Security.

22. Progress cleaning.

23. Working hours

013000 - 2

24. Record minutes and distribute copies within two days after meeting to participants, West

Virginia University, participants, and those affected by decisions made.

3.02 PRE-INSTALLATION MEETINGS

A. Conduct a pre-installation conference at Project site before each construction activity that requires coordination with other WVU’s work, separate contractor’s work or where complex coordination is necessary. Where demolition and/or installation of project components interface or connect to WVU owned utilities/systems, the contractor shall coordinate with WVU’s PM to schedule a pre-installation meeting 2-weeks prior to intended start of activity with the group/discipline affected by the work. At this time, the contractor(s) shall coordinate and describe the activities, including review of plans for completion.

B. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect and Construction Manager of scheduled meeting dates.

C. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

1. The Contract Documents.

2. Options

3. Related RFIs.

4. Related Change Orders.

5. Purchases.

6. Deliveries.

7. Submittals.

8. Review of mockups.

9. Possible conflicts.

10. Compatibility problems.

11. Time schedules.

12. Weather limitations.

13. Manufacturer's written recommendations.

14. Warranty requirements.

15. Compatibility of materials.

16. Acceptability of substrates.

17. Temporary facilities and controls.

18. Space and access limitations.

19. Regulations of authorities having jurisdiction.

20. Testing and inspecting requirements.

21. Installation procedures.

22. Coordination with other work.

23. Required performance results.

24. Protection of adjacent work.

25. Protection of construction and personnel

D. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

E. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

F. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date

3.03 PROGRESS MEETINGS

A. Attend meetings throughout progress of the Work at maximum bi-monthly intervals, or otherwise as coordinated with WVU’s PM.

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B. Schedule for progress meetings to be determined in coordination with the supplier and WVU.

C. Supplier shall plan for meetings, prepare agenda with copies for participants, and preside at meetings.

D. Attendees: In addition to WVU representative, Construction Manager, and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

E. Agenda:

1. Review minutes of previous meetings.

2. Review of Work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Maintenance of progress schedule.

7. Corrective measures to regain projected schedules.

8. Planned progress during succeeding work period.

9. Maintenance of quality and work standards.

10. Effect of proposed changes on progress schedule and coordination.

11. Other business relating to Work.

F. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1. Review schedule for next period.

2. Review present and future needs of each entity present, including the following:

3. Interface requirements.

4. Sequence of operations.

5. Status of submittals.

6. Deliveries.

7. Off-site fabrication.

8. Access.

9. Site utilization.

10. Temporary facilities and controls.

11. Work hours.

12. Hazards and risks.

13. Progress cleaning.

14. Quality and work standards.

15. Status of correction of deficient items.

16. Field observations.

17. RFIs.

18. Status of proposal requests.

19. Pending changes.

20. Status of Change Orders.

21. Pending claims and disputes.

22. Documentation of information for payment requests.

G. Roofing Contractor shall record minutes and distribute copies within two days after meeting to participants, with two copies to West Virginia University, participants, and those affected by decisions made.

H. Schedule Updating: Supplier shall revise Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

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3.04 COORDINATION MEETINGS

A. Conduct Project coordination meetings at biweekly intervals as necessary throughout the execution of the contract. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and pre-installation conferences.

B. Attendees: In addition to WVU representative, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

C. Agenda: Review and correct or approve minutes of the previous coordination meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of

Project.

D. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting.

Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to

Combined Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1. Schedule Updating: Revise Combined Contractor's Construction Schedule after each coordination meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with report of each meeting.

E. Review present and future needs of each contractor present, including the following:

1. Interface requirements.

2. Sequence of operations.

3. Status of submittals.

4. Deliveries.

5. Off-site fabrication.

6. Access.

7. Site utilization.

8. Temporary facilities and controls.

9. Work hours.

10. Hazards and risks.

11. Progress cleaning.

12. Quality and work standards.

13. Change Orders.

F. Reporting: Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

3.05 CONSTRUCTION DOCUMENTATION

A. WVU will retain a 3rd party documentation service to provide progress photos throughout construction.

This contractor shall accommodate and provide access as necessary for accurate documentation of the work. Where areas are scheduled to be covered the contractor shall coordinate with 3rd party photographer and WVU to schedule visits, as necessary.

3.06 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

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B. Submit to WVU Project Manager for review for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents.

C. WVU RESERVES FINAL APPROVAL FOR ALL FINISHES FOR SUBJECT PROJECT.

1. Finish Samples shall be submitted to WVU project manager for coordination with stakeholders in advance of ordering materials. WVU requires 1-week review period for all finish samples.

2. Samples will be reviewed only for aesthetics, color, texture, and finish. Conformance with the contract documents, coordination with substrates and with other project materials will be the responsibility of the Design Professional, Construction Manager and/or General Contractor.

3. ALL finishes and samples shall be submitted simultaneously to WVU and Design Professional for review. Samples shall be retained onsite throughout construction and shall be turned over to

WVU at substantial completion.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01 78 00 - CLOSEOUT

SUBMITTALS.

E. WVU shall have final approval of all samples and make final selection of all finishes. ALL finishes and samples shall be submitted simultaneously to WVU and design professional (as required) for review. Samples shall be retained onsite throughout construction and shall be turned over to WVU at substantial completion.

3.07 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for Design Professional's knowledge as contract administrator or for West Virginia University.

No action will be taken.

3.08 SUBMITTALS FOR PROJECT CLOSEOUT

A. When the following are specified in individual sections, submit them at project closeout:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

B. Submit for West Virginia University's benefit during and after project completion.

3.09 NUMBER OF COPIES OF SUBMITTALS

A. Documents for Review: submit through Unifier software.

B. Documents for Information: submit through Unifier software.

C. Documents for Project Closeout: Save one copy of submittal originally reviewed in pdf format.

D. Samples: Submit the number specified in individual specification sections.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

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3.10 SUBMITTAL PROCEDURES

A. Transmit each submittal with cover sheet.

B. Sequentially number the transmittal form. Revise submittals with original number and a sequential alphabetic suffix.

C. Identify Project, Contractor, Subcontractor or supplier, pertinent drawing and detail number, and specification section number, as appropriate on each copy.

D. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of

Products required, field dimensions, adjacent construction Work, and coordination of information is in accordance with the requirements of the Work and Contract Documents.

E. Deliver submittals to WVU / Design Professional at business address.

F. Schedule submittals to expedite the Project, and coordinate submission of related items.

G. For each submittal for review, allow 15 days excluding delivery time to and from the Contractor.

H. Identify variations from Contract Documents and Product or system limitations that may be detrimental to successful performance of the completed Work.

I. Provide space for Contractor and Design Professional review stamps.

J. When revised for resubmission, identify all changes made since previous submission.

K. Distribute copies of reviewed submittals as appropriate. Instruct parties to promptly report any inability to comply with requirements.

L. Submittals not requested will not be recognized or processed.

END OF SECTION 013000

CONSTRUCTION PROGRESS

DOCUMENTATION

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SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 1 Specification Sections, apply to this Section.

1.02 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Submittals.

2. Quality Assurance.

3. Coordination.

4. Submittal Schedule.

5. Contractor’s construction schedule.

6. Start-up construction schedule.

7. CPM schedule.

8. Reports.

9. Special reports.

B. Related Sections include the following:

1. Division 1 Section "Administrative Requirements" for submitting schedules and reports and for submitting and distributing meeting and conference minutes.

2. Division 1 Section "Payment Procedures" for submitting the Schedule of Values.

3. Division 1 Section "Quality Requirements" for submitting a schedule of tests and inspections.

1.03 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: Tasks with no (zero) total float time which determine the critical path and control project completion.

2. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

3. Predecessor Activity: An activity that precedes another activity in the network.

4. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the schedule of values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum, unless otherwise approved by the Architect.

C. Critical Path Method (CPM): A construction scheduling technique using network analysis diagrams to plan and organize construction activities in an orderly manner along the critical path.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event: The starting or ending point of an activity.

F. Float: Time available for a given activity in excess of its estimated duration. It represents the amount of leeway available in scheduling an activity.

1. Float time is not for the exclusive use of benefit of either University or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

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2. Free float: The amount of time an activity can be delayed without adversely affecting the early start of the following activity.

3. Total float: The amount of time an activity can be delayed without adversely affecting overall time for Project completion.

G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

H. Major Area: A story of construction, a separate building, or a similar significant construction element.

I. Milestone: A key or critical point in time for reference or measurement.

J. Network Diagram: A network diagram is a graphic representation showing the relationship of activities and events in the correct sequences required to complete the Project within the Construction

Schedule.

K. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

1.04 SUBMITTALS

A. Qualification Data: For scheduling consultant.

B. Submittal Schedule

1. Submit electronic copies of schedule (single pdf format). Arrange the following information in a tabular format:

a. Scheduled date for first submittal.

b. Specification section number and title.

c. Submittal category (action or informational).

d. Name of subcontractor

e. Description of Work covered.

f. Scheduled date for Architect’s and Construction Manager’s final release or approval

C. Preliminary Construction Schedule

1.…