Attachment D Exhibit 4 - OCI.pdf
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- Solicitation number
- 36C10F26R0045
About this file
This is an Organizational Conflict of Interest certification form that must be completed for each task order by a firm officer.
The form requires the contractor or subcontractor to disclose whether an organizational conflict of interest exists for the specific task order, with space provided to describe any identified conflicts. The firm must acknowledge all contract restrictions and agree to execute additional agreements as directed by the Contracting Officer. The form certifies that four specific safeguard measures are in place: a "fire wall" with personnel advised of restrictions per FAR 9.505-4; electronic safeguards preventing unauthorized document access; physical safeguarding and securing of contract-related documents; and an agreement with offerors to protect their information from unauthorized use or disclosure and restrict its use to the purpose provided. The form requires signature, printed name, date, and title from a firm officer and includes blank fields for contractor name, subcontractor name, contract number, and task order number.
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EXHIBIT 4
ORGANIZATIONAL CONFLICT OF INTEREST
(This form shall be completed for each task order by an officer of the contractor’s (and subcontractor’s) firm)
Contractor: ______________________________ Subcontractor: ___________________________ Contract Number: _________________________ Task Order Number: _______________________ This firm does __________ or does not ___________ have an organizational conflict of interest, as described in the above referenced contract, for task order number.
DESCRIBE THE CONFLICT:
This firm acknowledges all restrictions contained in the contract and agrees to complete additional agreements as deemed necessary by the Contracting Officer.
As required by the contract, the contractor certifies the following measures are in place and procedures will be followed:
• A “fire wall” is in place and contractor personnel have been advised of the restrictions per Federal Acquisition Regulation (FAR) 9.505-4.
• Electronic safeguards are in place to prevent unauthorized access to documents prepared in connection with this task order.
• Documents related to the contract will be safeguarded and secured while in the contractor’s possession.
• Pursuant to the requirements identified under FAR 9.505-4(b) an agreement will be entered into with offerors under which we will agree to protect their information from unauthorized use or disclosure, and refrain from using their information for any purpose other than for which it was furnished.
Signature: __________________________________ Name: _____________________________________ Date: _____________________________________ Title: __________________ (must be an officer of the firm)
| EXHIBIT 1 |
| EXHIBIT 2 |
| EXHIBIT 3 |
| EXHIBIT 4 |
| Exhibit 5 |
| 1. SPECIAL REQUIREMENTS DESCRIPTION |
| a. Task Order Authorization |
| S02 Exhibit 5 VHA Real Property Leasing Guide (Rev 12-18-2018) (003).pdf |
| CHAPTER 1. INTRODUCTION |
| 1.1. Purpose |
| 1.2. Scope |
| 1.3. Applicability |
| 1.4. VA Leasing Authority |
| 1.5. VHA Mission Statement |
| 1.6. About VHA |
| 1.7. Special Situations |
| 1.8. Leasing Program Responsibility Alignment (VAIQ 7714305) |
| 1.9. VHA Center for Leasing Excellence |
| 1.9.1. Mission |
| 1.9.2. Responsibilities |
| 1.9.3. Goals |
| CHAPTER 2. TYPES OF LEASES, AUTHORITY FOR LEASE APPROVAL AND PROCUREMENT, GOVERNING REGULATION FOR FEDERAL REAL PROPERTY LEASE |
| 2.1 Types of Lease |
| 2.1.1 Assignments of Space by General Service Administration (GSA) |
| 2.1.2 VA Direct Leases |
| 2.2 Approval for Lease Procurement |
| 2.2.1 Approvals Pursuant to VA Directive 7815 |
| 2.2.2 Approval from Strategic Capital Investment Program (SCIP) |
| 2.2.3 For Build-To-Suit Leases and Leases of Existing Space below the Prospectus Threshold of $1,000,000 in Annual Unserviced Rent |
| 2.2.4 For Build-to-Suit Leases and Leases at and above the Prospectus Threshold of $1M in Annual Unserviced Rent |
| 2.3 Leases Procured by VHA & Leases Procured by ORP |
| 2.3.1 Leases Procured by VHA |
| 2.3.2 Leases Procured by VA Central Office (VACO) Office of Real Property (ORP) |
2.4 Laws, Statutes, Executive Orders (EO), and Regulations Governing VA Real Property Lease Acquisitions
| CHAPTER 3. LEASE PROCUREMENT PROCESS |
| 3.1. Pre-Acquisition |
| 3.2. Acquisition Planning |
| 3.2.1. Procurement Acquisition Lead Times (PALT) |
| 3.2.2. Receipt of Procurement Request Package from the Requesting Service |
| 3.2.3. Establishing the Acquisition Team |
| 3.2.4. Establishing the Requirements |
| 3.2.5. Priority Consideration for Government-Controlled Space |
| 3.2.6. Applicability of Veterans First Contracting Program (38 U.S.C. §§ 8127-8128). |
| 3.2.7. Creating Competition for VA Direct Lease Procurement |
| 3.2.8. Market Survey |
| 3.2.9. Other than Full and Open Competition (OFOC) |
| 3.2.10. Lease Scoring |
| 3.2.11. Request for Delegation of Authority to GSA through the GSA Real Estate Exchange (GREX) System |
| 3.2.12. Written Acquisition Plan |
| 3.3. Pre-Solicitation |
| 3.3.1. How to Build the Request for Lease Proposal |
| 3.3.2. RLP and Lease Forms |
| 3.3.3. Source Selection Plan (SSP) |
| 3.3.4. Mandatory Review & Approval of RLP Package and Lease File Checklists |
| 3.4. Solicitation |
| 3.4.1. Issuance of RLP Package |
| 3.4.2. Receipt and Handling of Proposals |
| 3.5. Source Selection |
| 3.6. Negotiation |
| 3.7. Proposal Revisions and Review of Final Offers |
| 3.8. Preparation for Award |
| 3.9. Lease Award Process |
| 3.10. Post-Award Debriefing/Protests |
| 3.10.1. Debriefing |
| 3.10.2. Protests Against Award |
| 3.11. Post-Award Notification |
| 3.12. Post-Award Design, Construction, and Acceptance |
| 3.12.1. Meeting to Commence Project |
| 3.12.2. Commencement of Design, Construction, and Acceptance Phase |
| 3.13. Lease Commencement and Closeout |
| 3.13.1. Overview |
| 3.13.2. Lease Activation |
| 3.13.3. Closeout of Existing Lease |
| CHAPTER 4. TYPES OF LEASE ACTIONS |
| 4.1. Simplified Lease Acquisition Procedure (SLAP) |
| 4.2. New or Replacing Leases Over the Simplified Lease Acquisition Threshold |
| 4.3. Succeeding and Superseding Lease |
| 4.4. Extension |
| 4.5. Expansion |
| 4.6. Renewal Options |
| 4.7. Warehouse Lease |
| 4.8. Parking Acquisition |
| 4.9. Hoteling |
| CHAPTER 5. ALTERATION IN LEASED SPACE |
| CHAPTER 6. LEASE ADMINISTRATION: RENT ADJUSTMENT, TAX ADJUSTMENT, NOVATION, SUBORDINATION NON-DISTURBANCE AND ATTORNMENT (SNDA), ESTOPPEL |
| CHAPTER 7. HOLDOVER AND STANDSTILL AGREEMENT |
| CHAPTER 8. LEASE CLOSEOUT |
| CHAPTER 9. SPECIAL TOPICS |
| 9.1 Strategic Capital Investment Program (SCIP) |
| 9.2 Sustainability |
| 9.3 Security |
| 9.4 Fire Protection and Life Safety |
| 9.5 Seismic Safety in Leasing |
| 9.6 National Broker Contract |
| 9.7 Determination of Operation and Capital Lease |
| 9.8 Government Self-Insurance for General Liability |
| 9.9 Obligation of Funds for Lease Actions |
| 9.10 Lease Ratification Process |
| CHAPTER 10. CONTRACT-RELATED SYSTEMS (eCMS, FPDS, GREX) |
| 10.1 Electronic Contract Management System (eCMS) |
| 10.2 Federal Procurement Data System-Next Generation (FPDS). |
| 10.3 GSA Real Estate Exchange (G-REX). |
| CHAPTER 11. FINANCIAL AND ACCOUNTING SYSTEM (FMS and IFCAP) |
| 11.1 Financial Management System (FMS) |
| 11.2 Integrated Funds Distribution, Control Point Activity, Accounting and Procurement (IFCAP) |
| CHAPTER 12. BACKGROUND INVESTIGATIONS |
| CHAPTER 13. LEASE TERMINOLOGY |
| CHAPTER 14. ADDITIONAL ABBREVIATIONS AND ACRONYMS |
| CHAPTER 15. REFERENCES |
| CHAPTER 16. APPENDIX/LIST OF ATTACHMENTS |
| Appendix A-P.pdf |
| GAO Decision B- 415137, Applicability of JWOD Act.pdf |
| Decision |
| S02 QASP Real Estate Acquisition Support Services.pdf |
| 1.0 Purpose |
| 1.1 Performance Management Approach |
| 1.2 Performance Management Strategy |
| 1.2.1 Performance Feedback |
| 2.0 Government Roles and Responsibilities |
| 3.0 Contractor Representatives |
| 4.0 Performance Standards |
| 5.0 Methods of QA Surveillance |
| 6.0 Acceptable Levels of Performance (ALP) |
| 7.0 Incentives |
| 8.0 Documenting Performance |
| 9.0 Frequency of Measurement |
| EVALUATION RATINGS DEFINITIONS |
| PERFORMANCE BASED SERVICE ASSESSMENT |
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