Attachment_D._Commercial_Reference_Form_3yr.pdf

This Commercial Reference Form is an attachment to Invitation to Bid #26-0158 issued by the School Board of Sarasota County, Florida for Safety & Security Systems services, parts, and consumables. Bidders must demonstrate verifiable work experience providing safety and security systems services within the preceding 36 months and submit three commercial references of comparable scope from customers other than the School Board of Sarasota County. The form requires bidders to identify their company name, years of business experience (minimum three years), and detailed information for each reference including the customer company name, service location, dates services were provided, type of service provided, and contact information for a reference person. Electronic bid submissions are due March 10, 2026, at 1:00 p.m. EST through the VendorLink Portal, with recommended awards posted on or about April 14, 2026, and Board action scheduled for April 21, 2026. The contract will be established for an initial one-year term with two optional one-year renewal periods.

The procurement establishes firm percentage discounts off current manufacturer's suggested retail price (MSRP) for security equipment from 72 manufacturers, firm fixed pricing for consumable products with tiered quantity pricing, and hourly labor rates for installation, repair, maintenance, and service across 52 school and department locations. Any contractor bidding on installation, repair, and maintenance of security alarm systems or access control systems must hold a current State of Florida Electrical Contractor license classified as either Class EF (Alarm System Contractor I) or Class EG (Alarm System Contractor II). Bidders must provide hourly rates for both standard working hours (Monday-Friday, 7:00 a.m. to 5:00 p.m.) and non-standard hours, firm fixed annual pricing for bi-annual gate system inspections, and delivery timeframes. All bidders must certify compliance with Jessica Lunsford Act background screening requirements, maintain appropriate insurance coverage, register with E-Verify, and submit an affidavit certifying they are not owned or controlled by foreign countries of concern. The School Board reserves the right to award on an all-or-none basis, by category, or to multiple vendors as deemed in its best interest.