SafetySecSys26-0158BF.xlsx

XLSX spreadsheet 29 KB Posted Feb 3, 2026

Attached to: SAFETY & SECURITY SYSTEMS: SERVICES, PARTS, & CONSUMABLES - BID #26-0158
Solicitation number: 26-0158
Issued by: Sarasota County, Florida

About this file

Written by GovTribe AI · Feb 18, 2026

This is a bid form for the School Board of Sarasota County, Florida, soliciting vendors to establish a firm percentage discount off the current manufacturer's suggested retail price (MSRP) for security systems, services, and parts over a one-year period. The bid encompasses three primary categories: manufacturer products (items 1-72) representing a comprehensive range of security and safety equipment from 70 manufacturers including cameras, DVRs, access control systems, fire alarms, and related infrastructure; consumable products (items 73-74) including ID badge clips with tiered quantity pricing; and service offerings including new installation and repair of security camera systems, security alarm systems, access control systems, and gate systems. Service rates are requested for both standard working hours (Monday-Friday, 7:00 A.M. to 5:00 P.M.) and non-standard hours (before 7:00 A.M., after 5:00 P.M., and weekends). Additionally, bidders must provide firm fixed annual pricing for bi-annual gate system inspections and indicate a delivery timeframe in days following order placement.

Bidding contractors are required to submit manufacturer percentage discounts for each product line, unit prices for consumable items across ten quantity tiers, hourly labor rates for various service categories, and a markup percentage not to exceed 10 percent for incidental parts and materials. Any contractor bidding security alarm system or access control system installation, repair, and maintenance must hold a current Florida Electrical Contractor license (Class EF or EG). The bid form requires bidders to provide samples of consumable products and allows for alternate product submissions with detailed specifications and supporting samples. Consumable supplies such as tape, wire ties, and fasteners are to be included in hourly rates with no separate markup permitted, while incidental parts and materials billed on a cost-plus basis are subject to a maximum 10 percent markup except during declared disasters when no markup is permitted.

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Other files

File	Type	Posted
SafetySecSys26-0158ITB.pdf	PDF	Feb 12, 2026
Attachment_B._SMBE_Certification_Form.pdf	PDF	Feb 2, 2026
This_is_a_place_holder_your_Electrical_Contractor_-_Class_EF_or_Class_EG_License.docx	DOCX document	Feb 2, 2026
Attachment_A._Certification_Page.pdf	PDF	Feb 2, 2026
Attachment_E._Principal_Place_of_Business_Statement.pdf	PDF	Feb 2, 2026
Attachment_H._Label_Page_for_Samples....pdf	PDF	Feb 2, 2026
Attachment_G._Use_of_Companies_owned_or_Controlled_by_a__Foreign_Country_of_Concern_Affidavit_for_Nongovernmental_Entities.pdf	PDF	Feb 2, 2026
Attachment_D._Commercial_Reference_Form_3yr.pdf	PDF	Feb 2, 2026
Attachment_C._Emergency_Hurricane_or_Disaster__EHD.pdf	PDF	Feb 2, 2026
Attachment_F.__Use_of_Coercion_for_Labor_and_Services_Affidavit_for_Nongovernmental_Entities.pdf	PDF	Feb 2, 2026

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BidForm1 Manufacturers

Item	Manufacturer	Percentage Discount Off MSRP
1.	Acti Corporation
a.	All products	%
2.	Alarm Controls Corporation
a.	Exit buttons	%
b.	Other access control devices	%
3.	APC
a.	UPS systems	%
b.	Surge suppressors	%
c.	Power strips	%
d.	KVMs	%
e.	Racks	%
f.	Replacement batteries	%
g.	Balance of product line	%
4.	Aiphone
a.	Intercom products	%
b.	Balance of product line	%
5.	Altronix
a.	All products	%
6.	Avycon
a.	All products	%
7.	Axis
a.	All products	%
8.	Azco
a.	All products	%
9.	Bosch
a.	DVR products	%
b.	Camera products	%
c.	Monitor products	%
d.	Extreme CCTV camera products.	%
e.	Balance of product line	%
10.	Campbell Scientific
a.	Electric field sensor equipment	%
b.	Balance of product line	%
11.	Chatsworth Products Inc.
a.	Rack systems	%
b.	Cabinets and enclosures	%
c.	Cable management products	%
d.	Balance of product line	%
12.	Comnet
a.	Fiber transmission products	%
b.	Balance of product line	%
13.	Computar
a.	Camera lens products	%
b.	Balance of product line	%
14.	CSI/Speco
a.	Camera products	%
b.	DVR products	%
c.	Monitor products	%
d.	Balance of product line	%
15.	Devantis
a.	All products	%
16.	Digital Watchdog
a.	Cameras	%
b.	DVR products	%
c.	Network video recorders	%
d.	Balance of product line	%
17.	Ditek
a.	Surge supression equipment	%
b.	Balance of product line	%
18.	Door King
a.	Gate control products	%
19.	DSC Security
a.	Intrusion products	%
b.	Alarm communication products	%
c.	Central station receiving products	%
d.	Software	%
e.	CCTV products	%
f.	Access control products	%
g.	Balance of product line	%
20.	Elk
a.	Battery product	%
b.	Balance of product line	%
21.	Fargo
a.	Badge printers, printers, and laminators	%
b.	Balance of product line	%
22.	Firelite
a.	All products	%
23.	GRI
a.	Security contacts	%
24.	Garrett Metal Detectors
a.	Walk-through detectors	%
b.	Hand-held detectors	%
c.	Ground search detectors	%
d.	Balance of product line	%
25.	Geutebruck Security, Inc.
a.	NVR, DVR, other recording equipment	%
b.	Cameras	%
c.	Balance of product line	%
26.	Greenlee
a.	All products	%
27.	Hanwha Techwin
a.	All products	%
28.	HES
a.	Strikes	%
b.	Balance of product line	%
29.	HID
a.	Prox products	%
b.	UltraCard® Premium card - CR 80 NoCo	%
c.	Balance of product line	%
30.	Honeywell
a.	BDA (Bi-Directional Amplifier system)	%
b.	Balance of product line	%
31	ICM Corporation
a.	All products	%
32	Ideal
a.	Tools and testers	%
33.	Intellinet
a.	Switches	%
b.	Balance of product line	%
34.	Kantech
a.	All products	%
35.	LAN Power Equipment
a.	All products	%
36.	Lift Master
a.	Gate operators	%
b.	Balance of product line	%
37.	Luxul
a.	All products	%
38.	Manhattan
a.	All products	%
39.	Messoa Technologies
a.	All products	%
40.	Middle Atlantic
a.	Rack products	%
b.	Rack accessories	%
c.	LCD monitor mounting products	%
d.	Balance of product line	%
41.	Moog Video Alarm
a.	All products	%
42.	NAPCO Security Technologies, Inc.
a.	All products	%
43.	Network Video Systems ( N.V.T.)
a.	Transmitter/receiver/transceiver products	%
b.	Balance of product line	%
44.	Nitrotel
a.	All products	%
45.	Open Eye Digital Video Solutions
a.	Recorders	%
b.	Camera products	%
c.	Software	%
d.	Balance of product line	%
46.	Optex
a.	Photo beams and IR products	%
b.	Balance of product line	%
47.	Orion Images
a.	All products	%
48.	Orion Vision
a.	Video displays	%
b.	Monitors	%
c.	Mounting equipment	%
d.	Balance of product line	%
49.	Panasonic
a.	Camera products	%
b.	DVR products	%
c.	Housing and mounting products	%
d.	Balance of product line	%
50.	Pelco
a.	Camera products	%
b.	DVR products	%
c.	Housing and mounting products	%
d.	Monitor products	%
e.	Balance of product line	%
51.	Quest
a.	All products	%
52.	RCI
a.	All products	%
53.	Raptor
a.	All products	%
54.	S2 Security
a.	All products	%
55.	Safety Technology International, Inc. (STI)
a.	All products	%
56.	Schlage (Allegion)
a.	Biometric reader products	%
b.	Electrical lock and hardware	%
c.	Access control equipment	%
d.	Balance of product line	%
57.	Seco-Alarm
a.	All products	%
58.	Securitron
a.	All products	%
59.	Silent Knight
a.	Fire alarm products	%
b.	Digital receiver products	%
c.	Telephone entry system products	%
d.	Balance of product line	%
60.	System Sensor
a.	All products	%
61.	Talk-A-Phone, Co.
a.	All products	%
62.	Triton Sensors
a.	All products	%
63.	Uniview
a.	LCD monitors	%
b.	Balance of product line	%
64.	Veracity
a.	All products	%
65.	Videolarm
a.	Camera products	%
b.	Housing and mounting products	%
c.	Balance of product line	%
66.	Vigitron
a.	All products	%
67.	Viking
a.	All products	%
68.	Vision Database Systems
a.	ID badge/tracking software	%
b.	Handheld tracking system	%
c.	Balance of product line - related equipment and software	%
69.	Vivotek
a.	All products	%
70.	VonDuprin
a.	Biometric reader products	%
b.	Electrical lock and hardware	%
c.	Access control equipment	%
d.	Balance of product line	%
71.	VMP
a.	Monitor products	%
b.	Housing and mounting products	%
c.	Balance of product line	%
72.	Winland Electronics
a.	All products	%

THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

SAFETY && SECURITY SYSTEMS - SERVICES, PARTS, && CONSUMABLES – BID #26-0158

BID FORM

BidForm2 Consumables

	CONSUMABLE PRODUCTS
	73.	ID badge strap clips - 2 3/4" clips, clear plastic.
Please provide a sample of each product bid.	Quantity	Unit (each) Price
	a.		1 - 100	$
	b.		101 - 250	$
	c.		251 - 500	$
	d.		501 - 750	$
	e.		751 - 1,000	$
	f.		1,001 - 2,500	$
	g.		2,501 - 5,000	$
	h.		5,001 - 7,500	$
	i.		7,501 - 10,000	$
	j.		10,001 +	$
	74.	Retractable Fellowes (Item #FEL52054) horizontal ID badge belt clips - (4 1/2" H x 1 3/10" W x 3/10" D) clips, black plastic, WBOX Technologies (ADI) (Item #OE-BHPULL1) black fellow with clear strap or approved alternate. If bidding an alternate, please provide detailed specifications and sample.	Quantity	Unit (each) Price
	Alternate horizonal ID badge belt clip - Brand and Item #:_______________________________________________

Please provide a sample of the alternate product.

a.	1 - 100	$
b.	101 - 250	$
c.	251 - 500	$
d.	501 - 750	$
e.	751 - 1,000	$
f.	1,001 - 2,500	$
g.	2,501 - 5,000	$
h.	5,001 - 7,500	$
i.	7,501 - 10,000	$
j.	10,001 +	$

BID FORM

BidForm3 Service

	The bidder proposes and agrees to provide all labor, materials, supervision, equipment, tools, travel, and fuel, etc., to perform the service required in accordance with the bid documents for the following prices:
	DESCRIPTION	RATE	RATE
	SERVICE/CHARGES (include travel time & consumable supplies in hourly rate)	Hourly rate for standard working hours
(Monday through Friday from 7:00 A.M. to 5:00 P.M.)	Hourly rate for non-standard working hours

(Monday through Friday prior to 7:00 A.M. and after 5:00 P.M., and Saturday and Sunday)

SECURITY CAMERA SYSTEMS
75.	New installation of security camera systems and miscellanous low voltage systems	$	$
76.	Repair of security camera systems and miscellanous low voltage systems	$	$
SECURITY ALARM SYSTEMS
77.	New installation of security alarm systems and access control systems requiring an Electrical Contractor - Class EF and/or EG license by the State of Florida per specifications	$	$
78.	Repair of security alarm systems and access control systems requiring an Electrical Contractor - Class EF and/or EG license by the State of Florida per specifications	$	$
Definition: Incidental Parts - Component of a unit - These are parts required to complete a job that are not listed on percentage requested on bid form for items 1-72. For service, items 1-72 will be provided by SBSC from awarded vendors. Maximum of 10% mark-up on incidental parts is allowed. Consumable Supplies – Sundry supplies used to complete job (tape, wire ties, nuts, bolts, etc.) No mark-up allowed - include in hourly rates.
INCIDENTAL PARTS			PERCENTAGE MARK-UP
79.	Incidental parts to be billed at net cost. Include a percentage allowed for overhead and profit. Indicate this percentage in the space to the right. A MAXIMUM OF 10% MARK-UP WILL BE ALLOWED. No mark-up of sales tax is allowed. A copy of the itemized parts invoice from the supplier must be included with all billings to the SBSC for incidental parts. Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).		__________________ %

Maximum 10% mark-up of parts

	Gate systems are to be inspected and maintained. Provide the annual cost for two inspections per gate system.
	GATE SYSTEMS		ANNUAL COST
	80.	Bi-annual service of gate systems (two service inspections per year)	$
	SERVICE/CHARGES
(include travel time & consumable supplies in hourly rate)		Hourly rate for standard working hours
(Monday through Friday from 7:00 A.M. to 5:00 P.M.)	Hourly rate for non-standard working hours

(Monday through Friday prior to 7:00 A.M. and after 5:00 P.M., and Saturday and Sunday)

	81.	Repair of gate systems	$	$
	SERVICE/CHARGES
(include travel time & consumable supplies in hourly rate)		Hourly rate for standard working hours
(Monday through Friday from 7:00 A.M. to 5:00 P.M.)	Hourly rate for non-standard working hours

(Monday through Friday prior to 7:00 A.M. and after 5:00 P.M., and Saturday and Sunday)

GATE ENTRY COMMUNICATION SYSTEMS
82.	New installation of gate entry communication systems	$	$
83.	Repair of gate entry communication sytems	$	$
PARTS AND MATERIALS FOR GATE SYSTEMS			PERCENTAGE MARK-UP
84.	All parts and materials are to be billed at net cost. Include a percentage allowed for overhead and profit. A MAXIMUM OF 10% MARKUP of parts and materials will be allowed. Indicate this percentage in the space to the right. No mark-up of sales tax allowed. Percentages exceeding 10% will not be considered. A copy of the itemized parts and materials invoice from the Contractor's supplier must be included with all billings to the SBSC for materials.

Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted). __________________ % Maximum 10% mark-up of parts NUMBER OF DAYS FOR DELIVERY AFTER ORDER days

BID FORM

File details come from the government source that posted it. Updated Feb 18, 2026.