Attachment D _Cross Reference Matrix_20240927.docx

Attachment D Cross Reference Matrix Construction Surveillance Technician (CST) Services REQUEST FOR Proposal (RFP)

RFP - 19AQMM24Q0148

COMPLETING THE CROSS-REFERENCE MATRIX FOR PROPOSAL COMPLIANCE

The Offeror shall complete a cross-reference matrix as defined and formatted below. This table is used to demonstrate full compliance with the solicitation and serves as a valuable tool throughout the proposal development process. This matrix is included as part of the Offeror’s proposal and shall be submitted as part of the Technical Volume in the order specified in 4.1 of Attachment B – Instructions to Offerors).

In the first column, list all the requirements as detailed in Attachment B – Instruction to Offerors (dated 09/17/2024). This column should include the main sections and subsections of your proposal, as well as any specific requirements outlined in Attachment B For an example cross matrix, click here. The goal is to create a comprehensive list that covers every element requested in the RFP, allowing you to demonstrate full compliance with all solicitation requirements.

Next, for each requirement listed in the first column, fill in the corresponding cells with the full text of corresponding evaluation criteria from Attachment C – Evaluation and Selection Criteria (dated 09/17/2024). It is essential to include all pertinent details from the solicitation, using the exact wording to ensure compliance. If a requirement applies to more than one proposal section, cross-reference it accordingly.

In the SOW column, include corresponding requirements from the SOW document. If the SOW is not applicable indicate by populating the field with "N/A.”

In the "Proposal Section/Paragraph#" column, populate it with the specific section number and corresponding paragraph number where the information can be found. Additionally, include the section heading in the last column to provide context for the response. For example, an entry might look like this: Section 3.2, Paragraph 4 (Technical Approach - System Architecture).

After populating the matrix, review it to ensure that all proposal sections are accounted for and that each solicitation requirement is addressed in at least one proposal section, leaving no gaps in compliance.

Instructions to Offerors Attachment B Evaluation Criteria Attachment C Statement of Work (SOW) Attachment A Proposal Section & Paragraph# Proposal Heading

This RFP is a total set aside for 8(a) socio-economic concerns. Only proposals submitted by 8(a) concerns will be considered for award.

1. Cover Page – Volume I, I, & III The cover letter shall include the following information:

(a) RFP Number

(b) Company Name, mailing address, and website address

(c) Subcontractor Name(s), If Applicable

(d) Unique Entity Identifier (UEI) in the System for Award Management (SAM.gov)

(f) Date submitted

(g) Provide a one-page executive summary of each volume.

(h) List any exceptions taken to any of the terms and conditions.

(g) Primary Point of Contact, Phone and Email address

(h) Acknowledgement by signing SF 1449 and any amendments

2. PROPOSAL FORMAT – Volume I & II The format of the proposal volumes shall be as follows:

(a) Proposal shall be formatted for 8½ x 11-inch paper

(b) A page is defined as one side of an 8 ½ by 11-inch sheet of paper

(c) Text shall be printed using a Times New Roman or Arial font, size no less than 12-point font

(d) Page margins (exclusive of headers and footers) shall be a minimum of 1 inch top, bottom, and each side. Columns shall not be used as they are difficult to read electronically.

(e) Footnotes, legends, or labels associated with tables or diagrams, and other information that are ancillary to the main text, may be presented in a font size smaller than 12-point font---provided that any such smaller font is fully legible

(f) Cover page, cover letters title pages, divider pages, tables of contents, and resumes are not included in the page limits

(g) Acceptable formats are searchable PDF, Word, and Excel.

Volume Organization The Technical Volume shall be organized according to the following general outline.

(1) Table of Contents

(2) List of Tables and Drawings (as needed)

(3) Glossary (as needed)

(4) Cross Reference Matrix

(5) Factor 1: Compensation and Retention Plan

(6) Factor 2: Management Plan/Corporate Resources

(7) Factor 3: Past Performance

Factor 1: Compensation and Retention Plan

The Offeror shall submit a comprehensive Compensation and Retention Plan including Attachment E - Summary of Employee Benefits” that addresses the following elements:

(1) Competitiveness of Compensation: Provide a detailed explanation of how the proposed compensation package is competitive within the local market and industry standards. Include relevant market data and analysis to support your approach.

(2) Benefits Package: Outline the full range of benefits offered to employees, including but not limited to:

· Health care coverage (medical, dental, vision, prescription drug)

· Insurance (short-term disability, long-term disability, life, accidental death and dismemberment)

· Paid time off (holidays, personal time, vacation)

· Retirement savings plans

· Additional perks and incentives

(3) Retention Strategies: Describe in detail the strategies and programs designed to minimize employee turnover, particularly after completion of on-the-job training. The Offeror shall demonstrate its ability to successfully retain staff after hiring and completion of on-the-job training. Include specific examples of successful retention initiatives from past or current contracts of similar scope and complexity. Include any innovative approaches or best practices you plan to implement.

(4) Talent Development: Explain your approach to attracting and training suitably qualified personnel to meet mission objectives. Include information on recruitment strategies and onboarding processes. Offerors shall provide a comprehensive description for talent, including but not limited to the following elements:

· Sourcing Methods: Detailed description of sourcing methods such as: job boards, social media platforms, etc.

· Targeted Recruitment Campaigns: Strategies for specific skill sets as required in the SOW.

· Recruiting Flow Diagram: A visual representation of the recruitment process with a comprehensive description of each step in the workflow.

· Milestone Schedule: Outline of the recruitment process from: receipt of the task orders, candidate selection, employee hiring, and orientation.

Offerors are encouraged to highlight any innovative approaches or unique methodologies that enhance their recruitment capabilities.

(5) Supporting Data: Provide comprehensive data to substantiate your proposed compensation and retention strategies. This may include industry benchmarks, historical retention rates, employee satisfaction metrics, or other relevant quantitative and qualitative data.

Factor 2: Management Plan/Corporate Resources The Offeror shall submit a clear and comprehensive description of its management approach and corporate resource capabilities to meet the requirements outlined in the SOW. The Offeror's response should demonstrate a clear understanding of the contract requirements and provide a comprehensive strategy for effective management and resource allocation throughout the contract period.

The proposal shall include, but not limited to:

a) Staffing Plan: Provide resumes for all key personnel, detailing: academic credentials, professional experience, including years of experience in similar work, other relevant experience. Include a staffing/organization chart that: identifies key personnel and other organizational members and describes each individual's role and responsibilities.

b) Quality Control Plan: Detailing specific methods and procedures for quality control monitoring and tracking. Explain how required reports/records as defined in Section 3.6 of the SOW will be utilized for addressing problem areas quickly, including but not limited to: procedures for employee removal due to major security violations, performance issues, or unethical conduct as well as timeline for addressing and resolving critical issues.

c) Corporate Resources: Outline available corporate resources that will support contract execution and describe how these resources will be leveraged to ensure successful performance.

Factor 3: Past Performance The Offeror shall demonstrate capability of completing this work as described in the SOW by providing a history of corporate performance with contracts of a size, scope, and complexity similar to this construction surveillance services requirement.

The Offeror shall provide past performance information as follows:

a) Past Performance History: Provide past performance information for all contracts and subcontracts held within the past three (3) years from the RFP issue date for the same or similar work. If the Offeror has no relevant performance history, clearly state this and provide a list of references where key personnel have worked on similar contracts.

b) Recent and Relevant Past Performance:

1. Provide up to three recent and relevant (see definitions below).

· Recent: Contracts with performance within three years prior to the Quote submission deadline.

· Relevant: Contracts similar to this RFP in size, scope, and complexity.

2. Past Performance records to include the following information:

· Contract number

· Period of performance

· Government agency or other party name

· Total contract value

· Name of contact person and email address

· Title of the requirement

· Role (Prime or Subcontractor)

· Discussion of how specific aspects of past performance demonstrate capabilities relevant to the RFP

· Any performance problems encountered and how they were resolved by the contractor

3. Note the references who were given “Attachment F – PP Questionnaire”

Price Information Each Offeror shall submit its fully burdened labor rates in accordance with the Department of Labor Wage Determination Number 2015-4281 Rev-30, dated July 22, 2024, salary hourly rate (see Attachment - 15-4281 Wage Determination_20240722_20240909). The Offeror shall price the Base Year and each Option Year listed in Attachment G – Schedule B Pricing Sheet.

The fully burdened hourly rates shall be inclusive of overhead, G&A, and profit. The Government does not intend on performing a cost analysis on individual elements of the price.

Each Offeror shall complete the Attachment G – Schedule B Pricing Sheet in this solicitation. This table represents the Government’s best estimate for needed services. Using the fully burdened fixed labor rates, the estimated hours provided in the pricing table, and the position descriptions provided in the SOW, the offeror must complete the fields required in the table. Notice that the Government has provided a plug-in amount for the Travel CLIN for the base year and each subsequent option period. This number is for evaluation purposes only. It will most likely change during contract performance. Do not change the plug in amount and be sure to include it in the price volume submission.

Completion of the SF 1449 and any amendments are required.

Include a copy of the Offeror's representations and certifications and completed Verification of Service Contract Labor Standards attachment in this volume.

SBU - CONTRACTING AND ACQUISITIONS

SBU - CONTRACTING AND ACQUISITIONS

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