ATTACHMENT C-PROPOSAL FORM AND PROPOSER CERTIFICATIONS_cln.doc

ATTACHMENT C — PROPOSAL FORM/PROPOSER CERTIFICATIONS

RFP S-10700-00013102 Armored Transport Services

Legal Name of Proposer:

Address:

City, State and Zip:

State of Registration:

Date Registered:

Oregon Business Registry Number (RFP Section 6.3.3):

Entity/Organization Type (e.g. LLC, Inc., sole proprietor, partnership, etc.):

Authorized Representative Name & Title:

Telephone No.

Email:

Federal Tax ID

EVALUATION CRITERIA

Section references below correspond with RFP section 4.11 Evaluation Criteria. Details regarding the criteria can be found in Section 2.2 Definition of Terms, 2.3 Overview and Purpose, 2.4 Scope of Services, 4.12 Point and Score Calculations and Attachment A Sample Price Agreement Exhibit 1 Sample Statement of Services.

4.11.1

PRIVATE SECURITY PROVIDERS ACT AND LICENSURE REQUIREMENTS

Describe the process, policy or procedure that supports the Proposer's ability to remain compliant with any and all Laws applicable to the Services provided under a Price Agreement. Include any process, policy or procedure that is applied to tracking licenses and certifications for managers who oversee personnel and for all private security officers

4.11.2

DEPOSIT PICK UP

Describe how the Proposer coordinates the services to ensure timely pick up of deposits. How does the Proposer ensure that pick ups are completed during the agreed upon times? Does the Proposer notify the Cash Vault Provider when a scheduled pick up time will be delayed or arrive early?

Describe Proposer’s protocols that are applied from arrival at the pick up site to when their personnel leaves with the deposit.

4.11.3

CASH VAULT ACCESS

Explain the process, policy or procedure that the Proposer adheres to that ensures only their authorized personnel have access to the Cash Vault Providers facility. How does Proposer keep Cash Vault Providers informed of personnel authorized to collect deposits on the Proposers behalf?

Does the Proposer have the ability to provide Cash Vault Providers a current list with staff photographs and signatures? Describe the Proposer’s process for maintaining the list including the frequency at which the list is updated and any events or occurrences that would require the list to be updated.

Describe Proposer’s process policy or procedure that applies to deposits that need to be held overnight for next day deposit.

Describe the Proposer’s notification capabilities that inform the Authorized Purchaser that a deposit will be held overnight for next day deposit.

4.11.5

COIN AND CURRENCY EXCHANGE

Describe the Proposer’s process, policy or procedure that is applied when a user requests that Proposer provide next day delivery of cash or currency when the users’ deposits are picked up.

Does the Proposer have the ability to provide seven (7) day a week delivery of coin and currency upon request? Are there cutoff times associated with such requests and if so, what are they?

4.11.6

ARMORED VEHICLE REQUIRED

Describe the cash in transit or Armored vehicles standards applied to Armored vehicles used by Proposer to provide the Services.

4.11.7

PROPOSER PERSONNEL

Describe Proposer’s employment related process, policy or procedure that ensures compliance with Standards for Armored Car and Armed Courier Service providers personnel.

4.11.8

UNIFORMS AND IDENTIFICATION

Describe Proposer’s uniform and photo identification requirements for their security guard personnel. How does Proposer ensure that Cash Vault Provider is able to quickly identify their security guards?

Describe the process, policy or procedure that ensure that Cash Vault Provider’s staff are notified when there are changes in security guard personnel picking up deposits.

4.11.9

ISSUE RESOLUTION

Describe Proposer’s process, policy or procedure applied to address performance issues that arise including late deposits, missed pick ups, data breaches and scheduling problems. Describe Proposer’s communication plan that supports affected party notifications, investigations, resolution strategies and final reporting.

PROPOSER CERTIFICATIONS

Any individual signing below hereby certifies he/she is an authorized representative of Proposer and that:

Proposer understands and accepts the requirements of this RFP. By submitting a Proposal, Proposer agrees to be bound by the Price Agreement terms and conditions in Attachment A and as modified by any Addenda, except for those terms and conditions that Agency has reserved for negotiation, as identified in the RFP.

Proposer acknowledges receipt of any and all Addenda to this RFP.

Proposal is a Firm Offer for 180 days following the Closing.

If awarded a Price Agreement, Proposer agrees to perform the scope of Services and meet the performance standards set forth in the final negotiated scope of Services of the Price Agreement.

I have knowledge regarding Proposer’s payment of taxes and by signing below I hereby certify that, to the best of my knowledge, Proposer is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation, those referenced in ORS 305.380(4), ORS 305.620 and ORS chapters 316, 317 and 318.

Proposer has no undisclosed liquidated and delinquent debt owed to the State of Oregon or any of its agencies, boards, commissions, departments or division.

Proposer does not discriminate in its employment practices with regard to race, color or ethnicity, gender (including actual or perceived gender identity), marital status, creed, age, religious affiliation, disability, sexual orientation, or national origin. When awarding subcontracts, Proposer does not discriminate against any business certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business. If applicable, Proposer has, or will have prior to contract execution, a written policy and practice, that meets the requirements, described in ORS 279A.112, of preventing sexual harassment, sexual assault and discrimination against employees who are members of a protected class. Agency may not enter into a contract with an anticipated contract price of $150,000 or more with a Proposer that does not certify it has such a policy and practice. See https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx for additional information and sample policy template.

Proposer complies with ORS 652.220 and does not unlawfully discriminate against any of Proposer’s employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s membership in a protected class. “Protected class” means a group of persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, veteran status, disability or age. Contractor’s continuing compliance constitutes a material element of this Price Agreement and a failure to comply constitutes a breach that entitles Agency to terminate this Price Agreement for cause.

Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person. Contractor may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person.

Proposer and Proposer’s employees, agents, and subcontractors are not included on:

the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf., or the government wide exclusions lists in the System for Award Management found at: https://sam.gov/SAM/pages/public/exclusionSearch/exclusionsView.jsf Proposer certifies that, to the best of its knowledge, as set forth in ORS Chapter 244, there exists no actual or potential conflict between the business or economic interests of Proposer, its employees, or its agents, on the one hand, and the business or economic interests of the State, on the other hand, arising out of, or relating in any way to, the subject matter of the RFP. If any changes occur with respect to Proposer’s status regarding conflict of interest, Proposer shall promptly notify DAS PS in writing.

Proposer certifies that all contents of its Proposal (including any other forms or documentation, if required under this RFP) and this Proposal Certification Sheet are truthful and accurate and have been prepared independently from all other Proposers, and without collusion, fraud, or other dishonesty.

Proposer understands that any statement or representation it makes in response to this RFP, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information, could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under the Price Agreement being a "false claim" {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

Proposer acknowledges that if Proposer believes any of its Proposal is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), a fully redacted version of its Proposal, clearly identified as the redacted version, and must be submitted with its Proposal. Proposer further acknowledges that by any failure to submit a redacted version of the Proposal identifying the portions claimed to be exempt from disclosure, Proposer has waived any future claim of non-disclosure of that information.

Proposer acknowledges the foregoing certifications, representations, and acknowledgements are in addition to any certifications, representations, and acknowledgments that are required to be made in any Price Agreement (inclusive of the Statement of Services in Attachment A and all other attachments and exhibits thereto) that may be awarded to Proposer and which are required to be made at the time of Price Agreement execution.

Authorized Signature

Date