Attachment_C._Emergency_Hurricane_or_Disaster__EHD.pdf
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- Solicitation number
- 26-0158
- Issued by
- Sarasota County, Florida
About this file
This is an Emergency Hurricane or Disaster (EHD) conditions attachment for the School Board of Sarasota County, Florida's Invitation to Bid #26-0158 for Safety & Security Systems: Services, Parts, & Consumables. The document establishes the terms under which vendors and contractors agree to provide goods and services during public emergencies, hurricanes, disasters, floods, or acts of God. The bid was issued on February 12, 2026, with electronic submissions due by March 10, 2026, at 1:00 p.m. EST through the VendorLink Portal. The contract is structured as a one-year agreement with two optional one-year renewal periods. Questions from bidders must be submitted by February 24, 2026, with recommended awards posted on or about April 14, 2026, and Board action scheduled for April 21, 2026.
Under the EHD conditions, vendors and contractors must agree to prioritize providing goods and services to the School Board of Sarasota County and other government entities over private citizens on a first-priority basis during emergency situations. Vendors must maintain fair and reasonable pricing during emergencies and are required to provide a 24-hour emergency contact telephone number. The document requires vendors to complete the EHD acknowledgment form with emergency contact information including telephone numbers for office, home, beeper/cellular, fax, and email. During declared disaster situations, any bid items with markup must be billed at actual cost without markup, and incidental parts and materials may be billed on a cost-plus basis subject to a maximum 10 percent markup, except during declared disasters when no markup is permitted.
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Signature
Print Name
Title
Name of Bidding Company
It is hereby made a part of this invitation to bid that before, during, and after a public emergency, hurricane, disaster, flood, or acts of God, that the municipal government, through the School Board of Sarasota County, shall require a “first priority” basis for goods and services.
It is vital and imperative that the majority of citizens are protected from any emergency situation which threatens public health and safety, as determined by the School Board of Sarasota
County.
Vendor/Contractor agrees to rent/sell/lease all goods and services to the School Board of
Sarasota County or other government entity as opposed to a private citizen on a first priority basis. The School Board of Sarasota County expects to pay a fair and reasonable price for all products in the event of an emergency, hurricane, or disaster. Vendor/Contractor shall furnish a
“24 hour” phone number in the event of such an emergency.
I hereby understand and agree to the above statement.
Signature
Print Name
Title
Name of Bidding Company
Emergency Contact: _ _ _
Emergency Telephone Number: _ _ _
Home Telephone Number: _ _ _
Beeper or Cellular Phone Number _____________________________________
Office: _ _ Fax: _ _
Email _____________________________________________________________
ATTACHMENT C
CONDITIONS FOR EMERGENCY/HURRICANE OR DISASTER
THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
SAFETY & SECURITY SYSTEMS - SERVICES, PARTS, & CONSUMABLES – BID #26-0158
| Print Name: |
| Title_2: |
| Name of Bidding Company: |
| Emergency Contact: |
| Emergency Telephone Number: |
| Home Telephone Number: |
| Beeper or Cellular Phone Number: |
| Office: |
| Fax_2: |
| Email_2: |
| Print Name_2: |
| Title_3: |
| Name of Bidding Company_2: |
| Signature: |
| Signature_2: |
| Check Box4: Off |
| Check Box5: Off |
File details come from the government source that posted it. Updated .