Attachment A1 - SOW - Replace Nurse Call and Code Blue System - 18 Pages.pdf

Replace Nurse Call and Code Blue System

US Department of Veteran Affairs Fargo

Scope of Work

Work covered by this document includes the project construction, engineering, labor, material and products, equipment warranty, system warranty, training, and services for, and incidental to, the complete installation of new and fully operating Digital Nurse Call/Code Blue

Communication System and associated equipment (here-in-after referred to as the System) provided in approved locations indicated on the contract drawings. These items shall be tested and certified capable of receiving, distributing, interconnecting, and supporting Digital Nurse

Call/Code Blue Communication System signals generated local and remotely as detailed herein.

The construction shall reference the contract documents provided (drawings, specifications, etc.).

The equipment listed in this document shall serve as basis of design. The pictures below are a reference to highlight each major department in relation to nurse call location. The fourth floor does not have any nurse calls except code blue. Refer to the Contracting drawings for specific departments and areas affected. These pictures do not reflect the total location of the nurse call.

During the construction timeline of this project a new addition (Primary Care Addition) will be built to move in the existing Whole Health Department (BLD 1). There will be additional nurse call devices added to this expansion specific to Whole Health. The Primary Care Addition will only include cable tray and conduit as designed. This project shall install the gangs and conduit drops, and the nurse call project will use as much existing cable tray, raceways, conduits as possible. This work will be done ideally right after completion if schedule at the time allows.

Nurse call shall properly integrate into the paging system DWG E122A for paging coordination.

SUMMARY

There is an estimate of 260+ locations that will need to have their nurse call demolished and replaced. The Contractor shall field verify and confirm that there are no discrepancies from existing conditions and the Contracted drawings before starting work. If discrepancies do arise, Contractor shall notify the COR on how to proceed. The VA will determine the replacement or removal of the component.

Areas of construction shall also include but shall not be limited to the nurse stations, storage rooms, patient rooms, clean/dirty utility rooms, breakrooms, hallways, or bathrooms. This includes replacement of all headend equipment, nurse call components, reprogramming and training.

In every room, nurse call terminals shall be placed above the light switch or next to the entry way as means of accessibility and must be standardized in this configuration in every affected department. This is the preference of the nurse staff and biomed technicians. The placement shall be determined at a viewable and reasonable height. Any obstacle such as medicine cabinets, thermostats or other objects shall be moved, or at the minimum relocated and wall patched to match required, at a similarly accessible location in reference to the new nurse call terminal placement. In the patient rooms, the gangs above the bed will relocate to the nurse’s side, patient bedside, for ease of access and will be of proper standard size and equipped with the utilities necessary to plug in the new code blue and bedside nurse call. All unusable nurse call utilities will be removed, and installed with the proper cables (backbone cabling, 120V connections, network etc.) needed for a fully functioning nurse call system.

The new nurse call system shall use existing raceway, conduit, electrical boxes, and cable system if applicable. Additional cable trays, sleeves, or conduit shall be installed or re-routed as needed.

Any demolition or rough-ins of any fire barriers or nurse call locations due to remodeling must be patched/matched, fireproofed, and mended to the original in compliance to NFPA, building codes or standards. All wire, junction boxes, cable and conduit penetrating fire rated walls must be fireproofed by fire retardant sealant/caulking.

The System shall be delivered free of engineering, manufacturing, installation, and functional defects. It shall be designed, engineered, and installed for ease of operation, maintenance, and testing.

The Contractor is responsible for ensuring all current Joint Commission, NFPA, VA, local VA, VA Information Technology, and any other applicable standards are met.

The nurse call system must include any licensing programs or modification required for the system to work and function with any compatible existing equipment such as beds, pagers, routers, switches, computers, TV controls, speakers, patient calls or televisions and not limited to

VA networking and data servers. Work shall also include but shall not be limited to integrating the nurse call system with the existing paging system.

TENTATIVE SCHEDULE/PERIOD OF PERFORMANCE (POP)

Award D

Pre-Construction Conference D+7

NTP D+10

Badging/Background check D+10

Submittal/RFI due D+10

Badging/Background check completion D+10

Mobilization D+95

Construction start D+101

Construction Completion D+470

Project Closeout and end D+485 Table 1 Period of Performance (PoP)

A. Schedule Objectives - The anticipated substantial completion of this project is 475 days after “Notice to Proceed” (NTP).

B. This schedule was adjusted accordingly to holidays and no weekends. Weekend, after hour and holiday is allowed if necessary and will be coordinated with the COR.

VA PRIVACY TRAINING

1) Privacy training is required if the contractor(s) will be working in areas with sensitive Veteran information with an increased risk of inadvertent disclosures. These are areas where only authorized personnel are allowed

(nurse’s stations, PACT team areas, Laboratory, Pharmacy, etc.) and where visitors would typically be escorted and not be allowed to roam around freely (4B, ER, 3M, ICU, CLC, etc.). The contractor(s) must read and sign TMS 20939, VA

Privacy Training for Personnel without Access to VA Computer Systems or

Direct to or the Use of VA Sensitive Information, prior to beginning work in these areas. Training attached.

2) General Security/Privacy Clause – 839.201 - Contract clause for Information and

Information Technology Security: Due to the threat of data breach, compromise or loss of information that resides on either VA-owned or contractor-owned systems, and to comply with Federal laws and regulations, VA has developed an

Information and Information Technology Security clause to be used when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor, subcontractor or a third party in any format (e.g., paper, microfiche, electronic or magnetic portable media).

i. Clause 852.273-75: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

GENERAL REQUIREMENTS

1) Project hours will begin no later than 7:00 AM Central Monday through Friday and end by 5:00 PM Central unless agreed on by Biomed or POC.

i. Hours will differ depending on the project phase

2) Contractor will be required to provide project manager (PM)/superintendent on-site throughout the project. The PM will also be responsible to lead a Fargo VA

Health Care System POC (point of contact) Team designated for the project on all steps preparing for the Digital Nurse Call/Code Blue Communication System installation project. This would be through weekly or bi-weekly meetings.

3) Required Primary Fargo VA Health Care Member POCs

i. Biomed POC

ii. Engineering POC:

iii. Safety & Occupational Health Specialist POC:

iv. Infectious Control POC:

v. Police Services POC:

vi. Contracting Program Specialist POC

vii. Information Technology (IT)

viii. Nursing POC Primary: Secondary:

1. POC will be dependent on phasing, not all Nursing manager will be included (some examples):

a. Imaging POC

b. Logistics’ POC

c. EMS POC:

d. Clinical Informatics POC

e. Pulmonary/Sleep Study POC

f. CLC POC

g. 3 Main POC

4) The PM will also coordinate a one-on-one meeting with the nursing or station manager of each unit affected by the installation of the new system. Review the floor plan drawing, installation plan/phasing, educate the nursing staff, or station manager with the functions of the equipment that is being provided.

i. The PM will create a schedule for each department before conducting work.

5) Meeting minutes

i. The contractor will be required to take detailed notes during all meetings.

ii. The contractor will be required to provide note details after all meetings to all POCs.

iii. The contractor will be required to provide past, current, and future details in the notes.

iv. All detailed meetings notes must be able to support electronic format.

6) The contractor will be required to provide their own outdoor roll-off trash disposal bin.

i. Contraction will be responsible to dispose of all packing and shipping material.

7) Contractor will be required to dispose of outdoor roll-off trash bin at a minimum bi-weekly until project completed. This must be completed bi-weekly even if the bin is not full due to weather related conditions.

i. Waste Reports need to be submitted to the VA monthly for review

8) Priority of installation

i. Wiring and wiring components (d)

ii. Network Equipment (e)

iii. Interior Digital Nurse Call/Code Blue Communication System (f)

iv. Test and configuration (g)

9) Wiring (d)

i. Fiber and fiber components

ii. Green Plenum rated CAT6a and Green CAT6a wall port connections, and components.

iii. Electrical and electrical components

10) Network Equipment: (e)

i. Head-end/server

ii. Router

iii. Switches

iv. Exterior components

11) Digital Nurse Call/Code Blue Communication System: (f)

i. Install test stations.

ii. Install patient stations.

iii. Install dome lights.

iv. Install bath stations.

v. Install Code Blue stations.

vi. Install nurse counsels.

vii. Install Bed assist stations.

viii. Install Staff room terminals.

ix. Install Staff counsels.

x. Install TV remote and magnetic bed breakaway equipment.

12) Test and configuration: (g)

i. Testing will start at the test stations.

13) Training to follow.

14) Installation of equipment will start in the basement to least impact to patient care.

15) Installation of equipment will include the main facility basement level, first floor, second floor, third floor, and fourth floor.

16) No floor is to be installed until the lower level is completely installed to least impact patient care.

17) Installation of higher level can begin when lower level has been completed.

18) All work areas will require an ICRA/PCRA. The risk assessment is available in the Contract documents.

19) Contractor must fill out the ceiling permit in the engineering office before removing ceiling tile for work

20) All work areas will be required to be picked up, with no trash, wiped down, and inspected by facility EMS and Biomed POC at end of day. Coordination needed with EMS to disinfect and patient rooms.

SAFETY REQUIREMENTS

1. The contractor shall be responsible for providing barricades and barrier tape, as required, to control unauthorized entry to the work areas, as well as maintaining a safe working area adjacent to the actual work area.

2. The contractor shall comply with VA and U.S. Occupational Safety & Health

Administration (OSHA) safety and security measures, the lock- out-tag-out program, and special work permits. The contractor is also required to coordinate with the COR to gain access to the specific work areas.

3. All Contractors and Subcontractors performing services for the Government shall comply with all OSHA, State, County and Municipal Safety and Occupational

Health Standards and any other applicable rules and regulations. All Contractors and Subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

4. Any person entering the FARGO VA Health Care System shall adhere to the facility COVID compliance requirements. These requirements may change as necessary. Any person not adhering to the requirements will not be allowed to remain on the VA campus.

5. Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

6. ICRA requirements will vary across the entire facility from category 2 to category

4.

SUBMISSIONS BEFORE START WORK (Refer to Specifications for other submissions)

1) The Contractor shall provide a construction project software/electronic software such as Procore or equal where schedules details, submittals, and RFIs can be viewed 24/7.

2) 27 52 23 1.8.A – Submit nurse call system submittal. Alternative technical submittals may be submitted for additional review of nurse call systems.

3) Submittal Register

4) Activity Hazard Analysis:

a. Submit Superintendent letter/qualification/certification

b. Submit SSHO qualifications/certification

5) Contractor will be required to have PIV badging completed after award to include all subcontractors. If they cannot get a PIV badge, they will sign up at the

Engineering front desk for a paper badge. This badge must be worn all time. If a contractor is found without a badge they will be warned once to wear it. If they continue to forget their badge, they will and can be removed from site.

6) Contractor shall prepare a Schedule of Values (SOV)

7) Contractor shall prepare a detailed schedule (aka milestone chart) using electronic software. The Contractor Project Schedule (CPS) shall indicate detailed activities for the projected life of the project. The CPS shall consist of detailed activities and their restraining relationships. It will also detail manpower usage throughout the project.

8) It is the responsibility of the Contractor to coordinate all work with the other trades for scheduling, rough-in, and finishing all work specified. The Fargo VA

Health Care System will not be liable for any additional costs due to missed dates or poor coordination of the supplying contractor with other trades.

9) Contractor must complete any training related to PHI/HIPAA (see Privacy

Training section).

10) Nurse Call System Submittal (Technical Submittal) 27 52 23 1.8A – 10 days within contract awarding submit technical submittal

1. Contractor encouraged but not required to submit separate technical submittals outlining alternate technical approach.

2. Contractor may supply additional nurse call submittal sets. Or alternate approaches to integration, reporting, device types or system topology.

ii. Nurse Call Submittal example

1. Page 1: Name of supplying contractor and project name.

2. Page 2: In the following order, a listing of: component quantities, equipment manufacturer, model number, and description of each component being supplied. If equipment being supplied is not the specified equipment manufacturer’s model, alongside the submitted model number and description, list the specification paragraph that corresponds to the equivalent specified model.

Failure to provide this information will result in the rejection of submittals.

3. Page 3: Recently dated (within one year from submittal date) support letter from manufacturer stating that the supplying contractor is an Authorized Distributor of the product being supplied.

4. Page 4: Statement that warranty hardware from manufacturer for 5 years or statement of vendor extending manufacturer’s original warranty to 5 years.

5. Page 5: Copy of the installing technician(s) certificate of completion from the manufacturer’s training school for the equipment being proposed.

6. Page 6: Statement by contractor of how and when they will complete In Service Training, including the exact number of hours being provided per system, procedures they will follow, what training aids are provided (manuals, video tapes, etc.) and how contractor will conduct training.

7. Page 7: Statement from contractor of exactly how they will test installed equipment and wiring, including recommendations by manufacturer, prior to commissioning of system. Owner to furnish

AutoCAD floor plans prior to submittal preparation.

8. Page 8: Provide a list of recommended spare parts to maintain all systems specified after the warranty period. Also provide the purchase price and turn around cost associated with each item. List separately the cost of an annual maintenance contract. Show the hourly, purchased labor rates for both regular and emergency service. State any additional charges that may accompany labor charges such as travel charges.

9. Pages 9+: One catalog sheet per product of equipment listed on page 2; in the exact order as listed on page 2. Each catalog sheet shall describe mechanical, electrical and functional equipment specifications. The catalog sheet must also include a photograph of the product. Photocopy duplications of the manufacturer’s original equipment catalog sheets will be allowed as long as they provide adequate clarity of both the printed word and graphics/pictures.

Submittals that are not of adequate clarity or content may be rejected and re-submission may not be allowed.

10. Last Page(s) or Separate: Provide all inter-equipment wiring diagrams and drawings necessary to install the equipment being supplied. These drawings will show all wiring types by wire gauge, conductors and wire manufacturer. These drawings must be updated prior to completion of any work to reflect changes that may have been made during actual installation.

QUALIFICATIONS (Spec Section 27 52 23 Nurse Call and Code Blue System:

1.5)

1) The Contractor/installer, OEM (original equipment manufacturer), shall have had experience with two (3) or more installations of Digital Nurse Call/Code Blue

Communication System of comparable size and interfacing complexity with regards to type and design as specified herein. Each of these installations shall have performed satisfactorily for at least one (1) year after final acceptance by the user.

2) The Contractor shall have a minimum 15 years of experience in electrical/communications.

3) loThe Contractor shall submit certified documentation that they have been an authorized distributor and service organization for the OEM for a minimum of three (3) years. The Contractor shall be authorized by the OEM to pass thru the

OEM’s warranty of the installed equipment to VA. In addition, the OEM and

Contractor shall accept complete responsibility for the design, installation, certification, operation, and physical support for the System. This documentation, along with the System Contractor and OEM certifications must be provided in writing as part of the Contractor’s Technical submittal.

4) Contractor shall provide a minimum 5-year warranty for all products.

5) The Contractor’s Communications Technicians assigned to the System shall be fully trained, qualified, and certified by the OEM on the engineering, installation, operation, and testing of the System. The Contractor shall provide formal written evidence of current OEM certification(s) for the installer(s) as a part of the submittal or to the RE before being allowed to commence work on the System.

6) TVE (Telecommunications Voice Engineer) does not currently exist, any requirements that include coordination with or submissions for approval to TVE.

7) The nurse call vendor must be a sole source being the sole distributor and provider for sales, maintenance, decommissioning, programing, and repair services for nurse call products. As such they are entitled to supply, install and service VA nurse call products with full warranty.

SYSTEM DESCRIPTION

1) Furnish and install a complete and fully functional and operable Digital Nurse Call/Code

Blue Communication System.

2) The Contractor is responsible for interfacing with the current VA hospital network.

3) The Contractor shall continually employ interfacing methods that are approved by the

OEM and VA. At a minimum, an acceptable interfacing method requires not only a physical and mechanical connection, but also a matching of signal, voltage, and processing levels with regard to signal quality and impedance. The interface point must adhere to all standards described herein for the full separation of Critical Care and Life

Safety systems.

4) The System Contractor shall connect the System ensuring that all NFPA and UL Critical

Care and Life Safety Circuit and System separation guidelines are satisfactory. The

System Contractor is not allowed to make any connections to the Telephone System.

5) The nurse call system must be VA serviceable and self-serviced. HTM must have the ability to repair the nurse call in-house. No service contracts.

6) The nurse call system must be a plug and play with no software configuration requirement after service.

7) Plug-in connectors shall be provided to connect all equipment, except coaxial cables.

Coaxial cable distribution points shall not be used and will not be approved.

a. The hardware and software system shall provide the following minimum operational functions:

i. Provide 24/7/365-day, real-time communications.

ii. Each for normal operation(as if there was no AC power failure) in the event of an AC power failure or during input power fluctuations for a minimum of 30 minutes.

iii. Each Staff room stations, and nurse station must be able to provide touch screen capabilities.

iv. Activating and silencing device at activation location and from Nurse station location.

v. Customize staff terminal room and nurse station interface (image 1).

vi. Create and optimize workflows.

vii. Provide real-time Digital Directories changes.

viii. Allow software updates in real-time.

ix. Allow software update across all functional hardware simultaneously.

x. The software must be able to identify and push data independently across hardware sections or section as needed.

xi. Allow software security updates and VA approved virus protection in real-time.

xii. Allow software security updates and VA approved virus protection across all functional hardware simultaneously.

xiii. The software must be able to identify and push security updates and VA approved virus protection independently across hardware sections or section as needed.

xiv. Software must work with VA Active Directory.

xv. Software must be able to provide user permission access levels and user control levels to software changes.

1) System Hardware, Software, and Licensing: Contractor shall be responsible for installation, configuration, and testing on all equipment and all parts of the complete system. Testing software and licensing will include testing, Active Directory (if applicable), User permissions, software updates, virus installation and updates.

Contractor must demonstrate all features work. Contractor/vendor responsible to ensure their equipment and software works on the VA network and provide all needed support

8) System hardware shall consist of a Digital Nurse Call/Code Blue Communication System network approved, VA IT Enterprise Technical Reference Model (TRM), Enterprise Risk

Analysis (ERA), Memorandum of Understanding (MOU), Cerner approved, comprised of touch screen enhanced patent stations, VoIP nurse counsel stations, staff terminals, patient stations, pillow speakers, dome lights, din call cords, code blue stations, auxiliary jack stations, bed management stations and stairwell door modules, , bath emergency pull cord and bath assist stations, magnetic bed cables and breakaway/ magnetic breakaway bed cable connections, magnetic breakaway Din cable, TV/Nurse Call remotes, CAT6a green cable and CAT6a green wall jack connections, shown on drawings. All necessary equipment required to meet the intent of these specifications, whether enumerated within these specifications, shall be supplied, and installed to provide a complete and operating Digital Nurse Call/Code Blue Communication System.

It is not acceptable to utilize the telephone cable system for the control and distribution of

9) Digital Nurse Call/Code Blue Communication System signals and equipment.

a. TRM software approval must meet VA TRM latest approved version.

b. ERA hardware approval must meet annual review.

c. ERA hardware approval must be with-in annual agreement date, must be current.

d. All MOU obligated to the contract must be current.

10) System bandwidth services will be provided by the Fargo VA Health Care System.

a. Contractor will be responsible for verifying if the current bandwidth will meet the needs of software and hardware as a system.

11) The contractor will supply all router interfaces between the current bandwidth provider and the Digital Nurse Call/Code Blue Communication System if applicable.

12) The router, server, and players must meet minimum 10GB bandwidth.

13) All passive distribution equipment shall meet or exceed -80 dB radiation shielding (aka

RFI) shielding specifications and be provided with connectors specified by the OEM.

14) All electrical equipment face plates utilized in the system shall be stainless steel, anodized aluminum, or UL approved cycolac plastic for the areas where provided.

15) Noise filters and surge protectors shall be provided for each equipment interface cabinet, headend cabinet, control console and local and remote amplifier locations to ensure protection from input primary AC power surges and to ensure noise glitches are not induced into low voltage data circuits.

16) Nurse Call must provide IP68 Waterproof certified

HEAD-END EQUIPMENT (Spec Section 27 52 23 Nurse Call and Code Blue

System: 2.4.D.2 Products)

The equipment listed as “brand name or equal” will be the basis of design for this project.

2) Contractor to coordinate with IT and HTM for network tie-in.

3) Telecommunication Closets: Provide all required power supplies, communications hubs, network switches, intelligent controllers, hubs, and other devices necessary to form a complete system.

4) Head-end components (servers) must be rack mounted with sliders in a key overside server enclosed metal server rack.

5) Virtual server or servers will be supplied by the Fargo VA. If approved.

6) Virtual server or servers provided by the VA at a minimum will install and configure

Windows server 2019 OS approved VA baseline.

7) Virtual server or servers provided by the Fargo VA at a minimum will install and configure SQL 2019 approved VA baseline.

8) The nurse call shall utilize a virtual server, or virtual monitor (VM).

9) The nurse call software must be Nutanix compatible to run a VM. This is contractor responsibility to verify.

10) The Contractor will be required to provide all virtual server information and configuration installation for proper install.

11) Contractor will be required to install, configure, and test any approved software beyond the operating system and SQL for full functionality.

12) Servers must have redundant power.

13) System firmware shall be the product of a reputable firmware OEM of record with a proven history of product reliability and sole control over all source code. Manufacturers shall provide, free of charge, product firmware/software and software upgrades for a period of three (3) years from date of acceptance by VA for any product feature enhancements. System configuration programming changes shall not require any exchange of parts and shall be capable of being executed remotely via a modem connection.

14) The Digital Nurse Call/Code Blue Communication System head-end physical (server) shall be in IT/Biomed Server Room BC50.

15) If the Digital Nurse Call/Code Blue Communication System head-end server meets VM requirements, the VM will be place on the Biomed VM Farm Network.

16) The physical hardware system shall utilize microprocessor components for all signaling and programming circuits and functions. Self-contained or on-board system program memory shall be non-volatile and protected from erasure from power outages for a minimum of 12 hours.

17) Any physical server Contractor must provide a backup battery or a UPS for the System at head-end to allow for normal operation(as if there was no AC power failure) in the event of an AC power failure or during input power fluctuations for a minimum of 30 minutes.

18) Contractor will be required to provide a backup battery or a UPS for all network closet clusters for normal operation(as if there was no AC power failure) in the event of an AC power failure or during input power fluctuations for a minimum of 30 minutes.

19) Servers must be running RAID 5.

20) Servers must be running Win 2019 OS or better and meet current VA IT requirements.

21) Server must be running SQL 2019 or better and meet current VA IT requirements.

22) Provide the head end equipment in the IT/Biomed Server Room where the System is installed.

23) Provide the System UPS inside the cabinet adjacent to the head end cabinet that shall maintain a minimum of 30-minute battery back-up to all system components.

24) Server must be running solid state drives.

25) Server must be maximum 1U in size.

26) Server must have 2 CPU’s.

27) Server must have dual hot-plug redundant power supply.

28) Server must have minimum 32 GB RDIMM

29) Server must have minimum 2 TB storage.

30) Server must have 8x DVD-ROM, 2 front USB.

31) Server must have Ready Rails

32) Server must support fiber and Cat connection.

33) Server must support VA security software installs and requirements.

34) Server must configure with two initial drives; C: drive holding Windows installation files.

35) Contractor will provide all server mac addresses to Biomed POC prior to server shipment.

36) Contractor will provide weekly shipping updates of servers to Biomed, Logistics, and

Program Specialist POC’s.

PAGING SYSTEM AND INTERGRATION

1) Contractor will be required to identify each Emergency Communication and Paging

System components.

2) Contractor will be required to identify each Cat6a run from Emergency Communication and Paging System components port to Nurse Consoles, Staff Terminals, Corridor Lights, Domeless Controllers, and room locations.

3) Contractor must integrate Emergency Communication and Paging System components with the new Nurse Call System and current Q-Sys Paging System and its components

4) The Contractor will be required to integrate the Nurse Call System with the following systems and existing (not all listed), with the option to add more system.

a. Vocera

b. Vocia

c. QCS Overhead Paging System

d. CobraNet - Police Services for priority override (interconnection provide, install, and configure)

e. Accutech/Wanderguard - Security systems/detection such as some stairwell doors

EQUIPMENT CABINETS

1) Comply with TIA/EIA-310-D. Lockable, ventilated metal cabinet houses terminal strips, power supplies, amplifiers, system volume control, and other switching and control devices required for conversation channels and control functions.

2) Equipment cabinet must be lockable and must have minimum two (2) keys.

EQUIPMENT SWITCHES (BRAND NAME OR EQUAL TO) if applicable

1) Will comply with VA IT National standards.

2) Switch must support dedicated power supply with battery backup.

3) Battery backup must be provided for switch.

4) Contractor will be required to provide the number of switches to meet the requirements of the project.

5) Contractor will be required to provide all materials for installation.

6) Contractor will be required to provide the number of switches to meet the requirements of each floor.

7) Contractor will be required to install, configure, and test system for full functionality.

8) All switches, nodes, and UPS will be mounted in IT/Biomed in equipment cabinets.

a. All switches will have redundant power. UPS power connections will be provided by ceiling mounted outlets by another project in the future.

9) All switches will be Brand Name or Equal to: Cisco C9300-48UN-1A or Cisco

C9300-24UN-1A IT IP approved switches.

10) All switches will have corresponding patch panel.

11) All patch panels and cables will be label in accordance with local facility standards.

12) Contractor will provide all switch and node mac addresses to Biomed POC prior to switch shipment.

13) Contractor will provide weekly shipping updates of switches to Biomed, Logistics, and

Program Specialist POC’s.

1) Contractor will be required to label all CAT6A cabling in and out of switches to facility standards.

2) Contractor will be required to document details of all CAT6A cabling runs and provide details to Engineering and HTM.

EQUIPMENT RACK

1) The VA marked out with blue tape the location where the head-end cabinet will be located.

2) See picture example:

WARRANTY / GUARANTEE

1) The Contractor shall warrant the installation to be free from defect in material and workmanship for a period 1 years from the date of acceptance of the project by the owner. The Contractor shall agree to remedy covered defects within four (4) hours of notification of major failures or within twenty-four (24) hours of notification for individual station related problems.

2) Contractor shall provide a 5-year warranty for all products and software.

3) Warranty will begin after acceptance of the project completion.

DELIVERY, STORAGE, AND HANDLING

4) Deliver, store, and handle products using means and methods that will prevent damage, deterioration, and loss, including theft.

5) Store products in original containers.

6) Coordinate with the Fargo VA COR and VA Logistics’ Department for product storage.

There may be little or no storage space available on site. Plan to potentially store materials off site.

7) Do not install damaged products. Remove damaged products from the site and replaced with new product at no cost to the VA.

TRAINING

1) A phasing plan shall be required to ensure continuous operation of all healthcare services for this project. Any construction shall be planned to accommodate and respect the hospital staff while phasing will keep downtime at a minimum to ensure optimal operation. Planning and remodeling will be implemented and accounted under this project to phase with the nurse’s workflow. At the same time, nurses will have to be trained to use the new nurse call in the affected rooms while using the old nurse calls.

2) Under the contract the manufacture must provide two onsite 8-hour Biomed Software

Administrative training courses for (7 techs).

3) Of the two Biomed Administrative courses the first course will be held prior to go-live.

The second course will be no earlier than 6 months and no later than 9 months as a refresher course.

4) The Contractor will provide minimum two end-user training courses, first course will begin 1 week (5 working days in a row) onsite training to include all POCs prior to go-live over a minimum 4-hour increments per day.

5) The Contractor will provide the second course no earlier than 6 months and no later than

9 months as a refresher course 1 week (5 working days in a row) onsite training to include all POCs over a minimum 4-hour increment per day.

6) All training schedules must be preapproved by Biomed POC

7) All training shall be onsite.

8) For higher level technical training the Contractor will need to provide to specialized off-site manufacture training classes for two Biomed technicians. The training must include training, flight, and housing cost. The training must be provided no later than 90 days after go-live.

THIRD PARTY COMMISSIONING

1) The Contractor shall provide Commissioning and Commissioning Agent services and deliverables in accordance with the reference document, OCFM Whole Building

Commissioning Process Manual located on the TIL (https://www.cfm.va.gov/til/Cx-

RCx/CxManual.PDF). See “Commissioning Agent Tasks” in each section of the reference document. The Commissioning Agent shall be involved in the construction phase. It is anticipated that the Commissioning Agent will participate in the following:

owner’s requirements updates, commissioning specification reviews (facilitate), construction project meetings, construction observation visits, equipment startup and testing, installation verification, and project commissioning (facilitate in coordination with General Contractor). The commissioning process shall be adapted to the size and complexity of the project. Additionally, the Contractor shall develop the commissioning plan, pre-functional checklists, systems functional performance test checklists, integrated system test checklists, and edited master specification templates to serve as a starting point for the commissioning process on all projects based on the following Systems to be

Commissioned.