Attachment A - SOW 12 pages.pdf

Project # 437-25-103 Fargo VA Healthcare System

Scope of Work

Project Number: 437-25-103 Project Title: PERFORM 3 YEAR ELECTRICAL SYSTEM TESTING AND MAINTENANCE -

A. General Intention

The Contractor shall furnish all labor, materials, and equipment to test electrical equipment on the Fargo VA campus and correct both known and discovered deficiencies in the electrical equipment on the Fargo VA campus as part of 36 month mandated electrical testing.

B. Statement of Work

Description of Work: Work shall include, but shall not be limited to providing all labor, materials, equipment, etc necessary to complete Fargo VA Health Care System project 437-25-103, Perform 3 Year Electrical System Testing and Maintenance - 2025 in accordance with this Scope of Work, NEC, VHA Directive 1028 (Electrical Power Distribution Systems), the contract documents, all applicable federal, state and local codes as well as all NFPA requirements.

The construction work shall account for and ensure that the VA is minimally impacted in terms of services provided to our customers, as well as any coordination with other contractors on site.

Offerors will verify field conditions in a pre-bid site walk.

Off-hours shift work (i.e. shifts between 5 PM – 10PM or 5 AM – 8 AM) shall be preferred and required whenever possible to minimize disruptions to hospital services.

All electrical shutdowns shall have 3-week notification and approval prior to date of shutdown to allow for notification of affected staff. No live electrical work shall be performed without express written acceptance of risk by facility director per instance of live electrical work.

Total testing schedule is expected to take a month (4 weeks), though an expectation shall be made that the schedule shall be flexible in favor of patient needs – a 6-to-8-week schedule is considered as more likely. Reference Appendix A – Example Schedule for more information.

Lock Out Tag Out (LOTO) procedures shall be required for all utility testing, and some tests may require confined/enclosed space work conditions and training.

Arc Flash and Electrical Safety shall be required per NEC and NFPA 70E for all work around electrical equipment.

All electrical testing shall be performed by a certified electrician. Modification of test procedures shall not be permitted unless authorized via notification and approval via express written acceptance of risk by facility director prior to date of performance of modified test.

All electrical test equipment shall meet testing requirements per Joint Commission testing regulations and authority.

See project specifications and sample work schedule for additional information, noted below.

Work shall include, but shall not be limited to, providing all required electrical distribution system testing and maintenance on the emergency generators, transformers, switchgear, transfer switches, circuit breakers, motor control centers, and all other items noted in the contract documents. Equipment tested shall be labeled with adhesive backed labels indicating if the equipment passed or failed (different color labels shall be used, for example: green = passed, red = failed) the test, the testing companies name and contact information and the date the equipment was tested. Reports shall be provided to the VA as indicated in the contract documents at the conclusion of the testing, infra-red scanning shall be performed as noted in the contract documents, all required cleaning work shall be performed, and all required maintenance work shall be performed.

Infection control PCRA (Pre-Construction Risk Assessment), ICRA Level II (Infection Control Risk Assessment) and ILSM (Interim Life Safety Measures) procedures shall be always followed.

The reference table at the end of this document shall be used as a guide for both reference of key devices to tests and an example of minimum documentation of work progress, with discussions between the Fargo VA and the contractor whenever progress is documented for clarification.

Items populated in the table are representative minimums of progress expected, though represent neither the full breadth nor depth of work to be performed: this list shall be maintained throughout project period of performance, and shall include notation of location of the device, device label and identification information, tests performed, results of tests, deficiencies found and required actions to correct deficiencies.

A completed progress document shall be provided to the VA prior to work being considered concluded.

C. Period of Performance

Coordinate work times with the COR. Submit daily logs to COR for progress tracking, see attachment for sample daily log reporting.

Below represents an approximate schedule for the Period of Performance.

Duration of Work: 155 days for submittals, badging, and long lead items, 120 days for testing, 480 days for repairs

D. Specifications

Division 01 – General Requirements 01 00 00 – General Requirements 01 33 23 – Shop Drawings, Product Data, and Samples 01 35 26 – Safety Requirements 01 42 19 – Reference Standards 01 45 29 – Testing Laboratory Services 01 57 19 – Temporary Environmental Controls 01 58 16 – Temporary Interior Signage 01 74 19 – Construction Waste Management 01 91 00 – General Commissioning Requirements

Division 03 – Concrete 03 30 00 – Cast-in-Place Concrete

Division 26 – Electrical 26 05 11 – Requirements for Electrical Installations 26 05 13 – Medium-Voltage Cables 26 05 19 – Low-Voltage Electrical Power Conductors and Cables 26 05 26 – Grounding and Bonding for Electrical Systems 26 05 33 – Raceway and Boxes for Electrical Systems 26 05 41 – Underground Electrical Construction 26 05 73 – Overcurrent Protective Device Coordination Study 26 08 00 – Commissioning of Electrical Systems 26 09 23 – Lighting Controls

Item Day Contract Award D Pre-construction Conference D+10 Notice to Proceed

• Badging/Background Check Start

• Submittals Due

• Long-Lead Items (e.g. Transformers)

• Badging/Background Check Completion

D+15 D+30 D+45 D+80

D+155 Construction Start (Testing) D+155 Testing Completion D+275 Repair Start D+275 Construction Completion D+755

26 12 19 – Pad-Mounted, Liquid-Filled, Medium-Voltage Transformers 26 13 13 – Medium-Voltage Circuit Breaker Switchgear 26 13 16 – Medium-Voltage Fusible Interrupter Switches 26 22 00 – Low-Voltage Transformers 26 23 13 – Generator Paralleling Controls 26 24 13 – Distribution Switchboards 26 24 16 – Panelboards 26 24 19 – Motor Control Centers 26 25 11 – Busways 26 27 26 – Wiring Devices 26 29 11 – Motor Controllers 26 29 21 – Enclosed Switches and Circuit Breakers 26 32 13 – Engine Generators 26 36 23 – Automatic Transfer Switches

Division 31 – Earthwork 31 20 00 – Earthwork Division 32 – Exterior Improvements 32 05 23 – Cement and Concrete for Exterior Improvements 32 31 13 – Chain Link Fences and Gates

E. Drawings

437-25-103 Preliminary Drawings X 0.0 Cover Page A 0.1 Terminology A 0.3 Life Safety Plans E 0.0 Electrical Terminology E 0.1 Electrical Symbology E 2.20 Basement Power and Data Plan E 2.21 First Floor Power and Data Plan E 2.22 Second Floor Power and Data Plan E 2.23 Third Floor Power and Data Plan E 2.24 Fourth Floor Power and Data Plan E 2.25 Fifth Floor Power and Data Plan E 2.27 T1-E and T1-W Transformer Plan E 2.28 T1-C Transformer Plan E 2.29 T56-1 Transformer Plan E 2.40 Bldg 40 Site Plan E 5.00A Site Medium Voltage One-Line Plan A E 5.00B Site Medium Voltage One-Line Plan B E 5.00C Site Medium Voltage One-Line Plan C E 5.01A Bldg 01 One-Line Plan A E 5.01B Bldg 01 One-Line Plan B E 5.09A Bldg 09 One-Line Plan A E 5.09B Bldg 09 One-Line Plan B E 5.09C Bldg 09 One-Line Plan C

E 5.09D Bldg 09 One-Line Plan D E 5.10 Bldg 10 One-Line Plan E 5.11 Bldg 11-12-13-30-51-52-54 One-Line Plan E 5.40 Bldg 40 One-Line Plan E 5.46A Bldg 46 One-Line Plan A E 5.46B Bldg 46 One-Line Plan B E 5.56 Bldg 56 One-Line Plan E 7.0 Electrical Details

F. Submittals

a. Daily Logs

b. Submittals for all associated scope of work

i. Product Data

ii. Product Samples (e.g. cables, fuses, breakers)

iii. As-built drawings (e.g. one-line diagrams, locations, and labels for equipment)

iv. Certification Report(s)

v. Testing Reports (including deficiencies)

vi. Progress Documentation (see example below)

vii. Warranties of installation and equipment

viii. Operation and Maintenance Manuals

G. Project Completion

The contract shall not be closed by the Contracting Officer until after the station’s go-live date if additional equipment or needs are identified through coordination with the COR.

If additional equipment or needs are identified, a modification shall be negotiated for the additional work.

H. Attachments

Attachment A: Example Testing Schedule

The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for this project. Contractor shall refer to drawings and specifications for comprehensive construction requirements.

BLDG Device Type Tests Date Deficiency Results Requirement

Transformer 01 Feeder 1

East

XFMR

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2019

Possible oil leak; serious rust issues transformer is not anchored;

Aluminum windings – copper winding replacement needed

Failed Replace

XFMR

Transformer 02 Feeder 2

West

XFMR

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2019

Serious rust issues transformer is not anchored;

Aluminum windings – copper winding replacement needed

Failed Replace

XFMR

1 Transformer

01 C SPS XFMR N/A N/A

SPS

Transformer needed for upgrade

N/A Add

1 Panel 12E6

- 2 PANEL

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2022

Nutrition & Food Service

Need Replacement

Failed Replace

1 Panel 12E6

-1 PANEL

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2022

Nutrition & Food Service

Need Replacement

Failed Replace

1 Panel

EB12E1 PANEL

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2022

Nutrition & Food Service

Need Replacement

Failed Replace

NORMAL

SWBD 1

SHOPS

MAIN

BREAKER

Long Time Trip Test, Short Time Trip Test, Instantaneous Trip Test

6/2022 Short Time Trip used lower settings Passed Monitor

1 Normal Feeder 1 BREAKER

Long Time Trip Test, Short Time Trip Test, Instantaneous Trip Test

6/2022

Short Time Trip and

Instantaneous Trip used lower settings

Passed Monitor

1 Normal Feeder 2 BREAKER

Long Time Trip Test, Short Time Trip Test, Instantaneous Trip Test

6/2022

Short Time Trip and

Instantaneous Trip used lower settings

Passed Monitor

1 PB-EB11E1 PANELBOARD

Arc Flash Device

Evaluation Study

10/2022 154% Isc Rating Failed Replace

Transformer 09 Feeder 1

East

XFMR

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2022

Aluminum windings – copper winding replacement needed

Failed Replace

Transformer 09 Feeder 2

West

XFMR

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2022

Aluminum windings – copper winding replacement needed

Failed Replace

9 Transformer

09 XRAY XFMR

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2022

Aluminum windings – copper winding replacement needed

9 Normal

SWBD TIE BREAKER

Long Time Trip Test, Short Time Trip Test, Instantaneous Trip Test

6/2022

Long Time Trip, Short

Time Trip, and Instantaneous

Trip Tests used lower settings

Passed Monitor

9 MTS-3

MANUAL

TRANSFER

SWITCH

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2022

A-Phase Normal Power

Fuse Resistance 10% Higher than Emergency Power Fuse Resistance

Marginal Monitor

9 Emergency

EB1 ATS BREAKER

Long Time Trip Test, Short Time Trip Test, Instantaneous Trip Test

6/2022 Short Time

Trip Test used lower settings

Passed Monitor

9 Emergency

EB2 ATS BREAKER

Long Time Trip Test, Short Time Trip Test, Instantaneous Trip Test

6/2022 Short Time

Trip Test used lower settings

Passed Monitor

9 Normal EB1

ATS BREAKER

Long Time Trip Test, Short Time Trip Test, Instantaneous Trip Test

6/2022 Short Time

Trip Test used lower settings

Passed Monitor

9 Normal EB2

ATS BREAKER

Long Time Trip Test, Short Time Trip Test, Instantaneous Trip Test

6/2022 Short Time

Trip Test used lower settings

Passed Monitor

9 PB-E2 BUS

Arc Flash Conductor Markings

10/2022 134% Isc Rating Failed Replace

9 PB-EB91S1 BUS

Arc Flash Device

Evaluation Study

10/2022 188% Isc Rating Failed Replace

9 MB-CB-9-

LS BREAKER

Arc Flash Device

Evaluation Study

10/2022 146% Isc Rating Failed Replace

11 Transformer

11 XFMR

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2022

Aluminum windings – copper winding replacement needed

Failed Replace

40 SWBD LDS

Sec 1 PANEL

Contact Resistance

Test 6/2022

Numerous breakers have HCR; IR Scan revealed no hot spots in

Marginal Monitor

40 SWBD LDS

Sec 2 PANEL

Contact Resistance

Test 6/2022

Numerous breakers have HCR; IR Scan revealed no hot spots in

Marginal Monitor

52 FB-521W1 BREAKER

Arc Flash Device

Evaluation Study

10/2022 118% Isc Rating Failed Replace

52 FB-522W1 BREAKER

Arc Flash Device

Evaluation Study

10/2022 118% Isc Rating Failed Replace

FB-

ELEVATOR

BREAKER

Arc Flash Device

Evaluation Study

10/2022 118% Isc Rating Failed Replace

40 MB-RO-

PARKING BREAKER

Arc Flash Device

Evaluation Study

10/2022 97% Isc Rating Marginal Replace

Panel EBE

Switchboard

PANEL

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2016

Panel enclosure is overstuffed with wiring, causing chaffing and abrasion of wiring

Failed Replace

46 Panel EE Gen Spare BREAKER

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2019 HCR on A- Phase Failed Repair

SWBD MDS

1 FEEDER

BREAKER

Long Time Trip Test, Short Time Trip Test, Instantaneous Trip Test

6/2022 Short Time

Trip Test used lower settings

Passed Monitor

SWBD MDS

2 FEEDER

BREAKER

Long Time Trip Test, Short Time Trip Test, Instantaneous Trip Test

6/2022 Short Time

Trip Test used lower settings

Passed Monitor

Normal

SWBD

Spare 2

BREAKER

Long Time Trip Test, Short Time Trip Test, Instantaneous Trip Test

6/2022 Instantaneous Trip Test used lower settings

Passed Monitor

46 FB-460C4 BREAKER

Arc Flash Device

Evaluation Study

10/2022 106% Isc Rating Failed Replace

46 FB-461C1A BREAKER

Arc Flash Device

Evaluation Study

10/2022 101% Isc Rating Failed Replace

46 FB-

EB463C1 BREAKER

Arc Flash Device

Evaluation Study

10/2022 201% Isc Rating Failed Replace

46 FB-

EB465C2 BREAKER

Arc Flash Device

Evaluation Study

10/2022 201% Isc Rating Failed Replace

46 FB-

ES460C1 BREAKER

Arc Flash Device

Evaluation Study

10/2022 207% Isc Rating Failed Replace

46 FB-

ES460S1 BREAKER

Arc Flash Device

Evaluation Study

10/2022 207% Isc Rating Failed Replace

46 FB-

ES461C1 BREAKER

Arc Flash Device

Evaluation Study

10/2022 207% Isc Rating Failed Replace

46 FB-

ES462C2 BREAKER

Arc Flash Device

Evaluation Study

10/2022 207% Isc Rating Failed Replace

46 FB-

ES463C1 BREAKER

Arc Flash Device

Evaluation Study

10/2022 207% Isc Rating Failed Replace

46 PB-461N2 PANEL BOARD

Arc Flash Device

Evaluation Study

10/2022 166% Isc Rating Failed Replace

46 PB-

EC460N1 PANEL BOARD

Arc Flash Device

Evaluation Study

10/2022 123% Isc Rating Failed Replace

46 PB-

EC461N1 PANEL BOARD

Arc Flash Device

Evaluation Study

10/2022 110% Isc Rating Failed Replace

46 PB-

EC464C1

WHOLE PANEL

BOARD

Arc Flash Device

Evaluation Study

10/2022 101% Isc Rating Failed Replace

Building 56 Main

50400 Switchboard

Bus Connection

BUS

Cleaning Inspection

IR Inspection Tightened

Connections

6/2022

Numerous Breakers have HCR; IR Scan revealed no hot spots in

Marginal Monitor

Table 1: Reference Progress Documentation and Follow Up Items

End of SOW

Transformer 56-1 Feeder

6 West

XFMR

Cleaned, Inspected, Infrared Inspection, Tightened

Connections

6/2022

Aluminum windings – copper winding replacement needed