Attachment A_Performance Work Statement.pdf

Performance Work Statement Water & Wastewater Operator Services

1. Background Information:

The Great Lakes St. Lawrence Seaway Development Corporation (GLS) is a wholly-owned U.S. Government corporation within the U.S. Department of Transportation which operates and maintains that portion of the St. Lawrence Seaway in US territorial waters between Lake Ontario and Montreal, Quebec. A major part of the Corporation’s mission of facilitating the safe and efficient passage of commercial vessels through the Seaway is the operation and maintenance of Eisenhower and Snell Locks which are located in the town of Massena, New York. The potable water and wastewater systems that support GLS are critical to its mission.

2. Mission/Purpose:

GLS is seeking a qualified third-party Contractor to complete the operation and testing of these potable water and wastewater systems that support the facilities as regulated by the governing agencies. The potable water system is New York State Public Water System ID NY4411889 and is regulated by the New York State Department of Health. The wastewater system is regulated by the New York State Department of Environmental Conservation.

3. Scope:

GLS has a potable water treatment plant located between Snell Lock and GLS Maintenance Base that provides potable water to Snell Lock and Maintenance Base. The potable water treatment system consists of a drilled well, groundwater source which supplies raw water to the water treatment building. Water is pumped from the well to a concrete chlorine contact tank inside of the water treatment building where chemical feed pumps inject Chlorine and Orthophosphate. High lift pumps supply finished potable water to either Snell Lock or Maintenance Base based on system demand. One set of 7 1/2 horsepower (HP) pumps are provided for each supply line. The water pumped to Maintenance Base is stored in an air over water pressure tank and the water pumped to Snell Lock is stored in its own air over water pressure tank. Operation of the system is accomplished with the use of automatic controls which utilize pressure switches and float switches. The combined average daily flow is approximately 1,000 gallons per day.

GLS has a total of four (4) wastewater systems that operate under New York State Pollutant Discharge Elimination System (SPDES) permits. They are located at Eisenhower Lock (north side), Eisenhower Lock (south side), Snell Lock (north side), and Maintenance Base. All wastewater treatment systems utilize an anaerobic digestion system consisting of an influent sampling manhole, septic tank, lift station (Snell and Maintenance Base only), sand bed, chlorination box, effluent sampling manhole and outfall.

GLS is seeking a qualified third-party Contractor to complete the operation and testing of these systems as regulated by the governing agencies.

4. General Requirements:

The Contractor will need to have a qualified water operator with a minimum Class C operator in good standing with the New York State Department of Health (NYSDOH) to operate the potable water treatment system as well as submit and have on file a form DOH-4204 or “Designation of Water Operator in Responsible Charge” form with NYSDOH included in this solicitation for reference. The Contractor will need to have a qualified individual to perform wastewater testing of the outfalls as defined above in the scope.

5. Performance Requirements

5.1 The Contractor shall perform specific potable water system operating requirements which shall include, but are not limited to:

a. Operate the system per New York State Department of Health (NYSDOH) requirements.

b. Coordinate and administer NYSDOH testing requirements as specified in the SDWIS/State Water Sample Schedule Reports.

c. Contractor shall copy GLS on all correspondence with NYSDOH and shall be listed as an authorized recipient on the chain of custody for all samples.

Authorized Recipient: Donald Duprey, GLS COR Email: donald.duprey@dot.gov Phone: 518-806-9626

d. Report all mechanical and/or operation issues to GLS as identified immediately.

e. Contractor shall be responsible for all equipment and consumables to include but not limited to:

1) Chlorine and Orthophosphate test meters.

2) Replacement injection nozzles.

3) Replacement PE tubing.

4) Chlorine and orthophosphate

5) Chlorine and orthophosphate DPD reagents

6) Chemical feed pumps and replacement parts to be provided by GLS

f. Contractor shall maintain clean and safe workable conditions within the potable water treatment plant.

Performance Standards Contractor performance will be evaluated throughout the duration of the contract based on timeliness of all required monthly reports and the quality of the above requirements to maintain operational standards of the potable water system. The Contractor shall submit their monthly report noting the daily operation numbers outlined above along with all required NYSDOH sampling requirement reports prior to submitting their monthly invoice for review. If all requirements are met for Contractor performance invoice payment will be made.

5.2 The Contractor shall perform specific wastewater system operating requirements which shall include, but are not limited to:

a. Operate system per the New York State Department of Environmental Conservation (NYSDEC) and/or applicable SPDES permits to include testing and reporting as stated by the NYSDEC and/or SPDES permits. The current SPDES permits are attached.

b. Chlorine shall be provided by the Contractor.

c. Report any discrepancies, issues, errors, and/or failures as identified to GLS.

d. All testing equipment and consumables by contractor. Chlorination is currently accomplished by the addition of calcium hypochlorite tablets within the chlorination boxes.

Performance Standards Contractor performance will be evaluated throughout the duration of the contract based on timeliness of all required monthly reports and the quality of the above requirements to maintain operational standards of the wastewater treatment system. The Contractor shall submit their monthly report noting the daily operation numbers outlined above along with all required NYSDEC sampling and testing requirement reports prior to submitting their monthly invoice for review. If all requirements are met for Contractor performance invoice payment will be made.

6. Environmental Requirements

The Contractor shall adhere to all Environmental Requirements and Regulations as set forth by the applicable agency for operation and testing of water treatment systems and wastewater treatment systems. These agencies include, but are not limited to, the NYSDOH and NYSDEC.

7. Deliverables

Task # Deliverable Performance Period 1 Attend kick-off meeting with GLS representatives, review contact requirements.

Within 15 days of Award

2 Contractor shall maintain daily records and submit monthly reports as required by NYSDOH.

As required for duration of contract

3 Contractor shall be responsible for collecting all samples required by the NYSDOH, as listed in SDWIS/State Water Sample Schedule Report.

As required for duration of contract

4 Contractor shall maintain daily records and submit discharge monitoring reports as required by NYSDEC and SPDES permits.

As required for duration of contract

8. General Conditions

8.1 Special Requirement

GLS Maintenance personnel will be onsite during the hours of 7:00 AM through 3:00 PM, Monday through Fridays excluding holidays. Emergencies can be called in anytime to VTC (315) 764-3290.

8.2 Place of Performance

The work shall be performed on site at Eisenhower and Snell Locks, along with the GLS Maintenance Base. The north side of Eisenhower Lock is located at 190A Barnhart Island Road, the south side of Eisenhower Lock is located at 76 Barnhart Island Road, the north side of Snell Lock is located at 145 Snell Lock Road, and the GLS Maintenance Base is located at 251 Fregoe Road. All locations are in Massena, NY 13662.

8.3 Period of Performance

The period of performance will include a 12-month base year and (4) 12-month option years.

Period of Performance Base Year October 1, 2025 - September 30, 2026 Option Year 1 October 1, 2026 - September 30, 2027 Option Year 2 October 1, 2027 - September 30, 2028 Option Year 3 October 1, 2028 - September 30, 2029 Option Year 4 October 1, 2029 - September 30, 2030

8.4 Contracting Officers Representative (COR)

The Contracting Officer’s Representative (COR) monitors all technical aspects of the contract and assists in contract administration. The COR ensures that the contractor performs the technical requirements of the contract, performs inspections necessary in connection with contract performance, maintains written and oral communications with the contractor concerning technical aspects of the contract, and monitors contractor performance. All required operation and testing reports, correspondences with regulatory agencies (NYSDOH and NYSDEC), and Contractor invoices shall be sent to the COR.

8.5 Site Visit

A site visit will be held in accordance with FAR Clause 52.237-1.

8.6 Facilities

GLS will provide access to all required areas to complete the requirements of this contract.

9. Related Documents

The following documents are related to this requirement:

SDWIS/State Water Sample Schedule Report NYSDOH Form DOH-360 (Water System Operation Report) NYSDOH Form 4204 (Designation of Water Operator in Responsible Charge) NYSDEC SPDES permits.