Attachment_A_-_Acceptance_of_Offer_Form_2026.pdf
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- Attached to
- Evidence Bags
- Solicitation number
- IFB-26-0116
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Acceptance of Offer Form for the City of Phoenix, a municipal corporation in Arizona, related to a solicitation for evidence bags through the Finance Central Procurement department. The City of Phoenix is seeking sealed offers for custom evidence bags in multiple configurations (Poly/Poly material, Poly/Paper material, standard LDPE rifle bags, and generic clear bags) to be supplied to the Phoenix Police Department under a five-year initial contract term commencing on or about May 1, 2026, with five optional one-year renewal periods. All bags must include self-seal adhesive tape and meet specific seal strength, thickness, and integrity requirements. The Pre-Offer Conference is scheduled for February 19, 2026, at 10:00 a.m. (non-mandatory); written inquiries are due by February 20, 2026, at 3:00 p.m.; and sealed offers with physical samples must be received by March 3, 2026, at 3:00 p.m. Award will be made to the lowest responsive and responsible offeror, with delivery required on an as-needed basis to 100 East Elwood Street, Phoenix, Arizona 85040, during business hours (8:00 a.m. to 3:00 p.m., Monday through Friday, excluding City holidays).
Pricing must be submitted on a per-unit basis by line item as firm and fixed for the initial one-year period, with subsequent year price increases requiring 60 days' written notice and supporting documentation subject to City approval. Offerors must have been in operation for a minimum of five years providing similar goods or services. Small Business Participation Plans demonstrating good faith efforts in identifying and engaging DBE-certified and small business firms are required under 49 CFR Part 26, applicable to Federal Transit Administration-assisted projects. Upon award notification, offerors must submit certificates of insurance within 14 calendar days, including Commercial General Liability ($2,000,000 general aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation coverage. Physical samples of each bag type must accompany the sealed offer and will be tested by the City for thickness compliance, seal integrity, and seam strength. Payment will be made within 30 to 45 calendar days of invoice receipt. The solicitation documents do not specify budget allocations, anticipated purchase quantities, or award value ranges.
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Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Ed Zuercher, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2026
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
File details come from the government source that posted it. Updated .