Attachment_A_-_Acceptance_of_Offer_Form_2026.pdf

This is an Acceptance of Offer Form for the City of Phoenix, a municipal corporation in Arizona, for a contract to supply evidence bags to the Phoenix Police Department. The solicitation (IFB-26-0116) requests sealed offers for custom evidence bags in multiple configurations, including Poly/Poly material bags, Poly/Paper material bags, standard LDPE rifle bags, and generic clear bag options, all with self-seal adhesive tape and specific seal strength, thickness, and integrity requirements. The contract term is five years commencing on or about May 1, 2026, with five optional one-year renewal periods. A Pre-Offer Conference is scheduled for February 19, 2026, at 10:00 a.m. (non-mandatory); written inquiries are due by February 20, 2026, at 3:00 p.m.; and sealed offers with physical samples must be received by March 3, 2026, at 3:00 p.m. Award will be made to the lowest responsive and responsible offeror whose offer conforms to all material requirements, with delivery required to 100 East Elwood Street, Phoenix, Arizona 85040, on an as-needed basis during business hours (Monday through Friday, 8:00 a.m. to 3:00 p.m., excluding City holidays).

All pricing must be submitted on a per-unit basis by line item as firm and fixed for the initial one-year period, with subsequent year price increases requiring 60 days' written notice and supporting documentation subject to City approval. Offerors must have been in operation for a minimum of five years providing similar goods or services. Payment will be made within 30 to 45 calendar days of invoice receipt. The solicitation includes compliance requirements for Disadvantaged Business Enterprise (DBE) and Small Business Participation Plans under 49 CFR Part 26, applicable to Federal Transit Administration-assisted projects. Upon award notification, offerors must submit certificates of insurance within 14 calendar days, including Commercial General Liability ($2,000,000 general aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation coverage. Additional requirements include federal civil rights compliance, nondiscrimination provisions, E-Verify verification of employee eligibility, heat safety plan requirements for outdoor workers, and execution of a Sensitive Security Information Acknowledgement Form regarding compliance with 49 C.F.R. Parts 15 and 1520 for handling controlled security documentation.