Attachment__9_Subcontracting_Plan_Template.docx

Solicitation Number: 140R4022R0010 Page 2 of 2

Solicitation Number: 140R4022R0010 Page 1 of 10

DEPARTMENT OF THE INTERIOR

BUREAU OF RECLAMATION

SUBCONTRACTING PLAN

In accordance with FAR 52.219-9 Small Business Subcontracting Plan, the Offeror shall submit and negotiate a subcontracting plan upon request by the Contracting Officer. The subcontracting plan shall be negotiated within the time specified by the Contracting Officer.

This plan follows the format for addressing the fifteen elements required by Federal Acquisition Regulation (FAR) 19.704(a). Please be sure to address all fifteen elements.

Contractor: <insert contractor name> Address: <insert contractor address> DUNS: <insert contractor DUNS number>

(1) TYPE OF PLAN

List the total estimated dollar value of all planned subcontracting (to all types of business concerns, both large and small). Select only one of the following:

☐ Individual Plan – A subcontracting plan that covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract; except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract. (This Contract Only)

Contract #/Solicitation # Total value of projected subcontracts (both large and small businesses):

Base Period: $ Total Contract Value (including options): $

☐ Master Plan – A subcontracting plan that contains all the required elements of an individual contract plan except goals and may be incorporated into individual contract plans; provided that the master plan has been approved.

Total projected sales: $ Total value of projected subcontracts (both large and small businesses): $ Subcontracts Represent ___% of Total Annual Sales

☐ Commercial Plan – A subcontracting plan (including goals) that covers the offeror’s fiscal year and that applies to the entire production of commercial items sold by either the entire company or a portion thereof, i.e. division, plant, or product line.

Total projected sales: $ Total value of projected subcontracts (both large and small businesses): $ Subcontracts Represent ____% of Total Annual Sales

(2) GOALS

State the percentage of total planned subcontracting dollars that will go to all Small Business (SB) concerns, Historically Underutilized Business Zone (HUBZone) SB concerns, Small Disadvantaged Business (SDB) concerns, Woman-Owned SB (WOSB) concerns, Veteran-Owned SB (VOSB) concerns, and Service-Disabled Veteran-Owned SB (SDVOSB) concerns.

[NOTE TO THE OFFEROR/CONTRACTOR: For contracts containing options, the percentage goals and dollars must be shown separately for the basic contract period and for EACH option period.

All subcontracts that contribute to contract performance must be included, and a proportionate share of products and services that are normally allocated as indirect costs may be included.

Subcontracts awarded to an Alaska Native Corporation (ANC) or Indian tribe must be counted towards the subcontracting goals for SB and SDB concerns, regardless of the size or Small Business Administration (SBA) certification status of the ANC or Indian tribe.

If this is a Master Plan, this element does not apply.

If this is a commercial plan, change “Base Contract Year” to “Contractor’s Fiscal Year” and submit goals only for the contractor’s current fiscal year.]

Base Contract Year:

SB (Includes ANC’s and Indian tribes)

VOSB

SDVOSB

HUBZone SB

SDB (Includes ANCs and Indian tribes)

WOSB

Option Year 1:

SB (Includes ANC’s and Indian tribes)

VOSB

SDVOSB

HUBZone SB

SDB (Includes ANCs and Indian tribes)

WOSB

Option Year 2:

SB (Includes ANC’s and Indian tribes)

VOSB

SDVOSB

HUBZone SB

SDB (Includes ANCs and Indian tribes)

WOSB

Option Year 3:

SB (Includes ANC’s and Indian tribes)

VOSB

SDVOSB

HUBZone SB

SDB (Includes ANCs and Indian tribes)

WOSB

Option Year 4:

SB (Includes ANC’s and Indian tribes)

VOSB

SDVOSB

HUBZone SB

SDB (Includes ANCs and Indian tribes)

WOSB

Mark if any or both conditions apply:

☐ Subcontracting opportunities exist for Historically Black Colleges and Universities (HBCUs) and Minority Institutions (MIs)

☐ Subcontracting opportunities do not exist for HBVUs and MIs

(3) DESCRIPTION OF PRINCIPAL TYPES OF SUPPLIES AND SERVICES TO BE SUBCONTRACTED AND TYPES OF BUSINESSES SUPPLYING THEM (Check all that apply)

(4) METHOD USED TO DEVELOP GOALS

Explain how you arrived at your percentage goals and dollars for subcontracting to SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB:

(5) METHOD USED TO IDENTIFY POTENTIAL SUBCONTRACTING SOURCES (Check all that apply)

☐ Company Source Lists

☐ System for Award Management (SAM) database

☐ Veteran Service Organizations

☐ National Minority Purchasing Council Vendor Information Service

☐ U.S. Department of Commerce Minority Business Development Agency’s Research and Information Division

☐ SB, HUBZone SB, SDB, and WOSB Trade Associations

☐ SBA’s Lists of Certified SDB and HSB Concerns

☐ SB and Minority Business trade fairs or conferences

☐ Other: [Explain]

[If this is a commercial plan, indirect costs must be included in establishing subcontracting goals effective September 10, 2021.]

(6) INDIRECT COSTS (Check which applies.)

☐ Indirect costs have not been included in establishing subcontracting goals.

☐ Indirect costs have been included in establishing subcontracting goals.

If indirect costs have been included, describe how you determine the proportionate share of indirect costs incurred with:

SB (Including ANCs and Indian tribes):

VOSB:

SDVOSB:

HUBZone SB:

SDB (Including ANCs and Indian tribes):

WOSB:

(7) ADMINISTRATION OF SUBCONTRACTING PROGRAM

The following individual employed by the offeror will administer this subcontracting plan:

Name:

Address:

Telephone:

Title:

Description of Duties:

(8) EQUITABLE OPPORTUNITY TO COMPETE (Check which apply.)

Describe your efforts to ensure that SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities (check all that apply):

Outreach Efforts to Obtain Sources:

Internal Efforts to Guide and Encourage Purchasing Personnel:

(9) INCLUSION OF FAR CLAUSE 52.219-8, “UTILIZATION OF SMALL BUSINESS CONCERNS” IN SUBCONTRACTS

Place initials by each statement as assurance that the following will be done:

(10) REQUIREMENT TO COOPERATE IN STUDIES AND SUBMISSION OF REPORTS

Place initials in each statement as assurance that the following will be done:

a. Submit the Individual Subcontract Report (ISR) and/or the Summary Subcontract Report (SSR), in accordance with paragraph l of the clause at FAR 52.219-9 using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov. The reports shall provide information on subcontract awards to SB concerns (including ANCs and Indian tribes that are not SBs), VOSB concerns, SDVOSB concerns, HUBZone SB concerns, SDB concerns (including ANCs and Indian tribes that have not been certified by SBA as SDBs), WOSB concerns, HICUs, and MIs. Reporting will be in accordance with the clause at FAR 52.219-9, or as provided in agency regulations.

b. Submit the ISR semi-annually during contract performance for the periods ending March 31 and September 30, and to submit a report within 30 days of contract completion. I shall submit the reports within 30 days after the close of each reporting period, unless otherwise directed by the contracting officer. Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period. When the contracting officer rejects an ISR, I agree to submit a revised ISR within 30 days of receiving the notice of the ISR rejection.

c. Submit the SSR annually by October 30 for the twelve-month period ending September 30. When an SSR is rejected, I agree to submit a revised SSR within 30 days of receiving the notice of SSR rejection.

a. Any small business concern identified as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the contract; or

b. Any small business concerns whose pricing or cost information or technical expertise was used in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if I am awarded the contract.

(11) DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED (Initial if in agreement)

I agree to maintain the following records to show compliance with this subcontracting plan:

a. Source lists, guides, and other data that identify SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB concerns.

b. Records on organizations contacted to locate SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB sources.

c. Records on each subcontract solicitation resulting in an award of more than $150,000, indicating:

(1) Whether SB concerns were solicited and, if not, why not

(2) Whether VOSB concerns were solicited and, if not, why not

(3) Whether SDVOSB concerns were solicited and, if not, why not

(4) Whether HUBZone SB concerns were solicited and, if not, why not

(5) Whether SDB concerns were solicited and, if not, why not

(6) Whether WOSB concerns were solicited and, if not, why not

(7) If applicable, the reason award was not made to a SB, SDVOSB, VOSB, HUBZone SB, SDB, or WOSB concern

d. Records of outreach efforts to contact:

(1) Trade associations

(2) Business development organizations

(3) Conferences and trade fairs to locate SB, HUBZone SB, SDB, SDVOSB, and WOSB sources

e. Records of internal guidance and encouragement provided to buyers through:

(1) Workshops, seminars, training, etc.

(2) Monitoring performance to evaluate compliance with the program’s requirements.

f. On a contract-by-contract basis, records to support award data submitted to the government, including the name, address, and business size of each subcontractor (does not apply to commercial plans).

ASSURANCES: (Place initials in each statement if in agreement)

_______ (12) I agree to make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. An offeror used a small business concern in preparing the bid or proposal if--

(i) The offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the contract; or

(ii) The offeror used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the offeror is awarded the contract;

_______ (13) I agree to provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in (a)(12) of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion;

_______ (14) I will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor; and _______ (15) I will pay small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if my firm pays a reduced or an untimely payment to a small business subcontractor (see 52.242-5).

This subcontracting plan was prepared by (Offeror Fill In):

Signature:

Printed name:

Title:

Phone number:

Date prepared:

FOR OFFICIAL USE ONLY BELOW THIS LINE

Reviewed by:

RECLAMATION FIELD SMALL BUSINESS SPECIALIST:

Name:

Date:

PROCUREMENT CENTER REPRESENTATIVE, SMALL BUSINESS ADMINISTRATION (DOI-AAAP-0076):

HQ SMALL BUSINESS SPECIALIST, BUREAU OF RECLAMATION ON BEHALF OF THE OSDBU DIRECTOR CONCURRENCE:

CONTRACTING OFFICER APPROVAL (FAR 19.705):

Regional SBS shall submit the final negotiated Subcontracting Plan to the cognizant SBA PCR in accordance with FAR 19.705-6(c)(1) and (2)) no later than 14 days after award. To locate the cognizant SBA PCR, a directory of SBA PCRs is located at: https://www.sba.gov/contracting/resources-small-businesses/pcr-directory

Final Subcontracting Plan Submitted to

Procurement Center Representative:

Date:

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