Attachment 7 RapidGate Information.pdf

U.S. Departmento~.Homeland Security •••

United States - Coast Guard

Commanding Officer United States Coast Guard Base Elizabeth City

1664 Weeksville Road Elizabeth City, NC 27909 Staff Symbol: c Phone: (252) 335-6535 Fax: (252) 335-6230

MAR 15 2013

To: U.S. Coast Guard Base Elizabeth City Business Partners

SUBJECT: RAPIDGate® ACESSS CONTROL PROGRAM FOR VENDORS, SUPPLIERS, CONTRACTORS, SUB-CONTRACTORS, AND SERVICE PROVIDERS

One of the highest priorities at USCG Base Elizabeth City is the safety and security of our Coast Guardsmen, family members, civilian employees, and visitors on the installation. In response to DHS and US Coast Guard policy, USCG Base Elizabeth City is making significant changes that will directly impact how vendors, contractors and service providers currently access the installation. These changes will begin April aI, 2013, and be fully implemented by October 1,2013.

We recognize the important role companies like yours play in our day-to-day operations.

That is why USCG Base Elizabeth City is offering an access control solution called the RAPIDGate® Program. The Program supports the security requirements while offering a streamlined access procedure for vendors, contractors, sub-contractors, suppliers and service providers. This voluntary program is available to new and existing contractor and/or service personnel who require routine access to USCG Base Elizabeth City and are not authorized to receive a DHS CAC. RAPIDGate® allows for:

Access Privilege Management options

a) RAPIDGate® participants will have long-term access to USCG Base Elizabeth City and will only be subject to random inspections.

b) Companies that choose not to participate in the RAPIDGate® Program will have limited access to USCG Base Elizabeth City and will require a sponsor or one-day pass to gain installation access.

Key Dates

c) Effective April aI, 2013, USCG Base Elizabeth City Vendor Pass will no longer be issued. All currently issued Vendor Passes will maintain their existing expiration date or expire and be confiscated on October 01,2013 (whichever occurs sooner).

d) Effective October 01,2013 the only long-term credential available for access is the RAPIDGate® Credential. The only other pass valid for access is a one-day pass.

Attachment 7

BRRosser Typewritten Text

Subj: RAPIDGATE ACCESS CONTROL PROGRAM FOR

VENDORS, SUPPLIERS, CONTRACTORS, SUB

CONTRACTORS, AND SERVICE PROVIDERS

MAR 15 2013

Access control changes can occur at anytime due to security requirements. Companies that service USCG Base Elizabeth City may initiate enrollment in the RAPlDGate® Program by calling l-877-RAPIDGate® (1-877-727-4342). More information about the enrollment process can be found in the enclosure titled, "RAPIDGate® Program Enrollment Information".

If you have questions regarding the RAPiDGate® Program at USCG Base Elizabeth City, please contact RAPIDGate® at l-877-RAPlDGate® (1-877-727-4342). If you have any questions regarding the USCG Base Elizabeth City access control changes, please contact Chief Ernest Brunzelle, Police Chief, at 252.335.6855.

We strongly encourage you to review the program benefits that the RAPIDGate Program offers. It will assist us with streamlining access for your employees, improving the ability of our access control personnel, and maintaining higher levels of security and efficiency.

USCG Base Elizabeth City appreciates your continued support of our efforts to make this installation safer and more secure.

incerely, aptain U.S. Coast GUllfa-----'

Encl: RAPIDGATE® program Enrollment Information

Copy: Director Operational Logistics Commander, Coast Guard Shore Infrastructure Logistics Center Coast Guard Aviation Logistics Center Coast Guard Air Station Elizabeth City Coast Guard Aviation Technical Training Center Coast Guard National Strike Force Coordination Center Coast Guard Station Elizabeth City Coast Guard Civil Engineering Unit Cleveland Detachment Elizabeth City

BRRosser

RAPIDGate Program Enrollment Information

1. Enroll your company by calling 1-877-RAPIDGate (1-877-727-4342).

To enroll your company in the RAPIDGate Program, please go to the following web address to fill out the Enrollment Forms, htlps://eform.rapidgate.com/. On the Enrollment Forms you will need to provide your USCG Base Elizabeth City sponsor (Contracting Officer Technical Representative (COTR» point of contact, including a name, phone number, and e-mail address. USCG Base Elizabeth City must authorize your request to participate in the RAPIDGate Program. The minimum elapsed time from company enrollment to an employee receiving his or her RAPIDGate Credential is approximately two weeks. If you would like additional information please call Eid Passport at 1-877-RAPIDGate (1-877-727-4342). A Customer Service Representative will give you all the necessary information regarding the RAPIDGate Program. Enroll today to ensure your employees have their RAPIDGate Credentials by the Program effective date 1 April 2013.

If your company is already enrolled in the RAPIDGate Program at another installation, it may request access for its employees at this installation by calling 1-877-RAPIDGate (1-877-727 4342). Once your company is approved by USCG Base Elizabeth City, your employees who already hold RAPIDGate Credentials may be able to use the same Credentials at the additional installation.

2. Employees register at onsite Registration Stations.

Once your company has been approved for enrollment and paid the enrollment fee your company will receive an email with your company's RAPIDGate Company Code. Instruct your employees who need access to USCG Base Elizabeth City to register at the self-service registration station located at USCG Base Elizabeth City. Each employee should be ready to provide your company's RAPIDGate company code, his or her address, phone number, date of birth, and Social Security Number. The registration station will capture the employee's photograph for credentialing and fingerprints for identity verification.

Assisted registration at your company's location may be available if you have 50 or more employees to register. Call 1-877-RAPIDGate (1-877-727-4342) for details.

3. The RAPIDGate Program performs background screening and credentialing.

Once your company has approved each employee for participation and paid the registration fee, the RAPIDGate Program performs identity authentication and background screening. Your company will be notified when qualified employees may pick up their personalized RAPIDGate Credentials at the USCG Base Elizabeth City Pass and 10. To retrieve a Credential, each employee must show proof of identity by presenting one form of identification from List A (next page), or two forms of identification from List B.

After activating their RAPIDGate Credentials, employees present their Credentials to request entry to USCG Base Elizabeth City, and must wear and display the Credentials at all times while on the installation. Questions about the USCG Base Elizabeth City RAPIDGate Program should be addressed to info@rapidqate.com with the subject line RE: RAPIDGate Program.

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Forms of Acceptable Identification for picking up your credential:

List A - One Needed

• U.S. Passport (unexpired)

• Permanent Resident Card or Alien Registration Receipt Card (Form 1-551)

• Unexpired foreign passport, with 1-551 stamp or attached Form 1-94 indicating unexpired employment authorization

• Unexpired Employment Authorization Document that contains a photograph (Form 1-766, 1-688, 1688A, 1-688B)

List B - Two Needed

• Driver's license or ID card issued by a state

• ID Card issued by federal, state or local government agencies or entities

• SchoollD card with a photograph

• Voter's registration card

• U.S. Military card or draft record

• Military Dependent's ID card

• U.S. Coast Guard Merchant Mariner Card

• Native American tribal document

• Driver's license issued by a Canadian government authority

• U.S. Social Security card issued by the Social Security Administration

• Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form

DS-1350)

• Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal

• U.S. Citizen ID Card (Form 1-197)

• ID Card for use of Resident Citizen in the United States (Form 1-179)

• Unexpired employment authorization document issued by DHS (other than those listed under List A)

BRRosser