Attachment 2-Statement of Work.pdf

Attachment 2 Statement of Work (SOW)

Calibration and Repair Services

70Z03820QE0000007

1.0 General

1.1 Background

This statement of work (SOW) outlines the requirements necessary to provide services to include calibrating, testing, and repairing Test, Measurement, and Diagnostic Equipment (TMDE) owned by and utilized by Government.

1.2 Scope

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Air Station Elizabeth City, and Aviation Project Office (APO) require services that include testing, calibrating, repairing, modifying, certifying, storing, safeguarding, transporting, adjustments and performing traceable measurement documentation. The Contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to perform calibration and repairs of tools and equipment listed in the calibration and repair items attachment. This list is not considered all inclusive and additional items may be added as needed via a bilateral modification to the contract or via email until a modification is issued. The Contractor may receive equipment with components having a different part/serial number than what is shown in the attached spreadsheet of items.

1.2.1 The number of calibrated items stated in this SOW is an estimate of the number of pieces that will be required to complete all calibration services during each period of performance in Attachment 1.

1.3 Contracting Officer’s Representative (COR)

The COR is responsible for the technical administration of the contract and is the technical liaison with the Contractor. The COR IS NOT authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government or authorize any changes that affect the contract price, delivery schedule, period of performance or other terms or conditions.

1.3.1 The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. Technical administration of this contract shall not be construed to authorize revision of the terms and conditions of this contract. Any such revision shall be authorized in writing by the Contracting Officer.

1.3.2 An alternate COR (ACOR) may also be appointed to this contract. In the absence of the primary COR, all responsibilities and functions assigned to the COR shall be the responsibility of the ACOR.

1.3.3 The COR, and ACOR if required, will be appointed at time of contract award.

1.3.4 All official communications shall be through the COR, ACOR, Contract Specialist or Contracting Officer only.

2.0 Applicable Documents/References and Standards

2.1 Documents and Document Access

2.1.1 The Contractor shall obtain, maintain and comply with the most current version of the following references and standards for calibration and repair procedures in accordance with the standards, procedures and intervals specified in each technical order (TO). The references are listed in order of importance.

Air Force Technical Order (AFTO) 33K-l -l00-l Calibration Manual AFTO 33K-l-l 00-2 AFCAV Metrology Requirements List NAVAIR l 7-35MTL- l Original Equipment Manufacturers (OEM) Maintenance and/or Repair Manual Government and Industry Data Information Exchange Program (GIDEP)

2.1.2 The Contractor shall have access to all applicable documents and obtain current revisions of all applicable documents for the entire life of the contract. The USCG does not own nor can it provide the technical documents specified herein. Neither the closing date for receipt of offers nor contract award will be delayed pending receipt of these documents for any offeror.

2.1.3 In the event a deviation from the order of precedence listed in section 2.1.1 is necessary, the Contractor shall provide a written request for deviation to the COR and ACOR for review and written approval or disapproval. The Contractor shall not proceed with any deviations to the order of precedence without written approval from the COR or ACOR. The Government reserves the right to change the order of precedence in 2.1.1 or direct a specific calibration procedure on selected individual TMDE. Such notification will come via direct email to the Contractor from the COR or ACOR.

2.1.4 The Contractor shall have the ability to receive updated calibration and repair procedures, intervals, guidelines and requirements throughout the life of the contract. These updates can be obtained via electronic format or paper copy, whichever is applicable. Only the most current information shall be used in the performance of this contract.

2.1.4.1 The Contractor shall have access to all documentation listed in section 2.1.1 and maintain the necessary requirement(s) required by the U.S. Air Force to access the Air Force Calibration Authority Viewer (AFCAV) program. The Contractor shall maintain all updated calibration procedures, intervals, guidelines and requirements.

2.1.5 The Contractor shall maintain an Off-Site Calibration Laboratory within a 100-mile radius of the USCG Base located at 1664 Weeksville Rd. Elizabeth City, NC. 27909 with the capability to calibrate and repair both portable equipment at the Contractor off-site facility and non-portable equipment on-site at the USCG facilities. The Calibration Laboratory shall be certified and accredited per section 4.2.

2.1.6 All calibrations performed shall be traceable to the National Institute of Standards and Technology (NIST).

2.1.7 ALC currently maintains their own Calibration and Tracking of TMDE (Coast Guard Aviation Logistic Center Instruction (CG ALCINST) 13640.1G series). The specifications, standards, or guidelines listed throughout the instruction must be complied with in order to meet the requirements of this contract and are available upon request.

3.0 Calibration Cycle/Interval

3.1 Calibration Cycle/Interval

3.1.1 The Calibration cycle shall be as specified in the applicable documents listed in section

2.1. 1. Calibration intervals shall be in accordance with AFTO 33K-l -100-2 AFCAV, unless otherwise specified in writing by the Government. If the calibration intervals are not available in the AFTO 33K-100-2 AFCAV, the Contractor shall use the General Calibration Technical Orders listed in the AFTO 33K-l-100-l. The Government reserves the right to have a unit calibrated at a lesser or greater frequency and such changes shall be approved by the COR.

3.1.2 The Government retains the right to inspect all calibration standards used to calibrate equipment in accordance with this SOW, at any time to verify that the applicable standards are being used. If the Company has a Standard that is inoperable or out of calibration that prohibits the Company from calibrating TMDE from the Government, the Company shall notify the COR within two (2) business days of Standard being out of service and specify how long that Standard will be out of service.

3.2 Handling

The Contractor shall ensure, and be held liable for, the safety of instrumentation and documentation during pickup, shipping, and delivery. Once calibrations or repairs authorized by the Contracting Officer have been completed, all instrumentation shall be returned in a Ready for Issue (RFI) condition, unless the Contracting Officer or COR directs the equipment to be returned “As-Is”.

4.0 Contractor -Services to be provided

4.1 General Requirements

4.1.1 The contractors facility shall be located within a 100-mile radius (as determined by common mapping applications) of Elizabeth City, North Carolina (NC) to facilitate deliveries/pickups.

4.1.2 All calibration and repair services performed under the contract shall be rendered by individuals fully qualified in the relevant profession, trade or field, and shall hold any licenses or certifications required by law and renewed accordingly.

4.1.3 The types of calibration measurements to be performed include, but are not limited to direct current (DC) voltage, DC resistance, DC current, alternating current (AC) voltage, AC current, mass, pressure, temperature, humidity, capacitance, inductance, frequency, torque, dimensional flatness, length, angle, and thread.

4.1.4 The Contractor shall perform on-site calibration and repair services on non-portable equipment located at the USCG facilities. These services shall be completed within the hours of 7:00 a.m. and 3 p.m. Eastern Standard Time (EST). Examples of non-portable equipment are ovens, hydraulic test benches, freezers, weight scales and battery chargers. Non-portable equipment represents less than two (2) percent of the equipment listed in the calibration and repair items attachment. The COR or ACOR will notify the vendor via email with a list of all upcoming on-site calibrations. The non-emergent calibration turnaround time for non-portable on-site equipment located at the USCG facility shall be within ten (10) business days from COR or ACOR notification of the on-site calibration requirement.

4.1.5 All TMDE shall be maintained and repaired to ensure compliance with original equipment performance specifications.

4.2 Certification

The Contractor shall have and maintain at least ONE (1) of the following certifications or accreditations:

International Organization for Standardization (ISO) 17025 Certification American National Standards Institute/National Conference of Standards Laboratories

(ANSI/NCSL)

Z540 accreditation OR Joint Naval Audit Certification (JNAC)

4.3 Calibration Identification

The Contractor shall tag all calibrated tooling and equipment by affixing a calibration decal to the equipment. Decals shall be of sufficient size to be easily read by the naked eye. The decal shall show the identification number of ALC’s current prescribed tool control software system, date of calibration (day, month, year), date due for calibration (day, month, year), and include legible initials of the certifying technician. The previous calibration decal shall be removed from tools/equipment and the new decal affixed in the same location. ALC currently uses Automated Tool Inventory Control and Tracking System (ATICTS) for the prescribed tool control software system. Note: TCMAX may be utilized by some ALC tool rooms.

4.3.1 Decals shall be applied in such a manner that will not cause damage to the equipment at a later date when the decal is removed.

4.3.2 Decals shall not be applied to the glass or plastic meter faces of electrical/electronic equipment or the screen of an oscilloscope. If necessary, a label on a panel meter face shall not obstruct the view of the scale.

4.3.3 Calibrated equipment that is too small for a decal application shall be tagged by attaching a decal by string to the tool/equipment with an additional decal affixed to the tool/equipment's storage container.

4.3.4 The Contractor shall only use USCG provided tool identification numbers. If a tool does not have an identification number assigned to it, the Contractor shall notify the applicable COR/ACOR who will provide an identification number or ATICTS number. Tool identification numbers shall not be reused.

4.3.5 Limited use TMDE shall be labeled with a yellow calibration decal with all required data and limited usage range.

5.0 TMDE Pick-up/Deliveries

5.1 Schedule

The non-emergent turnaround time for an instrument calibration not requiring repair shall be ten

(10) business days from the date of scheduled pick-up/drop-off.

5.1.1 Contractor pickup/drop-off of equipment shall be performed every Tuesday and Thursday between the hours of 7:00 a.m. and 3:00 p.m. EST. In the event that the above mentioned days should fall on a holiday, the scheduled pickup/drop-off may be rescheduled.

5.1.2 Contractor pickup/drop-off of equipment shall be conducted at the following locations:

1. Shop 233 located in Building 63

2. Receiving located in Building 63

3. Four (4) tool rooms located in each of the following areas: Buildings 75, two (2) in building 79, and 100.

4. Two (2) tool rooms located in the Heavy Maintenance Facility (HMF) Hangar.

5. Elizabeth City Air Station (ECAS): The Aircraft Maintenance Officer’s office, southwest side of Hangar 49 (H60 Hangar).

6. Any location as specified by the COR/ACOR.

5.1.3 The Contractor shall notify the COR/ACOR in writing via electronic mail (e-mail) of the items that will not be returned within the allotted time at least two (2) days prior to any intended changes in the scheduled pick-up/drop-off run.

5.2 Emergency and Priority Calibrations

Emergency and priority calibrations may require faster turnaround times with no additional charge to the Government. The Government will furnish the shipping arrangements and assume all additional shipping charges should a commercial shipping company be needed. Based on historical data, less than one (1) percent of the calibrations will be considered emergency or priority calibrations.

5.2.1 Emergency calibrations shall be performed either at the Contractor’s facility if the equipment is portable or the Government facility for non-portable equipment within twenty-four

(24) hours after notification of the emergency requirement. In the event that additional time is needed per the calibration instruction, the contractor shall notify the COR.

5.2.2 Priority Calibrations shall be performed prior to all other scheduled calibrations within two (2) business days after notification of a priority calibration.

5.3 Repairs

The Contractor shall provide a written failed and adjusted calibration report on all TMDE that has failed calibration or has been adjusted at no additional cost to the Government. The report shall include information describing the tool or equipment that failed (i.e. serial number and nomenclature), the procedure used, procedure step number, function tested (Frequency Response at 100 MHz for example) nominal value, first measured value, lower tolerance, upper tolerance.

A failure report shall be submitted via email to the COR, ACOR, and D05-SMB-ISO- Calibrations@uscg.mil for review by the close of business on the day that the equipment failed calibration.

5.3.1 If the failed equipment can be repaired, the Contractor, upon request shall submit a repair quote to the Contracting Officer and COR within five (5) business days from the date the item failed calibration. The quotation shall be valid for thirty (30) calendar days and the documentation shall include:

Description of each discrepancy found Number of man-hours per discipline required to complete each discrepancy Itemized breakdown of materials with part numbers traceable to the original equipment manufacturer (OEM) Parts costs (if the part is not listed on the separately priced parts list, this shall be notated in the quotation and price for each part will be negotiated IAW section 5.4) Total dollar amount for each discrepancy Total dollar amount for complete list of discrepancies Delivery Order Number and applicable Line Item

5.3.2 The COR will be responsible for reviewing the list of discrepancies and either accept, negotiate or decline the contractor’s proposal. The COR shall provide a response to the quotation within ten (10) business days after receipt. Additional work shall not be performed until the quotation is accepted and a modification to the task order is provided by the Contracting Officer.

The contractor will have fifteen (15) business days after receipt of the modification to complete the repairs/calibration and return the items to the Government. In the event that additional time is required by the Contractor for a repair, the Contractor shall notify the Contracting Officer and COR with the additional number of business days necessary to complete the repair. If a quotation is declined by the COR, the contractor shall return the item “As-Is”. The contractor will be authorized the firm-fixed price established in contract line item (CLIN) 0001 and all respective option period CLINs for items returned “As-Is”.

5.3.3 If a failed TMDE cannot be fully repaired, the Contractor may recommend the item be used in a limited status. The Contractor shall submit written recommendations to COR and ACOR stating reason for limited use and limited use range. The Government will review and either approve or disapprove prior to responding to Contractor. If approved, recommendation shall be signed by the COR.

5.3.4 If equipment fails calibration, and the Government decides to have the item returned “As- Is”, a decal or tag shall be attached to equipment, which identifies the item as failed and briefly state why and how the equipment was rejected.

5.4 Separately Priced Replacement Items

Pricing for other repair components and supply material, yet unspecified by part number at contract award, will be incorporated as firm fixed prices after negotiation of the first-time replacement. The Government reserves the right to provide separately priced replacement parts as Government furnished property on an as-needed basis as determined by the Contracting Officer. The Contracting Officer will either issue a modification to the delivery order authorizing use of the separately priced replacement part(s) or provide disposition instructions. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement part(s).

6.0 Reports and Meetings

6.1 Pick-Up Reports

The Contractor shall email the amount of items picked up from all locations to the COR/ACOR by close of business one (1) day after items are picked up. Report shall be in Microsoft Excel spreadsheet format.

6.2 Monthly Activity Report

The Contractor shall submit a monthly activity report no later than the 10th of each month. The monthly report will be supplied by email and on electronic compact disc (CD). The report shall contain the following information.

A Microsoft Excel spreadsheet that identifies all TMDE that have been completed by a passed calibration, adjusted calibration, failed calibration or previously failed, but was repaired. Items shall be listed by nomenclature, model number, serial number, ATICTS number, date calibrated/repaired, date due, shop number and total costs involved (per item). The Contractor shall ensure the spreadsheet information corresponds with the information on the tool calibration stickers/decals. A cumulative total of pieces for the period of performance (POP) shall be included and categorized by ALC, APO and Air Station. The spreadsheet should also indicate the percentage of passed, adjusted and failed calibrations for the month as well as the total percentage of each for the entire

POP.

Daily record of environmental conditions for the off-site laboratory. These environmental records will be subject to random on-the spot inspections by the COR/ACOR.

An overdue status report for all items not returned to the USCG within the ten (10) day allotted turnaround timeframe and an explanation of the delay (i.e. repair item awaiting parts)

6.2.1 The following item(s) should be contained on the CD only:

Copies of all calibration certificates (passed and failed) and the associated failed calibration reports. The calibration certificates and failed calibration reports will be in separate folders on the monthly report CD.

Daily record of environmental conditions for the off-site laboratory. These environmental records will be subject to random on-the spot inspections by the COR/ACOR.

6.3 Expanded Data Report

When required, the Contractor shall submit expanded data reports to the Government. This report documents up to ten (10) calibration data points. These reports will be provided and included for Accelerometers, Gage Blocks, Vibration Transducers, and Load Cells. The COR/ACOR may request Expanded Data Reports for other items on an as-needed basis.

Approximately six (6) percent of the items calibrated will require an expanded data report.

6.4 Completion Report

All work not completed by the contract's ending date shall be listed in a report to the Contracting Officer. The report shall list the equipment, all problems, reason for delay and estimated completion date and cost. The report shall be submitted no later than one (1) day after the closing date of the contract and each option period. The Contracting Officer shall determine whether work shall be completed by the Contractor or returned “As-Is”.

6.5 Report Formats

Contractor generated reports shall be editable and submitted in Microsoft Excel 2016 or a compatible format. The USCG can change the requirements and format of the report at any time.

6.6 Material Inspection and Receiving Report (DD-250)

Upon completion of each contract requirement (or monthly increment thereof), the Contractor shall prepare and furnish to the COR/Alternate COR a DD-250, Material Inspection and Receiving Report (MIRR). One (1) copy of each DD-250 MIRR shall be submitted and shall include:

The contract number.

The task order number DD-250 or equivalent invoice number.

The description of the product or service, including CLIN, quantity furnished/shipped, and unit/extended price.

6.6.1 Invoices are optional and can be in addition to the DD-250 MIRR; however, the invoice shall not be submitted until the DD-250 MIRR has been approved by the COR. The earlier the DD-250 MIRR is received and approved by the COR, the earlier the invoice may be submitted.

6.7 Status Meetings

Upon request, the Contractor shall be available to meet with the Contracting Officer or the COR to discuss any work/contract matter requiring attention. The Contracting Officer shall determine if the meetings will be at a Government facility or via telephone.

7.0 Delivery Requirements

7.1 The following table shows the delivery requirements for this contract. Early deliveries, when appropriate, are desired and acceptable.

Item Description IAW Section

Due No Later Than:

On-Site Calibration 4.1.4 Within Ten (10) business days after receipt of components

Non –Emergent Calibrations

5.1 Ten (10) business days after receipt of components

Emergency Calibrations 5.2 Portable Equipment – Calibrated and Returned within twenty-four (24) hours after notification Non-Portable Equipment – Calibrated on-site within twenty-four (24) hours after notification

Priority Calibrations 5.2 Portable Equipment – Calibrated and Returned within two (2) business after notification Non-Portable Equipment – Calibrated on-site within two (2) business after notification

Failure Report 5.3 By the close of business on the day that the equipment failed

Repair Quote 5.3.1 Five (5) business days from the date the item failed calibration

Repair 5.3.2 Fifteen (15) business days after receipt of modification authorizing the repairs

Pick-Up Reports 6.1 Close of business one (1) day after items are picked up Monthly Report 6.2 By the 10th of each month

Expanded Data Report 6.3 As Required

Completion Report 6.4 NLT one (1) day after closing date of contract and each option period

7.2 Free on Board (F.O.B.) Point

The F.O.B. point for shipments under this contract is F.O.B. Destination. Prices in the schedule include all applicable customs, duties, taxes and shipping charges; therefore, no additional charges for shipping will be allowed unless indicated by a bilateral modification to the individual delivery order.

8.0 Quality Assurance Requirements

8.1 Quality Control

The contractor is required to maintain a quality system. The contractor is responsible for performing or assuring all inspections, tests and calibration necessary to substantiate that the goods or services furnished conform to Government’s requirements. The contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the Government upon request.

The Government reserves the right to conduct random, unannounced surveillance at contractor’s facility to verify the existence, adequacy and effectiveness of the quality system and, to determine rendered services conform to contract requirements. Upon request of the Government, the contractor(s) shall forward a copy of their current certification and Quality Assurance Manual to the Contracting Officer for review.

8.1.1 International Organization for Standardization (ISO) auditors may conduct audits and/or

Material Inspection and Receiving report (DD- 250)

6.6 Monthly

Status Meetings 6.7 Upon Request

Quality Assurance Manual

8.1 Upon Request

Insurance Certificate 11.5 Time of Award

Invoice 13.0 Monthly

Written confirmation (which may include email) that all employees have been informed in writing of their whistleblower rights and protections.

FAR

52.203-17

Within sixty (60) days of award process reviews as deemed necessary by the Government. The COR and/or ACOR will be present during any ISO reviews.

8.1.2 The Government will monitor the failure of calibration/rejection levels per month by percentage on all parts that fail prematurely in accordance with standard commercial warranty.

This information may be utilized in the Contractor’s Performance Assessment Reporting System

(CPARS).

8.1.3 ALC Customer Satisfaction Surveys may be submitted by the Customer (i.e. tool rooms and shops) at any time. All survey documentation shall be maintained by the Government as official contract management data. This information may be utilized in the CPARS.

8.1.4 To ensure equipment calibration intervals stated in AFCAV are being followed, the Government tool room personnel will conduct calibration interval verifications when tools are returned from the calibration lab.

8.1.5 The Contractor is responsible for reporting any tool quality issues found during equipment calibration or repair to the Contracting Officer or COR/ACOR or other Government representative.

9.0 Government Property

9.1 Government equipment shall not be removed from the USCG, ALC or Elizabeth City Air Station complex without COR/ACOR approval and issuance of a requisition and appropriate shipping document (DD-1149) prepared by the applicable tool room and signed by a Government employee. An ATICTS inventory form may be used as an attachment to the DD- 1149.

9.2 During the time that Government equipment is in the possession of the Contractor, the Contractor shall ensure that all Government equipment is segregated at the Contractor's place of business and is handled separately from other work in process.

9.3 The Government may perform random inventory audits of all Government equipment in the possession of the Contractor.

10.0 Removal or Replacement of Personnel

10.1 Removing Contractor Employees for Misconduct/Non-Performance/Security Reasons The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from performance of the contract for misconduct, non-performance, or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any direction to remove an employee.

10.1.1 The Government also has the right to request removal or replacement of Contractor personnel for any other reason not stated herein, provided that the Contracting Officer has given written notice to the Contractor a minimum of thirty (30) calendar days prior to the effective date, unless the removal is for violation of a policy or regulation that makes immediate removal necessary

11.0 Contractor Requirements

11.1 Identification of Contractor Employees

All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris (FOD) hazard and clearly identifying the employee as a representative of the contracted firm.

11.2 Compliance with Local Regulations, Instructions, Directives Contractor personnel shall comply with all USCG Commandant, ALC and local base regulations, instructions, directives, orders, policies and special procedures. Failure to comply with all regulations may result in the immediate removal of personnel from the USCG facility.

11.3 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco (to include electronic cigarettes) in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility over which the USCG has custody and control where work is performed by active duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG ALCINST 6280.1 (series). Contractors may only use tobacco products in designated smoking areas during authorized break and lunch periods and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner, which prevents public exposure. Employees caught violating the tobacco policy may be subject to immediate removal.

11.4 Parking and Traffic Control

The Contractor and its employees shall abide by installation parking regulations. All vehicles shall be parked in designated parking areas only. The Contractor and its employees shall conform to state and federal driving regulations and any applicable USCG regulations.

11.5 Insurance Requirements

IAW Federal Acquisition Regulation (FAR) 52.228-5 incorporated herein entitled “Insurance- Work on a Government Installation”, the Contractor and each Subcontractor performing work under this contract on a Government installation shall be required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance and shall furnish a certificate thereof (executed by an officer or employee of the insurer authorized to execute such certificates) to the Contracting Officer prior to award of contract. The certificate(s) shall contain an expiration date and an endorsement stating that, “Any cancellation or material change in the coverage adversely affecting the Government’s interest shall not be effective unless the insurer or the Contractor gives advance written notice of cancellation or change to the Contracting Officer”.

a. Workers compensation and employer’s liability. Contractor shall comply with applicable Federal and State Workman’s Compensation laws IAW the State(s) where the work is to be performed on a Government installation and shall provide for at least $100,000 employer’s liability coverage, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

b. General liability. General liability insurance written on the comprehensive form of policy shall provide for bodily injury of at least $500,000 per occurrence.

c. Automobile liability. Automobile liability insurance written on the comprehensive form of policy shall provide for bodily injury of at least $200,000 per person and $500,000 per occurrence and $20,000 per occurrence for property damage.

11.6 Environmental Requirements

The Contractor shall not bring chemicals on base without prior approval from the COR. The Contractor shall follow all current BSU and ALC hazard chemical/waste instructions while on board the USCG complex.

11.7 Security Requirements

11.7.1 RAPIDGate® Enrollment

The USCG Base Elizabeth City offers an access control solution to support security requirements while offering streamlined access procedures for contractors. For ease of entry, the Contractor shall enroll in the RAPIDGate® program and remain enrolled throughout the contract period of performance. RapidGate Information attachment contains additional information regarding the RAPIDGate® program.

11.7.2 Security requirements for Contractor’s coming onboard a Government facility is subject to change at any time during the contract period of performance. If requirements change, the Contractor will be notified of the steps that need to be taken to conform to these requirements.

These steps could consist of things like submittal of paperwork and fingerprints for Financial and Criminal background checks. Failure to comply with the security requirements will prevent base access and could lead to contract termination.

12.0 Contract Requirements

12.1 Period of Performance

The period of contract performance includes one (1) one-year base period and, if exercised, four

(4) one-year option periods.

12.2 Place of Performance

The work specified in the SOW shall be performed at USCG, ALC, Elizabeth City, NC and the Contractor’s facility. The Contractor may be directed to perform work across multiple product lines at ALC as needed. Under special circumstances, additional locations may be identified by the COR.

12.3 Shipping Instructions

Unless otherwise specified on individual delivery orders issued hereunder, equipment returned via commercial carrier shall be returned to the following address:

USCG, ALC

Receiving Bldg 63 Attn: Contracting, Engineering Services Division (ESD) 1664 Weeksville Road, Building 78 Elizabeth City, NC 27909 Contract Number: (To be assigned at time of issuance) Task Order Number: (To be assigned at time of issuance)

12.4 Packaging and Preservation

If items will be shipped, packaging and preservation shall be as follows:

The USCG Aviation Logistics Center (ALC) is a supply depot; therefore, items will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air, or sea. Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type, or peanut packaging.

Each part shall be individually packed in a separate envelope, box, carton or crate.

For bulk packages, packaging of items up to 100 each per package is acceptable.

Each individual container shall be labeled on the inside with the NSN, Part

Number, Serial Number, Quantity, Nomenclature, Purchase Order Number, and Purchase Order Line Item Number.

Packing List and Certification/Documentation shall be placed on the outside of individual containers.

The internal packing material shall be sufficient to prevent damage during shipment, handling and storage. Preservation and protection shall be provided to prevent corrosion, deterioration or decay during warehouse storage for a period of one year.

12.5 Marking Instructions

If items will be shipped, all shipping containers/packages shall be marked for delivery IAW the contract or delivery order. All components, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

National Stock Number (NSN) Part Number Nomenclature Serial Number Contract Number Delivery Order/Line Item Number Contractor’s Name and Address

12.6 Inspection and Acceptance

Inspection and acceptance shall be performed at destination by local USCG personnel for count, condition and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments.

12.6.1 Equipment found to have operational deficiencies will be reported on standard form "SF 368", Product Quality Deficiency Report and a no-cost task order will be issued to the contractor for re-performance of the calibration and/or repair. This re-performance shall be at no additional cost to the Government. The contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit in accordance with section 5.3.

12.7 Warranty

The contractor’s standard warranty period for repaired items will be incorporated into the contract.

12.8 Address of Correspondence

Unless specified otherwise, all correspondence shall be directed to the Contracting Officer at the following address:

USCG, ALC

Contracting Officer, ESD Procurement, Building 78 Elizabeth City, NC 27909

12.9 Ordering

The Contracting Officer will identify who may place orders under this contract. Currently, the following commands are the only three (3) commands authorized to place delivery orders against this contract.

USCG, ALC, Elizabeth City, NC 27909-5001 USCG, Air Station Elizabeth City, Elizabeth City, NC 27909-5001 USCG, Aviation Project Office (APO), Elizabeth City, NC 27909-5001

12.9.1 Other USCG Commands may be authorized to place delivery orders against this contract, with the Contracting Officer’s approval.

13.0 Invoicing

13.1 Invoicing Instructions

Unless otherwise specified in the schedule or on individual modifications issued under this contract, the Contractor’s invoice (optional) and the completed DD-250 MIRR (required) specified in section 6.6 shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor shall also submit copies to the Contract Specialist and the COR. The final invoice and/or DD-250 MIRR submitted under the awarded contract shall be clearly marked and labeled as the final. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909 Contract no. (To be assigned at time of issuance) Task Order no. (To be assigned at time of issuance)

13.2 Payment Information

All payments will be made electronically IAW FAR 52.232-33.

14.0 Work Environment

The Coast Guard is committed to a work environment free from discrimination, including harassment, of any kind. Every member of the workforce has the right to be treated with dignity and respect, without regard to race, color, national origin, religion, sex (including gender identity, sexual orientation, and pregnancy), age, disability, genetic information, marital status, parental status, political affiliation, or any other basis protected by law and policy.

Contractors and their employees are required and expected to cooperate in any investigations of events or allegations which might affect or involve the contractor and its employees, or to which they may have relevant knowledge or documentation. The assigned COR or Contracting Officer will inform the company's Program Manager or identified POC prior to individual contractor employees being contacted.

15.0 Off Site Contractor Personnel

Off-site contractor personnel (prime contractor or subcontractor) shall not be onboard the USCG ALC complex without approval from the COR and Contract Specialist. Off-site contractor personnel who need to obtain visitor approval for purposes directly related to this contract shall submit a request to the COR and Contract Specialist at least one (1) week prior to the proposed visit unless otherwise approved by the Contracting Officer.

The request shall identify the following:

• Date and time of the visit/meeting

• Purpose of the visit/meeting

• The Government officials that you would like in attendance

The Contract Specialist or COR will provide a written response in regards to approval or denial of the request. The COR and Contract Specialist will ensure a visitors request is completed and if necessary provide an escort. Contractors shall hold meetings with their employees off-site and outside of business working hours. Any deviations from the aforementioned policy will be reflected negatively in the Contractor’s CPARS evaluation.

16.0 Definitions

16.1 Adjusted: Means it did not meet the calibration criteria the first time tested and was adjusted to be within limits.

16.2 Automated Tool Inventory Control and Tracking System (ATICTS): Computer formatted program utilized by ALC to track calibrated tools and equipment.

16.3 Awaiting Government Action (AGA): Test, Measurement and Diagnostic Equipment (TMDE) in the Contractor's possession but is:

a. Awaiting Government Evaluation

b. Awaiting resolution of technical data discrepancy/deficiency

c. Awaiting Government action to correct deficiencies that prevent the Contractor from completing the unit of work.

16.4 Awaiting Parts (AWP): Parts that are on order for specific requirement.

16.5 Beyond Economical Repair (BER): Determined by evaluating the percentage of cost for repair compared to the cost for a replacement.

16.6 Calibration: Adjusting or standardizing systematically the graduations of a quantitative measuring instrument.

16.7 DD-1149 Form: Requisition and Invoice/Shipping Document.

16.8 Fail: Means it did not pass the calibration criteria and could not be adjusted within limits.

16.9 Failure Report: A report stating information on failed TMDE.

16.10 Incidental Repairs: A repair that consists of adjustments to enable the proper calibration at no charge to the Government.

16.11 Limited Calibration: Item that will not pass a full calibration. If an item passes a single range, it can be marked a "Limited Calibration" and used for a specific purpose within the approved range. Limited calibration items shall be segregated from other full cal items.

16.12 Pass: Means it met all the calibration criteria without any adjustments.

16.13 Repair Labor Rate: Rate charged on an hourly basis for completing repairs that are performed by the Contractor. Hourly Rates include wages, overhead, G&A and profit. Separate Rates are not required for prime Contractor labor, subcontractors, and affiliates.

16.14 Standards: In metrology (the science of measurement), a standard (or etalon) is an object, system, or experiment that bears a defined relationship to a unit of measurement of a physical quantity.[1] Standards are the fundamental reference for a system of weights and measures, against which all other measuring devices are compared. Historical standards for length, volume, and mass were defined by many different authorities, which resulted in confusion and inaccuracy of measurements. Modern measurements are defined in relationship to internationally standardized reference objects, which are used under carefully controlled laboratory conditions to define the units of length, mass, electrical potential, and other physical quantities.

16.15 Test: Comparison between items of equipment, one of which is a measurement standard of known accuracy after a calibration has been preformed.

16.16 Travel: Transportation of TMDE to and from the Contractor’s Off-site Laboratory for Calibration and/or repairs will not be paid by the USCG. All travel costs are to be paid by the Contractor.

16.17 Verification: Confirmation through examination of a given item and provision of objective evidence that it fulfills specified requirements.