Attachment 7 Designed Requirements___10 pgs.___Dated June 2020.pdf

Attachment 7

Design Requirements

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DESIGN REQUIREMENTS

1. PROJECT DESIGN:

1.1. The project design shall be performed by a certified A-E firm hired for this project by the Contractor, regularly engaged in projects of similar size and type, whose design meets Spanish, US and NATO regulations. The A-E shall provide a comprehensive description of the project to be designed under this contract. The description of the project shall be prepared in sufficient detail to clearly describe all functional requirements and minimize design changes. During the progress of the work, the A-E may expect minor changes in criteria within the general scope of the project and shall make necessary adjustments accordingly. The 35% design submission is intended to clarify and establish specific requirements of project.

1.2. The project submitted by the A-E Firm shall represent the best engineering solution possible providing a complete and usable installation. All work must be in accordance with current criteria, guides and specifications established by the Spanish, US and NATO regulations.

2. ENVIRONMENTAL CRITERIA: The Integrated Natural Resources Management

Plan for Morón Air Base and the Final Governing Standards (FGS) for Spain shall be followed to assure final design meets all environmental requirements.

3. SERVICES. The services to be performed and project documents to be provided to the Government shall include the following:

1. Design analysis.

2. Technical specifications.

3. Drawings.

4. Cost estimates.

5. Design conferences, site inspections and investigations (to include minutes of all meetings).

4. KICK-OFF MEETING: Before beginning the design and within 30 days of contract award, the Contractor shall review current criteria, guides and specifications, make a thorough study of conditions at the site and the requirements of the project. A kick-off meeting shall be held by the

Contractor with the members of the Base and Government representatives to clarify the functional requirements to be met and the scope of the work. Any conflict shall be brought to the attention of the

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Contracting Officer. The expected outcomes of this meeting are:

1. Integrate the Contractor and all Base and Government representatives into the project team.

2. Achieve consensus from the project team on any issues and concerns with the Contractor's technical proposal and the User's functional requirements.

Confirm the design is within the project budget.

3. Establish and explain policies and procedures for completion of a successful project.

4. Establish clear lines of communication and points of contact for

Government and Contractor team members.

5. Establish project design schedule, design submittal packaging, and preliminary construction schedule including the main activities related to the construction of this project foreseen at this stage.

6. Discuss design milestones and events.

7. Establish clear expectations and schedules for facility turnover, providing asset management records, O & M submittals, and training of Government maintenance personnel.

8. Establish procedure for design packages reviews, Contractor's resolution to comments, and Government's role in review of packages.

5. DELIVERABLES: The submission requirements at the different design review milestones are indicated below as minimums per deliverable.

5.1. First Submittal: This submission to the Contracting Officer or CE personnel shall be at approximately the 35 percent stage of completion (see requirements in table below). The

Contracting Office or its CE personnel shall furnish the A-E with the comments and corrections from the 35% review package to be incorporated in the subsequent submission.

5.2. Second Submittal: This submission to the Contracting Officer or CE personnel shall be at approximately the 65 percent stage of completion. The documents in the table below shall be provided as deemed necessary to convey the design intention in a construction contract. Likewise, comments and corrections shall be provided, after revising the package, to be included in the third submission.

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5.3. Third Submittal (Pre-Final). This submission (95 percent) shall be essentially complete from A-E viewpoint and shall include information in sufficient detail of all phases of the work to provide a complete technical submittal. The intent of this submission is to prevent premature time-consuming reviews of incomplete drawings and specifications. All submittal data, including plans and specifications, shall be date stamped with the date of submittal. An incomplete submittal shall not be accepted. Engineering calculations shall be legible, neatly arranged, bound and indexed.

The A-E's name and the project title shall be shown, as well as Contractor’s name. Design data shall be clearly stated, and where unconventional design methods or formulas are employed, reference sources shall be cited. Specifications for the third submission (95%) shall be complete, with all elements thoroughly checked and coordinated with the drawings and with sufficient detailed information to permit accurate construction of the project. The third submission shall incorporate all comments of the previous submission. Particular emphasis shall be placed on coordination of the different disciplines where parts of the design are subcontracted. The Contracting Office or its CE personnel shall furnish the A-E with the comments and corrections to be included in the final submission following the review of the third submittal.

5.4. Final Submittal Project Design. The final submission (100%) shall incorporate the corrections and clarifications noted on the third submission or an explanation provided for not doing so.

5.5. Table of Deliverables:

Document Description Number

Required

35% Design Submission

Basis of

Design/Design

Analysis

Description of design criteria, principles and codes applied and results of calculations, tests and other information pertinent to the design of the project organized and detailed sufficiently to permit easy selection of the appropriate guide specifications.

2 bound copies and 1 electronic copy

Outline Specifications Draft specifications at this level. The outline specifications shall list all basic construction items and specific types of materials. The outline specification shall describe any special conditions of service and site conditions inherent in the project.

1 electronic copy

Drawings Sketches/plans including site plan, perspective, floor plans, and elevations required for the project.

2 sets (A3 size), 1 set

(full size) and

1 electronic copy

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GIS/topographic survey

General area and location of all built-in equipment shall be shown. General location of utilities connections shall be shown.

1 bound copy and 1 electronic copy

Preliminary cost estimate (rough order of magnitude)

A cost analysis of various structural, mechanical and electrical systems shall be included.

1 electronic copy

Design review meeting minutes

Minutes of the design review meeting shall be distributed within 5 workdays after each meeting.

1 electronic copy

65% Design Submission

Basis of

Design/Design

Analysis

Further development of previous up to this stage of design. All major design concepts to be captured, at minimum partially designed.

2 bound copies and 1 electronic copy

Specifications Preliminary specifications in sufficient detail to permit a thorough review, English version only.

2 bound copies and 1 electronic copy

Drawings Cover sheet - project location maps, drawing index, site plans. Civil, Architectural, Mechanical, Electrical and Communication drawings: Telephone/data lines, external conduits and cables, manholes/handholes, and other utilities drawings (lighting, fire hydrant piping, etc.) affecting works.

2 sets (A3 size), 1 set

(full size) and

1 electronic copy

GIS/topographic survey

Where GIS or topographic studies have been made. 1 bound copy and 1 electronic copy

Cost estimate Itemized cost estimate shall be provided summarized by the major work categories.

1 bound copy and 1 electronic copy

Comments on 35% submission

Annotated prints and comments on the 35% submission shall be returned with this submission. This can be included in the basis of design/design analysis as an attachment.

1 electronic copy

Design review meeting minutes

Minutes of the design review meeting shall be distributed within 5 workdays of each meeting.

1 electronic copy

95% Design Submission

Basis of

Design/Design

Further development of previous up to this stage of design, including all civil, structural, mechanical and

2 bound copies and 1

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Analysis electrical calculations, including short circuit calculation, load calculations, and lighting calculations if needed, hydraulic, among others. Engineering calculations shall be legible, neatly arranged and indexed.

electronic copy

Specifications Full specifications including Spanish translations. The content of each translated page shall be the same as each page of the English version of the specification.

Separate volumes by language.

2 bound copies and 1 electronic copy

Drawings Drawings, at this stage, shall include Spanish translations.

2 sets (A3), 1 set (full size) and 1 electronic copy

GIS/topographic survey

Where GIS or topographic studies have been made. 1 bound copy and 1 electronic copy

Cost estimate Itemized cost estimate shall be provided summarized in the form named Construction Cost Estimate

Breakdown

1 bound copy and 1 electronic copy

Comments on 65% submission

Annotated prints and comments on the 65% submission shall be returned with this submission. This can be included in the basis of design/design analysis as an attachment.

1 electronic copy

Design review meeting minutes

Minutes of the design review meeting shall be distributed within 5 workdays of each meeting.

1 copy

100% Design Submission

Basis of

Design/Design

Analysis

Further development of previous up to this stage of design, including all civil, structural, mechanical and electrical calculations, including short circuit calculation, load calculations, and lighting calculations if needed, hydraulic, among others. Engineering calculations shall be legible, neatly arranged and indexed.

1 bound copy

Specifications Final specifications including Spanish translations. The content of each translated page shall be the same as each page of the English version of the specification

1 bound copy

Drawings Drawings shall include proper signatures. 2 sets (full size), 2 sets

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(A3 size), 1 set (full size in mylar)

GIS/topographic survey

Where GIS or topographic studies have been made. 1 bound copy

Cost estimate Signed original of final cost estimate (Construction

Cost Estimate Breakdown)

Signed original

Comments on 95% submission

Annotated prints and comments on the 95% submission shall be returned with this submission. This can be included in the basis of design/design analysis as an attachment.

1 bound copy

Electronic copies All drawings, specifications and other project documents shall additionally be on a CD-ROM or

DVD-ROM utilizing Adobe PDF, MS WORD 2016 and AUTOCAD 2015 or higher. Drawings shall be on a separate CD-ROM or DVD-ROM than the rest of the documents and in both AUTOCAD and Adobe PDF formats. All other documents shall be provided in both the original format and in Adobe PDF. Final CD-ROM or DVD-ROM for drawings and specifications must be labeled as follows:

Project name and location

Date

Project Number

A-E Firm

Contractor's Name

Drawing numbers

Virus scanner person’s name

1 copy

Other All computations, studies and other significant material shall be bound in book form for the final submittal.

The annotated prints and comments on pre-final submission.

1 bound copy and 1 electronic copy

5.6. Appropriate Signatures. Each final drawing shall be signed by the Designer of Record

(DOR). The project shall be validated by the organizations of Morón Air Base involved on the project with a signature on the cover sheet. To expedite this process the A-E shall send the original drawing of the cover sheet on polyester with the third submission and it shall be returned to the A-E prior to the final submission with the required signatures.

5.7. Project Drawings Final Submission. Project drawings shall be final and complete with

Attch 7 - 7 of 10 all elements thoroughly checked and coordinated. All elements of the work shall be properly coordinated to insure that there are no conflicts between all portions of the work. Particular emphasis shall be placed on this coordination when certain elements of the design are performed under sub-contract to the A-E contract. Drawings shall be prepared in order to avoid errors, omissions, inadequacies or conflicts with the specifications. Applicable parts of the following design data shall be shown on the drawings.

5.8. Format for Drawings:

5.8.1. AUTOCAD Requirements: All designs shall be accomplished in AUTOCAD 2015 or higher and shall be submitted on CD ROM and in one set of Mylar reproducible.

5.8.2. Size of Drawings: The A-E shall use drawing size DIN A-1 841 mm x 594 mm in all cases unless specifically directed to use another size.

5.8.3. Lettering and Shading: The minimum size lettering on all project drawings shall be

2.5 mm high. Make minimum gap between lines equal to one-half the letter height. Shading is not acceptable.

5.8.4. Scales: Locate it directly under the title of each plan, elevation, section and detail and shall be an indication of the scale of the object drawn (example: SCALE 1:100) on the metric system unless otherwise approved. In addition to the conventional scales, and directly to the left of the title block, shall be a series of graphic scales, which shall include every scale used on the sheet. Scales shall be placed in sequence according to size with the smallest uppermost. If it is not sufficient to place all scales on one sheet, each sheet must be treated independently, as the drawings used usually are reduced in size and not always at scaled. For these reasons, it is imperative that graphic scales be shown.

5.8.5. Title Blocks: Sample of title block is available at Morón Air Base, Bldg. 202, Design

Section.

5.8.6. Arrangement of Drawings: Drawings shall be arranged and comply with the A/E/C

CAD Standard – Release 5.0, prepared by the CAD/BIN Technology Center.

5.8.7. Register number: All drawing sheet shall be incorporated in its title box the register number record provided by Morón Air Base Civil Engineering specific for each project.

5.8.8. Drawing Orientation: The orientation of drawings shall be arranged with North toward the top (or left edge, if better suited) of the plotted sheet and perpendicular to the sheet borderline. On individual sheets, if the shape of the area dictates, the North symbol can be oriented between these directions to accommodate the site. For example, on drawings having excessive longitudinal but

Attch 7 - 8 of 10 limited lateral dimensions, such as those for roads and railroads, the North symbol can be oriented obliquely to make the best use of available space. All drawings of the same discipline shall be consistent in orientation in so far as practicable.

5.8.9. GIS Master Plan: Coordinate with Geobase office for requirements on GIS drawings and obtaining initial site plans for GIS survey.

5.9. Requirements for Project Specifications:

5.9.1. Project Specifications Preparation. The project specifications form a part of the contract documents. Project specifications shall be as brief as possible, definite, and free of ambiguities and omissions, which might result in controversies and subcontractors' claims for additional compensation. For construction projects, which involve interruptions of existing facilities operations or major utility usage, it is the Contractor's responsibility to discuss the required outages and interruptions with the Contracting Officer or CE personnel and operations personnel to establish a construction schedule for these interruptions in the contract specifications. In order to provide conformity in reproduction of specifications, it is requested that all sketches, which are to be bound as a page in the specifications, be drawn on a sheet of A4 page size with 1.25 mm margin on all sides.

5.9.2. Standard Specifications. The guideline for the specifications shall the Unified

Facilities Guide Specifications (UFGS). Maximum use shall be made of standard specifications, materials and methods of construction available in Spain (for example, UNE, CÓDIGO TÉCNICO

DE LA EDIFICACIÓN, PLIEGOS DE CONDICIONES DEL MOPU, among others). Federal and

Military Specifications and other standards such as ASTM, ASME, AASHO shall not be used if the products or the methods described are not available in Spain or are not common practice in the local construction industry, unless there is a requirement for use of such product or method (ie; U.S.

standard electrical devices). In general, the materials shall meet all necessary requirements and be specified briefly in the project specifications.

5.9.3. Spanish Translation of Specifications: It is a requirement to submit a Spanish translation of project specifications. Project drawings shall contain both the English and Spanish versions.

5.10. Cost Estimate Requirements: It shall provide a detailed breakdown of all items required for the construction project based on this design. The Construction Cost Estimate Breakdown shall be developed, at least, in accordance with the divisions of the UFGS, and marked "For Official

Use Only". Cost estimates shall be prepared separately for each funding source category. Summary sheets of not more than 4 pages shall be provided.

5.11. Correspondence: The Contractor shall forward all correspondence pertaining to this contract to the Morón Air Base Contracting Officer or CE personnel including submittal packages, Attch 7 - 9 of 10 minutes of meeting and all pertinent documents. The only exception to this requirement is the 100% submittal, which shall be delivered directly to Civil Engineering of Moron Air Base.

5.12. Minutes. The Contractor is responsible for recording, typing, and preparing the meeting minutes of all pre-design and design review conferences for their distribution.

6. COORDINATION: The Contracting Officer or CE personnel shall establish a Project

Manager between the Contractor and all U.S. Government agencies for general and detailed technical information necessary to completing the terms of the contract. The Contracting Officer, in conjunction with the Project Manager, shall assist the Contractor to gain access to Base and facilities necessary to complete the terms of the contract.

7. MATERIALS TO BE MADE AVAILABLE BY THE GOVERNMENT PRIOR TO

DESIGN START: The Government shall provide access to the Contractor to the following materials prior to design start:

1. Existing record drawings.

2. Government publications and criteria shall be available for review, during normal duty hours, at the Base Civil Engineering Office, Bldg 202, of Moron

Air Base, Spain.

3. One copy of the facility as-built drawings necessary for design.

4. Project, project register number, title block and drawing frame to be used for final contract drawings in AutoCAD 2015 file.

5. Key Map of Spain, Vicinity Plan, Base Map, Reference Key, logos, drawing schedule table and project coordination table for the cover sheet in AutoCAD

.2015 file.

6. AutoCAD seed files, color table, font resource files used for the creation of AutoCAD design files.

7. A sample of Cover Sheet and Second Sheet. These samples are to be strictly adhered to when formatting the cover and second sheets for each project. The

Contractor shall be required to edit the list of abbreviations.

8. Vicinity, Location and Base information for the project location in

ESRI (Environmental Systems Research Institute) Geodatabase, as well as reference control points in UTM WGS84 coordinates system.

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9. Submittal Sheet for project design packages.

10. Standard specification cover sheet.

11. Files of existing site and facilities’ plans, details and utility plan files shall be made available to the Contractor. The Contractor shall research the files of all applicable drawings and generate a list of any document that is deemed necessary. The

Government shall provide copies of the drawings within 72 working hours of the

Contractor's request. All provided drawings in either hard copy or digital drawing file formats are record drawings and not as-built drawings. Air Force record drawings are from past construction projects that may not reflect the true as-built condition. The Air

Force shall provide one full size copy of each drawing required. Any additional copies of any one particular drawing shall be at a reduced scale, normally half size.