Attachment 6 - Example BOP.pdf

EXAMPLE

O

NLY

BUILDING OPERATING PLAN

PREPARED FOR:

GSA Aberdeen Federal Building

115 4th Ave SE

Aberdeen, SD

SD0040ZZ

REGION 8

July 2018

NLY

TABLE OF CONTENTS

1.0 GENERAL GUIDANCE…………………………………………………………………..….…X

2.0 OPERATIONAL PROCEDURES AND SITE PLANS………….…………………………… X

2.1 BOILER PLANT

2.2 CHILLER PLANT

2.3 DOMESTIC HOT WATER PLANT

2.4 HEATING BOILER PLANT

2.5 GENERAL PLUMBING AND DOMESTIC WATER SYSTEMS

2.6 WATER TREATMENT PLAN

2.7 FIRE ALARM SYSTEMS

2.8 FIRE SUPPRESSION SYSTEMS

2.9 SITE PLANS AND DRAWINGS

2.10 EQUIPMENT INVENTORY

3.0 HVAC EQUIPMENT DESCRIPTIONS AND SEQUENCES OF OPERATION…….......... X

3.1 PENTHOUSE MECHANICAL ROOMS

3.2 PENTHOUSE AIRHANDLERS

3.3 MAIN AIRHANDLERS

4.0 ELECTRICAL DISTRIBUTION AND SPECIFICATIONS................................................... X

4.1 EMERGENCY GENERATORS

4.2 MAIN ELECTRICAL SUBSTATIONS

4.3 ADDITIONAL SUBSTATIONS

4.4 LIGHTING CONTROL SYSTEMS

4.5 TRANSFORMERS

5.0 ENERGY MANAGEMENT CONTROLS AND SPECIFICATIONS….............................. X

5.1 BUILDING AUTOMATION SYSTEM

5.2 DUAL DUCT VAV TERMINALS

5.3 COOLING VAV TERMINALS

6.0 ARCHITECTURAL AND STRUCTURAL SYSTEM MAINTENANCE............................. X

6.1 FAÇADE

6.2 ROOFS

6.3 PARKING DECKS

6.4 RAIN GUTTERS

6.5 DRAINS

6.6 WINDOWS

6.7 VERTICAL TRANSPORTATION (ELEVATORS/ESCALATORS)

7.0 CUSTODIAL OPERATIONS AND GROUNDS MAINTENANCE….…….……………….. X

7.1 LANDSCAPE MAINTENANCE

7.2 PEST CONTROL

7.3 TRASH

7.4 SNOW REMOVAL

7.5 BUILDING CLEANING

7.6 PARKING LOTS

8.0 TOUR PROCEDURES AND MAINTENANCE DOCUMENTATION……………..…....... X

8.1 TOUR PROCEDURES

8.2 DAILY CHECKLIST

8.3 WEEKLY CHECKLIST

8.4 SCHEDULED MAINTENANCE

8.5 CORRECTIVE MAINTENANCE AND REPAIRS

8.6 PLANNED PREVENTIVE MAINTENANCE

9.0 SERVICE CALL, MAINTENANCE AND REPAIR PROCEDURES……………………. X

9.1 TENANT REQUEST AND SERVICE CALLS

9.2 AFTER-HOURS CALLS

9.3 EMERGENCY SERVICE CALLS

10.0 BUILDING SECURITY PROCEDURES................................................................................ X

10.1 ACCESS AND IDENTIFICATION

10.2 MONITORING

10.3 BAGGAGE INSPECTIONS

10.4 LOADING DOCK ACCESS

10.5 PARKING LOT ACCESS

10.6 AFTER HOURS ACCESS

10.7 PATROLS

10.8 REPORTING INCIDENTS AND RESPONDING TO EMERGENCIES

10.9 FIRE INCIDENT INVESTIGATIONS

10.10 SIGNAGE

11.0 EMERGENCY PLANS AND HAZMAT PROCEDURES AND CONTINGENCY

PLANS………………………………………………………………………………….…….. X

11.1 SHELTER IN PLACE LOCATIONS

11.2 BUILDING EVACUATION ROUTES AND MEETING PLACES

11.3 BOMB AND BIOHAZARD CONDITIONS, SYSTEMS SHUTDOWN PROCEDURES

11.4 ELEVATOR EMERGENCY PROCEDURES

11.5 FIRE EXTINGUISHER, DEFIBRILLATOR AND PULL SWITCH LOCATIONS

11.6 ASBESTOS MANAGEMENT

11.7 HAZARDOUS MATERIAL AND HAZMAT WASTE MANAGEMENT

11.8 UNDERGROUND STORAGE TANKS

11.9 LEAD PAINT MANAGEMENT

11.10 ENERGY LOAD CURTAILMENT PLANS

11.11 WATER CURTAILMENT PLANS

11.12 LOSS OF PERSONNEL

11.13 EMERGENCY NUMBERS

11.14 DISASTER AND RECOVERY PROCEDURES

11.15 FIRE PUMPS

11.16 SUMP PUMPS

11.17 SEWAGE EJECTOR PUMPS

11.18 PRESSURE BOOSTERS

11.19 PRESSURE REDUCING STATIONS

11.20 BACKFLOW PREVENTOR

11.21 ALL MAIN SHUT OFF LOCATIONS AND PROTOCOL

1.0 GENERAL GUIDANCE

This document presents the Building Operating Plan for

Aberdeen Federal Building

115 4th Ave SE

Aberdeen, SD

SD0040ZZ

This plan documents the procedures for the operation off all the mechanical and electrical equipment in the Building. Equipment is operated to maximize safety and to maintain comfort conditions. Electricity, gas and water usage is kept to a minimum without compromising either safety or comfort. The systems covered by this Building Operating Plan include:

1) Electrical systems and equipment

2) Mechanical systems and equipment

3) Fire Protection systems and equipment

4) Control Systems controlling all systems which themselves are within the scope

5) Architectural and Structural systems, fixtures, structures and equipment within the government owned site.

Excluded from this Building Operating System

1) Security Systems

2) Telecommunication Systems

3) Equipment owned and operated by tenant agencies

4) Furnishings

5) Equipment owned by servicing public utilities

6) Vertical Transportation (Elevators / Escalators)

When levels of required services change, when building equipment changes, when operating procedures change, or when agency requirements change, the plan shall be revised on a timely basis (within 10 working days) and submitted to the CO or designee.

The conservation of energy is not achieved at the expense of maintaining the required environmental or other special conditions described elsewhere in the building operating plan.

Energy conservation is achieved through effective operational and maintenance practices as well as appropriate repairs or alterations to existing equipment or systems which reduce the overall cost of service. Energy conservation is achieved through the employment of good engineering and operating practices using accepted methods and procedures.

It is the tenant agency’s responsibility to ensure that lights and equipment are turned off when not needed, that ventilation is not blocked or impeded, and that windows and other building accesses are closed during the heating and cooling seasons. The operation of portable heaters, fans and other such devices in Government controlled space is prohibited unless authorized by the GSA Building Manager.

There are no areas in the building authorized to maintain a level of lighting higher than that specified in the Federal Property Management Regulations or as directed by GSA.

There are no areas in the building authorized to maintain higher room temperatures during the heating season than those authorized by GSA.

Temperature- Heating/Cooling

The Contractor shall adhere to the temperature levels and energy conservation practices identified herein.

During normal working hours, temperature controls shall be set to maintain space temperatures in accordance with the latest guidelines issued by the American Society of Heating, Refrigeration and Air-Conditioning Engineers, Inc., (ASHRAE), Thermal Environmental Conditions for Human Occupancy.

During non-working hours heating temperature shall be set no higher than 60° Fahrenheit* and air-conditioning will not be provided except as necessary to return space temperatures to a suitable level during working hours and to assure the protection of the building and its systems.

*Minimum setback for temperatures and humidity control may vary from the established ASHRAE standards where it is necessary to maintain a specified set point as established by the architect and the Architectural Woodwork Institute (AWI) in order to maintain and protect the finished woodwork throughout the courtrooms and offices. These perimeters will be established and adjusted as necessary by the CO or designee in order to maintain the building interior finishes.

Temperature levels stipulated by the Government are subject to change based on nationwide energy policies.

There are no night time set-backs for the chilled water, but at night the load is reduced because there is no demand for it. After hours cooling is provided only if Tennant agency has submitted a Reimbursable Work Authorization and it has been approved by GSA.

General Contract Information

Service Provider: CMC and Maintenance, Inc.

Contract #: 47 PJ0018 D0007 Contact:

Jason M. Gatchell, CMC Contract Manager, 207-941-9444 Joe Bouchard, CMC Alternate Contract Manager, 207-941-9444 Chad Andrews, CMC Project Manager, Aberdeen, SD 605-377-8684 Ron Lammers Onsite supervisor, Aberdeen 605-377-8254 Brian Kummet, CMC General Maintenance Worker, Aberdeen 605-377-8837

Base: June 1, 2018 – January 31, 2019 ( 7 Months) Option 1: February 1, 2019 – January 31, 2020 (12 Months) Option 2: February 1, 2020 – January 31, 2021 (12 Months) Option 3: February 1, 2021 – January 31, 2022 (12 Months) Option 4: February 1, 2022 – January 31, 2023 (12 Months)

The contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools, and equipment. They are also responsible to plan, schedule, coordinate and ensure effective and economical completion of all work and services specified in this contract.

All mechanical specifications are a statement of the minimum level of work and services that are to be provided in certain areas under this plan. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. At a minimum, the contractor will be required to take all steps and measures which would be taken by a prudent building owner to maximize the life expectancy of the property, including having a journeyman mechanic/technician(s) on-site for a minimum of 8 hours per day, 8:30am-5:00pm.

All mechanical, electrical, utility, interior and exterior architectural and structural systems in the buildings shall be operated and/or maintained at the highest level of efficiency compatible with the current energy conservations requirements, and maintained at an acceptable level, throughout the contract performance period.

An “acceptable level” of maintenance is defined as the level of maintenance, which will preserve the equipment and structure in unimpaired operating condition; i.e. above the point where deterioration will begin, thereby diminishing the normal life expectancy of the equipment and/or structure. The contractor is responsible for performing scheduled and unscheduled maintenance and maintenance repairs, as necessary, on a 24-hour a day, 365 days per year basis including emergency call-back service.

The contractor shall maintain the machinery spaces, shops, and storerooms in a safe, clean, and orderly manner. When work is performed in these areas, the contractor’s personnel shall clean up all debris and leave the area in a presentable condition. The machinery rooms including floors and the equipment located within the machinery rooms shall be painted as necessary to maintain the appearance of the room and equipment. When painting, the contractor must comply with the ANSI color coding system outlined in the ASNI A13.1, Scheme for the Identification of Piping Systems, and maintain the identity (identification number) of the equipment. The contractor must obtain the approval of the COR before storing anything in machinery spaces.

Utilities

Utility Provider Information:

Utility Type: Electric Utility Provider: Northwestern Energy Account# Accounting String: NA Contract Period: NA

Utility Type: Electric (Lights & Plugs) Utility Provider: Northwestern Energy Account#:

Accounting String: NA Contract Period: NA

Utility Type: Sewer Service Utility Provider: City of Aberdeen Account#:

Meter#: NA Accounting String: NA Contract Period: NA

Utility Type: Water Service Utility Provider: City of Aberdeen Account#:

Meter#:

Accounting String: NA Contract Period: NA

Utility Type: Fire Protection Utility Provider: ALARMCO Account#: 9014 Meter#: NA

Contract Period: NA

Utility Type: Gas Utility Provider: Northwestern Energy Account#:

Meter#:

Contract Period: NA

Deduction Meter- NA

Overtime/Reimbursable Overtime utilities are provided upon request except with agencies that have computer rooms that require 24/7 cooling, which is billed quarterly.

OVERTIME UTILITIES

AGENCY AREA REQUIRING OT LOCATION DURATION

a. Aberdeen - BIA computer rooms – 1 room – 24 hours/day, 7 days/week

b. Aberdeen - IHS computer rooms – 2 rooms – 24 hours/day, 7 days/week

c. Aberdeen - IRS computer rooms – 1 room - 24 hours/day, 7 days/week

Startup & Shutdown Times & Procedures Normal Operating Hours: 6:00am to 5:00pm

Supervisory Building Manger: NA Property Manager: Brenda Harr Equipment Specialist: Rick Hagmann Assistant Property Manager: Jeremey Backous

Number of Occupants: Approximately 450

Number of Parking Spaces: 211

Primary Tenant: BIA

Classifications: NA Building Number: SD0040ZZ Construction Date: 1974 Accessibility Compliant: Yes Security Level: Elevated Tier Designation: 3 Congressional District: SD

Structure:

Design and Construction: 1970 Preformed Concrete Panels

Gross Square Feet: 210,466 Rentable Square Feet: 149,792 Useable Square Feet: 150,000 Exterior Outside Area: 107,595 Exterior Paved & Parking Lot area 76,994 Floors: 7 Plus basement

2.0 OPERATIONAL PROCEDURES AND SITE

PLANS

This Section describes the procedures for operating the building’s HVAC systems.

2.1 BOILER PLANT

2 Boilers, hot water

Bryan model RV-600-W-FD, 6000 MBTUH, Oil & Gas SN: NB56809 Bryan model RV-600-W-FD, 6000 MBTUH, Oil & Gas SN: NB56817

2.2 CHILLER PLANT:

2 Chillers:

Refrigeration machine, Rotary Screw, York, 250 ton, Model YRVCVBTO-46A, S/N SNMM189700, R134A refrigerant(900lbs)

Refrigeration machine, Rotary Screw, York, 250 ton, Model YRVCVBTO-46A, S/N SNMM189830, R134A refrigerant(900lbs)

2.3 DOMESTIC HOT WATER PLANT

24hrs a day 7 days a week High Efficiency Natural Gas with Recirculation pump

2.4 HEATING & COOLING OPERATIONS

---Heating Operation – September through May---

● Boilers and pumps are started and stopped by the Energy Management System.

The heating water temperature is controlled by reset schedule based on outside temperatures.

● The Boilers are operated 24 hours per day 7 days a week when outside temperatures are below 48 deg. F. The boilers and pumps are alternated twice a day, at 8:00AM and 8:00PM.

● Air handler units are controlled by the Energy Management System and are started on a staggered schedule beginning at 5:45AM and stopped at 4:45PM.

Room/zone temperature settings are 68 to 73 deg. F during 7:00AM to 5:00PM, Monday through Friday, except Holidays.

● During unoccupied hours the system is set to night setback with Perimeter Air

Handling Units 5,6,7,8 and AHU 1&2 cycling to maintain 60 deg. F. zone temperatures. During extreme cold outside temperatures, below 0 deg. F, the startup schedule will be adjusted in order to have room temperatures at 68 deg. F by 7:00AM.

● HF-1 Monday 5:30AM to 9:00AM and 11:30AM to 1:00PM Tuesday-Friday

6:00AM to 9:00AM and 11:30AM to 1:00PM

● Snack Bar 6:30AM to 2:00PM DX enable at 50 outside temp

● Exhaust fan starts at 7:50AM and shuts down at 5:00PM.

● Center wiring closet exhaust fan is off.

● Night setback at 60 degrees

---Cooling Operation – April through October---

● Air handler units are controlled by the Energy Management System and are started on a staggered schedule beginning at Mondays 5:45AM Tuesday-Friday

6:00AM and are stopped at 4:45 PM.

● The Air Handlers use outside air to cool the building when outside temperature and enthalpy are less than return air temperatures and enthalpy.

● The Chiller starts at 6:00AM when the outside temperature is above 65-72 deg. F

Depending on time of day, IF the outside air is not able to cool the building due to temperature and/or enthalpy and solar gain, and the return air temperatures are above 74 deg. F. Chillers are shut down at 4:30PM

● The Chiller maintains 45 deg. F average chilled water temperature.

● The Chillers are alternated on a daily basis

● Snack Bar 6:30AM to 2:00PM. DX enable at 50 outside temp. Turns off when chiller is running.

● Room/zone temperatures settings are 74 to 75 deg. F during cooling.

● Exhaust fan starts at 7:50AM and shuts down at 5:00PM.

● Center wiring closet exhaust fan is off.

2.5 GENERAL PLUMBING AND DOMESTIC WATER SYSTEMS

Domestic water pressure on LL-4th floor

Water Booster pump that increases water pressure for floors 5-7 at 100psi at pump. 60 PSI at 7th floor expansion tank.

24 hours a day 7 days a week

2.6 WATER TREATMENT PLANS

HOH / Walling Water does all the water treatment for the building including Boiler Glycol and CAU Glycol. Chilled water loop and Cooling Tower water loop.

Tower water- Conductivity maintained between 3000-4500 mmhos C-6801 is maintained at between 150-200 ppm Water Hardness is maintained below 150 ppm Micro-bio counts taken every other month Corrosion coupons are ran for 90 days 1 steel and 1 copper in each system

Chilled water- Conductivity is maintained below 6000mmhos CS-38 maintained between 600-800ppm PH maintained between 9.2 – 9.8 Micro-bio Counts taken every other month Coupons are ran for 90 days 1 steel and 1 copper in system

Main Heating Loop-

Conductivity Maintained below 6000mmhos Sodium Nitrile as NaNO2 – CS-38 maintained between 800-1400ppm Glycol Percentage maintained between 30-45 Glycol Freeze point 5F MAX Coupons are ran for 90 days 1 steel and 1 copper in system

CA Heat Loop- Conductivity Maintained below 6000mmhos Sodium Nitrile as NaNO2 – CS-38 maintained between 800-1400ppm Glycol Percentage maintained between 45-55 Glycol Freeze point 0F MAX

2.7 FIRE ALARM SYSTEMS

Simplex Fire alarm Panel

Service Provider: Monitoring Service is provided by Alarmco, Inc 1-877-925-2769

Fire Protection Drawings- Room 727

2.8 FIRE SUPPRESSION SYSTEMS

Fire Pump for main building, PAC unit for Elevator and Dry pipe system for parking garage

2.9 SITE PLANS AND DRAWINGS

Room 727

2.10 EQUIPMENT INVENTORY

See Equipment Inventory maintained in TAB 14 of the Deliverables Book maintained in the contractor office

3.0 HVAC EQUIPMENT DESCRIPTIONS AND

SEQUENCES OF OPERATION

3.1 PENTHOUSE MECHANICAL ROOM

Pneumatics compressor cycles at a cut in of 70 cut out of 90 and then regulated down to 20 psi then distributed to building. Compressor is set in a lead lag control.

3.2 PENTHOUSE AIRHANDLERS

Combustion air is supplied though an air handler in the boiler room that supplies a constant 65 degree air in the winter. Dampers are opened and closed based on load. Fresh air exhaust dampers are powered open in case of alarm in CAU.

3.3 MAIN AIRHANDLERS

AFTER HOURS OCCUPANCY:

Air Handling Units:

AHU Area Serviced Location SF1 West Wing Core North Half Floors 1-6 PH SF2 West Wing Core South Half Floors 1-6 PH SF3 South Wing Core East Half Floors 1-6 PH SF4 South Wing Core West Half Floors 1-6 PH SF5 West Wing North Windows Floors 2-6 PH SF6 West Wing South Windows Floors G-6 PH SF7 South Wing East Windows Floors 2-6 PH SF8 South Wing West Windows Floors G-6 PH AHU 1 North Windows Ground Room 014 AHU 2 East Windows Ground Room 014 AHU 3 HF-2 Room 109 Room 109(above ceiling) AHU 4 HF-1 Room 110 Room 110(above ceiling) AHU 5 Snack Bar (2nd floor) Snack bar kitchen

Mechanical Drawings- Room 727

Indoor Air Quality: Is tested by GSA

4.0 ELECTRICAL DISTRIBUTION AND

SPECIFICATIONS

4.1 EMERGENCY GENERATORS

In basement parking ramp South wing. Run weekly and load run monthly (20-30%) with fire pump Building lights and elevator 1.

4.2 MAIN ELECTRICAL SUBSTATIONS

Room 021

4.3 ADDITIONAL SUBSTATIONS

Step down Transformers in room 727 721 609A 509A 409A 309A 209A 109A 019

4.4 LIGHTING CONTROL SYSTEMS

Lighting Settings: Only Bathrooms and Conference rooms have auto on off motion

Levels: (FYI: Lighting levels can be found in the FPMR. Please note that these levels are subject to change)

Lighting On/Off Times: ON 6 AM OFF 5:30 PM BY GUARDS

Site Lights: Outdoor lights are on astrological timer and light sensors

Elevator Lobby lights: 24/7 Tower Lobby Lights: N/A

Courtroom Lights: N/A Parking Garage Lights: ON 6am by guards OFF 6PM by cleaners manual Breakers

During the weekends no interior lighting comes on, only site lights come on.

Electrical Lighting Drawings (location): Room 727

5.0 ENERGY MANAGEMENT CONTROLS

AND SPECIFICATIONS

5.1 BUILDING AUTOMATION SYSTEM

Tridium Niagra AX During normal working hours, ventilation shall be maintained in accordance with the latest guidelines from ASHRAE, Ventilation for Acceptable Indoor Air Quality. The contractor’s responsibility to comply with these requirements is limited by the capacity of the building’s HVAC equipment, Building Automation System (BAS), and outside environmental conditions.

5.2 DUAL DUCT VAV TERMINALS

As Applicable N/A

5.3 COOLING VAV TERMINALS

All floor level zone VAV are pneumatic controlled cool only and are set to 74-75 for cooling and are set to 60 for winter time operation to drive full open and are manually set by contractor.

6.0 ARCHITECTURAL AND STRUCTURAL

SYSTEMS MAINTENANCE

6.1 FAÇADE

Preformed Cement Panel

6.2 ROOFS

Asphalt and rock

6.3 PARKING DECKS

There exists 93 ground level Parking Spaces outside the building on upper deck. There is additional 118 parking spaces on the lower level parking garage controlled by key card gate access.

6.4 RAIN GUTTERS

NA

6.5 DRAINS

Roof drains system is cast iron piped to the inside of the building and discharges to city storm sewer.

6.6 WINDOWS

Aluminum framed double glazed tinted with internal blinds. Interior windows can hinge open in order to service blinds.

6.7 VERTICAL TRANSPORTATION

(ELEVATORS/ESCALATORS)

General Contract Information: 3 elevators all service floors LL to 6 elevator 1 freight elevator also does the PH Service Provider: Kone Call Center: 877-276-8691 Location Code for: FB8998 Contract #:

Contact: Wayne Mielke Manager

7.0 CUSTODIAL OPERATIONS AND

GROUNDS MAINTENANCE

7.1 LANDSCAPE MAINTENANCE

Water landscaping Monday Thursday as outside moisture sensor allows set at 15%.

7.2 PEST CONTROL

Janitorial Contract - ASPIRE

7.3 TRASH REMOVAL

Janitorial Contract - ASPIRE A-1 Sanitation

7.4 SNOW REMOVAL

Sweep outside building area with GSA sweeper tractor 1 inch of snow and under. Anything over 1inch contractor comes and does snow removal.

7.5 BUILDING CLEANING

Aspire with exception of Mechanical spaces

7.6 PARKING LOTS

CMC sweeping of sand distributed in winter. Aspire for all other.

8.0 TOUR PROCEDURES AND

MAINTENANCE DOCUMENTATION

8.1 TOUR PROCEDURES

Watches involve performing certain tasks required for the operation of boilers, compressors, and related equipment in a centralized location. Watches include, but are not limited to, starting equipment and loads, and making adjustments at the central control center, and taking water samples, making tests, and adding chemicals as required. A watch does not mean that the operator stays in the same location for an entire shift. The time spent is that required to perform the tasks.

8.2 DAILY CHECKLIST

DAILY (during normal work days): Major HVAC equipment (when in operation), including boilers, chillers, cooling towers, pneumatic control air compressors, and air handler rooms. Fire alarm system control units (e.g. fire alarm system control units shall not have any unwanted trouble conditions). Steam system reducing and regulating stations. Special HVAC for critical functions.

8.3 WEEKLY CHECKLIST

WEEKLY: Distributed HVAC equipment including package units and external condensers, pumps, motors, sewage ejectors, fire pumps, and generators.

8.4 SCHEDULED MAINTENANCE

CMC will follow the schedules that are set up in Ncmms provided by GSA

8.5 CORRECTIVE MAINTENANCE AND REPAIRS

CMC will perform all corrective maintenance and repairs based on equipment requirements

8.6 PLANNED PREVENTIVE MAINTENANCE

Preventive maintenance includes, but is not limited to greasing, oiling, adding refrigerant, changing filters, cleaning, adjusting, replacing belts, and replacing of other expendable items. It also includes scheduled work on items of equipment or systems required to provide continuing operation, to preclude unnecessary breakdowns and to prolong the life of equipment or systems.

Such work will be required to be performed without disruption to the building occupants operations during their normal business hours. Disruptive work will be required to be performed during other than normal building hours.

9.0 SERVICE CALL, MAINTENANCE AND

REPAIR PROCEDURES

9.1 TENANT REQUEST AND SERVICE CALLS

CMC will respond to all tenant routine request and service calls within the time frame as stipulated in SOW section D.23.5.

D.23.5 Routine Service Request Response

The Contractor shall respond promptly to routine work requests (i.e. plumbing & lighting issues) and complete the required work within 24 hours of notification. The Contractor shall immediately notify the CO or their designee with an oral or written extension when the routine service call cannot be completed within the specified timeframe.

9.2 AFTER HOURS CALLS

CMC will respond to after hours calls on an emergency basis only IAW SOW section

D.23.3.

D.23.3 Emergency Call Back (after hours)

Emergency call back requests are Work Request/Work Orders where the work consists of correcting failures that constitute an immediate danger to personnel or property, including, but not limited to: broken water pipes, electrical power outages, electrical problems that may cause fire or shock, gas or oil leaks, major air conditioning, heating problems or fire alarm malfunctions, etc., or any work considered by the CO or their designee to be of an emergency nature. The Contractor shall respond to emergency call back Work Request/Work Orders immediately (within the shortest possible time consistent with the mechanic's location) after working hours within 60 minutes. The

Contractor shall notify the CO or their designee immediately when responding to an emergency call back service request. The Contractor shall remain on the job until the emergency situation has been secured and adequate temporary repairs have been made. Permanent repair shall be governed by the repairs provisions in this document.

The Contractor shall provide a written accounting of any emergency call back, to include costs incurred and plan for permanent correction of the problem, to the CO or their designee the morning of the next working day.

9.3 EMERGENCY SERVICE CALLS

CMC will respond to after hours calls on an emergency basis only (see 9.2 above).

During Normal Operating Hours, CMC will respond IAW SOW Section D.23.2.

D.23.2 Emergency Work Request/Work Orders

Emergency Work Request/Work Orders are Work Request/Work Orders where the work consists of correcting failures that constitute an immediate danger to personnel or property, including but not limited to: broken water pipes, electrical power outages, electrical problems that may cause fire or shock, gas or oil leaks, major air conditioning or heating problems, etc., or any work considered by the CO or their designee to be of an emergency nature. The Contractor shall notify the CO or their designee immediately when responding to an emergency Work Request/Work Orders. The Contractor shall respond to emergency Work Request/Work Orders immediately (within the shortest possible time consistent with the mechanic's location) during normal working hours, but no more than 30 minutes. The Contractor shall remain on the job until the emergency situation has been secured and adequate temporary repairs have been made.

Permanent repair shall be governed by the repairs provisions in this document. The

Contractor must provide a written accounting of any emergency callback, to include costs incurred and plan for permanent correction of the problem, to the COR or designee the morning of the next working day.

10.0 BUILDING SECURITY PROCEDURES

10.1 ACCESS, SIGNAGE AND IDENTIFICATION ,

Visitor entrance sign on south west entrance. Employee entrance signs on north and east sides.

10.2 MONITORING

Internal close loop system by security

10.3 BAGGAGE INSPECTIONS

Performed via security via visitor entrance with visual and x-ray.

10.4 LOADING DOCK ACCESS

By Key Card from parking area. Non-key card holders gain access via escort.

10.5 PARKING LOT ACCESS

Upper deck is open.

LL parking deck By Key Card. Non-key card holders gain access via escort.

10.6 AFTER HOURS ACCESS

By Key Card. Non-key card holders gain access via escort.

10.7 PATROLS

Performed by security contractor

10.8 REPORTING INCIDENTS AND RESPONDING TO

Contract Employee Responsibilities:

The contractors shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall not hold the Government responsible for any action on is part or that of its employees or subcontractors, which results in illness, injury, accident, or death.

GSA Employees must report using the following procedures:

For accidents involving non-GSA employees or property damage accidents: use GSA Form 3620.

The GSA supervisor in charge of the area should complete this report and gathering of necessary information and photographs, building or equipment involved.

For accidents involving GSA employee injury/illness: use GSA form 3623, CA-1, and CA-2. The supervisor of the injured/ill employee should complete the GSA Form 3623. Reporting on the CA-

1 and CA-2 is the responsibility of the injured/ill employee. All reports are to be forwarded to the Ohio Service Center within 5 days of the incident.The FPS contract guards are to also fill out an incident report for all types of injuries.

10.9 FIRE INCIDENT INVESTIGATION

NA

11.0 EMERGENCY PLANS AND

HAZMAT PROCEDURES

[[[Note to preparer: It is not necessarily intended that you physically include all emergency plans in the section, but instead you can indicate their location. For those items that there are no separate plans they should be included here]]]

11.1 SHELTER IN PLACE LOCATIONS

Click Icon See attached GSA Occupant emergency plan

11.2 BUILDING EVACUATIONS ROUTES & MEETING PLACES

Are displayed throughout the building

11.3 BOMB OR BIOHAZARD CONDITIONS AND SYSTEM

SHUTDOWN PROCEDURES

See GSA Occupant Emergency Plan Above

11.4 ELEVATOR EMERGENCY PROCEDURES

In the event of trapped passengers KONE will be contacted by CMC or GSA. All others GSA will contact.

11.5 FIRE EXTINGUISHER, DEFIBRILLATOR AND PULL SWITCH

LOCATIONS

Defibrillator located by guard shack

Fire extinguisher locations- See Attached Pull switch locations by every exit door

11.6 ASBESTOS MANAGEMENT

See Deliverables Book TAB 20 - Asbestos Containing Materials (ACM) Checklist for ACM locations within the building.

See Deliverables Book TAB 21 – CMC Asbestos Operations and Maintenance Program and CMC Respiratory Protection Program

See Deliverables Book TAB 22 - Asbestos Containing Materials (ACM) Certificates

11.7 HAZARDOUS MATERIAL AND HAZMAT WASTE

MANAGEMENT

CMC will maintain control of refrigerant gases IAW SOW Section D.41.3.1 and D.41.3.2.

D. 41.3 Refrigerants

D.41.3.1 Control and Certification The Contractor shall control refrigerants and maintain records in accordance with EPA, GSA, and air quality management district standards. The contractor shall track and report annual refrigerant usage. The report will cover the previous

12 month’s usage, and include the class of equipment and the total charge added. Contractor shall create and maintain an inventory of all excess refrigerants located at the facility. The

Contractor shall take appropriate immediate action and report leaks to the CO or designee. The

Contractor shall maintain and test refrigerant monitors and alarms and purge ventilation systems as part of the maintenance program. Testing shall use appropriate media to test sensors as well as alarm circuitry. Refrigerant control logs shall be updated as required, and a copy sent to the CO or designee. The Contractor shall also maintain a set of logs onsite and make this set of logs available to Government inspection.

D.41.3.2 Certified Handlers Contractor employees who come into contact with refrigerants in the course of their duties shall be certified to handle such refrigerants (EPA Section 608

Technician Certification Program). If equipment containing chlorofluorocarbon (CFC) or hydro chlorofluorocarbon (HCFC) refrigerants is removed from operation under this contract, the

Contractor shall recover all refrigerant in the equipment, seal it in appropriate storage containers, reclaim and reuse it as directed by the CO or designee, or dispose of it within EPA guidelines. In the event of fines or penalties levied by the EPA or an AQMD, the Contractor may be charged the cost as a performance deduction under the Adjusting Payments clause.

Material Safety Data Sheets (MSDS) are maintained in the contractor office in the locker marked as the compliance center location. The hazardous materials inventory is maintained in this location as well.

D.41.16 Hazardous Materials

D.41.16.1 Safety Data Sheets (SDS)

The Contractor shall make material safety data sheets (SDS) available to their employees in accordance with 29

CFR 1910.1200. SDS shall also be made available to the CO or their designee on request. The Contractor shall prepare and submit a hazardous materials inventory as an appendix to the building operating plan. The inventory shall itemize all hazardous materials by specific type as sold with individual SDS and include information pertaining to approximate quantities of each type and exact locations where hazardous materials are to be stored on the premises.

CMC submits the monthly environmental report with its monthly reports submission IAW SOW

Section D.41.16.3 when applicable.

D.41.16.3 Environmental Report

The Contractor shall provide all necessary information required in this Section to comply with environmental and reporting requirements, and agency sustainability goals in this specification. The Contractor shall submit to the CO or their designee the following reports.

Waste Reports- the Contractor shall submit with monthly deliverables on waste handling activities to include disposal and recycling (See Exhibit 3). The report shall contain shipping information for hazardous and nonhazardous waste. Report shall include the waste type, name and final disposition destination. All Hazardous and

Universal Waste shipping documentation shall be maintained for the life of the building.

If the Contractor performs non-hazardous solid waste management for the entire building, they shall also report on these solid waste and recycling activities. The

Contractor shall submit information on green purchasing practices specific to the performance of this contract. Records showing the monthly cost of green cleaning products and materials purchased shall be provided to the USDA and the CO or their designee by the Contractor so that this report can be submitted by the CO or their designee as required by the Resource Conservation and Recovery Act (RCRA), USDA, and EO 13514. The Contractor shall use products that meet the product standards for categories listed in Section D.41.16.4 ‘Key Sustainable Product (KSP) Standards’. For those items that are not listed as KSPs, the Contractor shall select from products from the EPA-designated (e.g. Comprehensive Procurement Guidelines [CPG]) and USDA designated in the BioPreferred Program (visit http://www.biopreferred.gov/), and all other factors (such as price, performance, and availability) being equal, the Contractor shall select the CPG item. For other purchases, unless the Contractor receives an exemption from the Contracting Officer or their designee, the Contractor shall select USDA designated in the BioPreferred Program (visit http://www.biopreferred.gov/), products over products with other sustainable attributes. Products designated under Federal sustainable product programs – USDA BioPreferred, EPA CPG, EPA Design for the

Environment, and Department of Energy's EnergyStar and FEMP - can be found on www.sftool.gov. Sustainable products designated under third-party programs include but are not limited to Green Seal, EcoLogo, and Environmental Choice. Examples of green cleaning products that are available with environmental designations are found in Exhibit

2. This list is not all inclusive. For those categories of product not recognized by one of the aforementioned standard’s, preference shall be given to products meeting the

California Code of Regulations maximum allowable Volatile Organic Compounds (VOC) levels for the appropriate cleaning product category(California Air Resource

Board/California Code of Regulations (CCR), Tile 17 CCR Section 94509 – (Topic cited;

Standards for consumer products at www.calregs.com).

CMC recycles or disposes of hazardous waste through appropriate licensed and certified waste management subcontractors. Fluorescent Tubes are stored in recycle containers until sufficient quantities are available for recycling. Records are maintained and submitted as part of the monthly reports submission. CMC will also complete and file the recycled Content Report each

November as required by FAR Clauses 52.228-5 and GSAR 552-228-76.

D.41.16.2 Disposition of Hazardous Waste

Hazardous Wastes not subject to the Universal Wastes Rule shall be managed in accordance with 40 CFR 260.

Universal Wastes (fluorescent lamps, certain batteries and pesticides) in any quantity subject to the Universal

Waste Rules shall be recycled or disposed of as Hazardous Waste. Preference is given to recycling of intact items. If contractor breaks, and/or mishandles universal wastes, contractor responsible to cleanup said waste and responsible to cover cost of disposal.

Universal waste shall be properly stored while waiting recycling/disposal. All hazardous waste storage and disposal shall be coordinated with the EPG of the OFM. The Manager of the EPG of the OFM must sign the waste profile and waste manifest. Contractor responsible to collect samples for waste characterization prior to disposal, unless

Manager of the EPG concurs that process knowledge can be used for waste characterization. All sampling and analysis shall be documented following SOP 31 of the

Environmental Programs Group.

CMC will participate IAW SOW Section C.41.15.4 as applicable to the waste generated by O&M operations. Most solid waste under this audit is the responsibility of the Custodial Contractor

South Dakota Achieve.

D.41.6 GSA Waste Diversion Report

The Contractor shall participate fully in GSA’s recycling, composting, and other waste diversion efforts for any operational waste generated by the contractor. The Contractor shall perform a Waste Diversion Report of the building and submit the findings to the CO or their designee in the monthly report, the Contractor shall partner with the Government to set up a recycling program that is cost effective to the government and will maximize the amount of waste diverted from the landfill.

As such, all projects must follow the Waste Diversion requirements found in Exhibit 3. In an effort to streamline workload and cost, one comprehensive Waste Management Plan encompassing all aspects of diversion is acceptable.

11.8 UNDERGROUND STORAGE TANKS

One 10,000 gallon diesel fuel tank located underground on the south side of building, double walled fiberglass.

11.9 LEAD PAINT MANAGEMENT

11.9.1 Lead Paint Procedures

11.9.1.2 The Aberdeen Federal Building may have lead paint. There may be occasions when CMC Maintenance employees will need to clean up lead based paint chips that have fallen from ceilings and walls.

11.9.1.3 CMC employees will wear gloves, shoe coverings and a respirator mask while cleaning up lead chips.

a. Procedures:

1. Place the rags, paper towels, mops, disposable non-washable clothing and shoe covers used during the job and cleanup in a heavy-duty garbage bag and seal.

2. Roll up the polyethylene (poly) sheeting to catch the debris and paint chips. Start at the corner and roll the material inward to capture all of the dust and debris, and tape the poly shut with duct tape.

3. Wet wash the entire work area with a cleaning solution according to the directions on the container. Be sure to wear waterproof rubber gloves when you wet wash the area.

4. Use a wet/dry vacuum to vacuum up the cleaning solution. Be sure to keep about two inches of water in the bottom of the canister. The water will help to hold the lead dust in.

The wet/dry vacuum should be used only to vacuum up the wash or rinse water, not to pick up dry dust and paint chips.

5. Rinse the area with clean water. Be sure to use two separate buckets, one for the cleaning solution used earlier, and one for the clean rinse water. Also, use two separate sets of disposable rags, one for the washing step and one for the rinse step. Remember to wear waterproof rubber gloves.

6. Filter the rinse water.

7. Let the debris in the filter dry out and dispose of it as hazardous waste.

8. Put the rags, paper towels, and mops used during the cleanup in a garbage bag and seal.

9. Vacuum the work area again with the wet/dry vacuum.

10. Wait one hour and repeat the cleanup process. This will allow for the cleanup of any lead dust that may have settled.

11. Dispose of the wet vac filter along with the other materials used in clean up.

12. Once the worksite cleanup is finished, don’t forget to clean yourself up! Thoroughly wash your hands, face and hair. Make sure that your work clothes are washed separately from any other clothing.

11.9.1.4 The person who creates the lead waste is responsible for its disposal. Contractors cannot leave lead-contaminated materials with the property owner for disposal. The United States Environmental Protection Agency allows contractors to dispose of residential lead-based paint waste, such as doors, windows, frames, etc., at construction and demolition landfills. Other materials generated from the remodeling activities, such as towels, mop-heads, plastic sheeting, sponges, etc., must be disposed of at a municipal solid waste landfill.

11.10 ENERGY LOAD CURTAILMENT PLANS

GSA has an energy load curtailment plan on file in Room 120

11.11 WATER CURTAILMENT PLANS

GSA has an water curtailment plan on file in room 120

11.12 LOSS OF PERSONNEL

See Strike contingency Plan in TAB 6 of the Deliverables Book maintained in the contractor office.

11.13 EMERGENCY NUMBERS

Emergency Numbers are maintained in TAB 1 of the deliverables Book maintained in the contractor office.

11.14 DISASTER AND RECOVERY PROCEDURES

CMC Disaster and recovery Procedures are maintained in TAB 10 Emergency Operations Plan maintained in the contractor office. Additional information is promulgated in the GSA Occupant Emergency Plan for this facility.

11.15 FIRE PUMPS

Located in 026 1000 GPM

11.16 SUMP PUMPS

Two Located in room 023 that extract water from LL storm drains

11.17 SEWAGE EJECTORS

11.18 PRESSURE BOOSTERS

Canariis corporation packaged pumping system. Located in 028 Supplied pressure to 4-7 floors on a as needed bases. Starts when pressure drops below 75 shuts off at 85 psi

11.19 PRESSURE REDUCING STATIONS

N/A

11.20 BACKFLOW PREVENTORS

1 inch Cooling tower Make up in PH 2 inch shrubbery sprinklers in LL 1 inch cold water to domestic water heaters in PH 3 inch for dry pipe for LL parking garage in LL dry pipe room 2x 2 inch for domestic water in LL

11.21 ALL MAIN SHUT OFF LOCATIONS & PROTOCOL

Utility Cutoffs Locations

# Location Type of Utility Cutoff

1 Outside NW Sidewalk Main Natural Gas Valve

2 Room 019 Main Electrical Switch Panel

3 Room 028 Main Water Valves

4 Room 026 Boiler Fuel Oil Shutoffs

5 Room 721 Boiler Room Day Tank Fuel Oil Shutoff

6 Room 721 Boiler Gas Shut Offs

7 Room 026 Boiler Fuel Oil Pump Switches

8 Garage Emergency Generator Fuel Shutoff

9 Garage Generator Supply Tank shut off

10 Room 721 Boiler Room Day Tank Pump