Attachment 5 BPA Terms and Conditions.pdf

BLANKET PURCHASE AGREEMENT (BPA) TERMS AND CONDITIONS

Laundry Cleaning Services at DYESS AFB, TX

1. ORDERING PROCEDURES: BPA Calls shall be made in accordance with the Performance Work Statement (PWS) or at the discretion of the Contracting Officer or designated representative.

2. DESCRIPTION OF AGREEMENT: The work covered by this Laundry Service Blanket Purchase Agreement (BPA) consists of, but is not limited to, the furnishing of all plant, labor, services, tools, materials, equipment, transportation, supervision and all miscellaneous requirements needed to perform all operations in conjunction with the effort to accomplish the performance identified within the attached PWS.

(a) The work shall be completed in accordance with the PWS and the APPROVED PRICE LIST, when and if called for by the Contracting Officer or the designated Authorized callers, during the delivery period specified. The contractor shall provide the service(s) as specified by the Contracting Officer or designated representative, during the delivery period specified.

(b) This Agreement may be modified or may be canceled in its entirety by either party upon thirty (30) days written notice to the other party, except that this Agreement may be canceled by the US Government at any time if the parties fail to agree upon any deletion, amendment or addition to this Agreement which is required by statute, Executive order, the FAR and/or this Supplement. No deletion, modification, addition to, or cancellation of, this Agreement shall affect any contracts therefore entered between the parties in which this Agreement or portion thereof has been incorporated by reference.

(c) This Agreement shall be reviewed, as a minimum, annually before the anniversary of its effective date, and revised to conform within all requirements of statues, Executive orders, or the FAR and this Supplement. This revision shall be evidenced by an agreement modifying this BPA or by the issuance of a superseding BPA. The contractor is authorized to submit an annual update to the price list. The change must be submitted to the cognizant contracting officer no later than thirty calendar days prior to the effective date of the price change. Pricing adjustments are only allowable once per year.

(d) Work request under this BPA may be made orally by any appointed Call Order Representative.

(e) Work performed or services provided, may be paid only by third party government purchase credit card (GPC).

3. Definitions - the following definitions apply to this requirement:

(a) Blanket Purchase Agreement (BPA) - a simplified method of filling anticipated repetitive needs for supplies or services by establishing "charge accounts" with qualified sources of supply.

(b) Call - an order against a BPA which can be placed by authorized personnel.

(c) Caller - an individual authorized to make a call (place an order) against a BPA; authorized callers other than the CO will be noted in a separate letter issued by the CO.

4. EXTENT OF OBLIGATION: The US Government is obligated only to the extent of authorized calls placed against this BPA via Authorized callers, and shall not be liable in any manner in the event no calls are made.

5. PRICING: The Contractor hereby warrants that the prices to the US Government shall be as low as or lower than those charged to the Contractor's most favored customer, in addition to any discounts for prompt payment. Calls will be made for only the items that appear on the APPROVED PRICE LIST. The contractor shall submit to the Contracting Officer firm unit prices. These prices shall be submitted to the Contracting Officer for approval. Price lists shall not take effect until the Contractor receives a written approval from the Contracting Officer. This price list shall as a minimum contain the following:

(a) Price for the requested item/service

(b) The effective period of the price list (should be annual based on fiscal year)

(c) Discounts for prompt payment (if applicable)

6.PURCHASE (CALL) LIMITATION: Individual purchase (calls) placed against this agreement shall be less than $25,000.00 per call. BPA Master Dollar Limit:

$350,000.00.

7. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS: A list of individuals authorized to place calls under this agreement, identified by office and phone number, will be furnished to the Contractor by the Contracting Officer by separate letter.

(a) Calls received by the Contractor from personnel not so listed will not be honored.

8. Delivery Tickets: All calls under this agreement shall be accompanied by an invoice which shall contain the following minimum information:

(a) Name of Supplier

(b) Blanket Purchase Agreement Number and Call Number.

(c) Itemized list of Supplies or Services Furnished.

(d) Quantity, Unit Price and Extension of each item less applicable discounts.

(e) Date of Call Completion

(f) Name of Individual Placing Call.

(g) Submit invoices to: Program Manager (PM) and Contract Administrator. Contact information to be provided at time of award.

9. INVOICES: A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all service calls made during a billing period, identifying the calls covered therein, stating their total dollar value, and supported by receipted copies of the calls.

10. CALLS: Calls (purchases) will be made orally or by informal correspondence. Contractor personnel receiving such calls verbally should assure themselves that sufficient information is obtained to prepare the ticket as required by paragraph 8 of this Agreement. No individual Call under this agreement shall exceed $25,000.

(a) Calls against this BPA will be written or oral. Any oral call will be followed up with written documentation from the CO or designated representative.

(b) The Government's intent to award call orders among the BPA holders. Government also reserves the right to withhold calls from any BPA holder to ensure calls are distributed as equally as possible among BPA holders.

11. SERVICE: All shipping shall be FOB Destination, Dyess AFB, TX. Specific address to be provided when a call is made.

12. DESIGNATED REPRESENTATIVE: The person(s) designated on the list furnished by the Contracting Officer is/are the representative(s) of the Contracting Officer for the purpose of technical supervision, inspection and acceptance under this Blanket Purchase Agreement.

13. RESPONSIBILITY: Only the Contracting Officer(s) or the designated representative(s) is/are authorized to request services under this agreement.

14. PERIOD OF PERFORMANCE: This Blanket Purchase Agreement is estimated to be effective from 1 May 2026 through 31 April 2031. This is only an estimate and will be determined at time of award.

15. Inspection and Acceptance - Whis will be at destination Dyess AFB, Tx unless otherwise provided.

16. Master BPA limit is for 5 years, not to exceed $350,000.00.