Attachment 5) Annex 1700000 C BSVE.pdf

1700000 – Base Support Vehicles and Equipment Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Safety

2.3.2 Fuel Efficient Acquisition N/A

2.3.3 Audits and Inspections N/A

2.3.4 General Maintenance and Repair Requirements

2.3.4.1 Established Priorities N/A

2.3.4.2 Allowable Downtime Standards N/A

2.3.4.3 Downtime Computation N/A

2.3.4.4 Temporary Suspensions of Downtime Standards N/A

2.3.4.5 Excessive Repairs N/A

2.3.5 Labor Requirements N/A

2.3.6 Fleet Size N/A

2.4 References and Technical Documents

2.5 Orders

2.6 Time Allowances

2.7 Vehicle Pick up & Delivery

2.8 Repair Orders

2.9 Warranty

3 FFP Work N/A

3.1 Operations N/A

3.1.1 Billing Services N/A

3.1.2 Taxi Service N/A

3.1.3 Scheduled Shuttle and School Bus Service N/A

3.1.4 WHE/MHE/ CESE Services N/A

3.1.5 Railroad Operation N/A

3.1.6 Fuel Delivery Service and Fuel Program Requirements N/A

3.2 Support Services N/A

3.2.1 Operator Testing and Licensing N/A

3.2.2 Dispatching Service N/A

3.2.3 Fuel Dispensing Facility N/A

3.2.4 Vehicle Washing and Waxing N/A

3.2.5 Non-Government Owned Leased Vehicles N/A

3.2.5.1 GSA Leased Vehicles N/A

3.2.5.2 Other Commercial Leased Vehicles N/A

3.2.5.3 Received and/or Reassigned Vehicles and Equipment Services N/A

3.3 Maintenance N/A

3.3.1 Maintenance (Government-Owned) N/A

3.3.1.1 New and Reassigned Used Vehicle Service N/A

3.3.1.2 Inspection and Load Test Certification of WHE, MHE and OHE N/A

3.3.1.3 Preventive Maintenance Inspections N/A

3.3.1.4 BSVE Repair N/A

Table of Contents

3.3.1.5 BSVE Trouble Calls N/A

3.3.2 Maintenance (Non-Government Owned) N/A

4 IDIQ Work

4.1 Body and Painting/Refinishing, and Mechanical Repair

Spec Item Title Description 1 General Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform body repair service, painting, and/or refinishing of Government owned automotive type vehicles and other non-tactical highway use type equipment to include trucks, trailers, firefighting apparatus, and similar type equipment. The service provided will return damaged vehicles to their original condition or to a condition designate by the Government. The Southwest Region Fleet Transportation (SWRFT) organization is responsible for the operation, maintenance, and appearance of the Government vehicles assigned to the SWRFT inventory

1.1 Concept of Operations This is a contract to provide vehicle support services for automotive type equipment perform auto body repair, and associated mechanical repair on these same types of equipment. The Contractor shall be required to perform from Marine Corps Base Camp Pendleton, CA. The contract shall be performed in accordance with this Performance Work Statement (PWS) and the Contractor’s technical quote, which shall be incorporated into the contract as an attachment.

Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1700000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient and completed body repair and painting, and associated mechanical repair of vehicles assigned to the

SWRFT.

2.2.1 Certification, Training, and Licensing

The Contractor shall be responsible for complying, obtaining and retaining any necessary permits/licenses required by Federal, State, County or local authority

2.3 Special

Requirements

Special Instructions and/or Requirements are list in listed in J-1700000-04

2.3.1 Safety The Contractor shall adhere to all OSHA, EPA, U.S. Navy, California State Regulations.

2.3.2 Fuel Efficient

Acquisition

N/A

2.3.3 Audits and

Inspections

N/A

2.3.4 Special Vehicle

Maintenance and Repair Requirements

The purpose of this Spec Item is to establish a system so more important items of BSVE (e.g., ambulances, fire trucks, etc.) will receive a higher priority for maintenance and repair.

2.3.4.1 Established

Priorities

N/A

2.3.4.2 Allowable

Downtime Standards

N/A

2.3.4.3 Downtime

Computation

N/A

2.3.4.4 Temporary

Suspensions of Downtime Standards

N/A

2.3.4.5 Excessive Repairs N/A

2.3.5 Labor Requirements N/A

2.3.6 Fleet Size N/A

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1700000-03.

2.5 Orders (1) The Contracting Officer or the COR, will issue a written Request for Proposal for work authorized to be performed by the contractor. There will be an order issued for each piece of equipment authorized for repair.

(2) Changes to the scope of work or parts requirement, resulting from hidden damage or other unforeseen circumstances, require an additional estimate identifying the additional work and associated costs. The contractor will not begin the additional repairs until authority to proceed has been provided by the Contracting Officer or the COR.

Spec Item Title Description

2.6 Time Allowances (1) The contractor shall implement all necessary work control procedures and work prioritization to ensure timely accomplishment of required work and job completion. Verbal status reports shall be provided when requested by a Government representative.

(2) Each contractor work order shall contain no more than one vehicle. Work completion date shall be based on the dollar value of each work order. The following chart illustrates the price range of work orders and the number of workdays allowed for completion. Delivery dates that cannot be met due to conditions beyond the contractor’s control or non-availability of parts shall have the dates adjusted accordingly by agreement between the contractor and the Government. All such conditions must be reported to the Government on the date the condition or non-availability of parts becomes known. The completion time for work orders over $5,000 shall be computed using the same $500 scale as the rest of the chart.

Work Order Work Days Work Order Work Days Price Range Allowed Price Range Allowed Up to $500 3 $2,501 to $3,000 8 $501 to $1,000 4 $3,001 to $3,500 9 $1,001 to $1,500 5 $3,501 to $4,000 10 $1,501 to $2,000 6 $4,001 to $4,500 11 $2,001 to $2,500 7 $4,501 to $5,000 12

Adjusting delivery dates of other work order affected by this reprioritization of work will be by mutual written agreement between the contractor and the Government.

2.7 Vehicle Pickup and

Delivery

(1) The Government will deliver and pick up at the contractor’s facility the vehicles and trailers that require a Commercial Driver’s License (CDL) to operate.

(2) The contractor will be expected to pick up, within 48 hours of notification from Designated Government Agent and deliver at the Government location, Marine Corps Base, Camp Pendleton, SWRFT Bldg 22151, CA 92055, the light and medium duty vehicles (less than 14,000 GVWR including vehicle Classes 1-

3) that do not require a CDL (see paragraph 10). This service will include trailers that do not require a CDL.

(3) The Government may request the contractor to pick up and deliver vehicles that require a CDL during unusual circumstances such as when the Government personnel and/or equipment are required for a priority National Security mission.

(4) If the contractor/subcontractor transports a vehicle or trailer, that has been repaired, to a Government location and the work performed by the contractor is refused due to poor workmanship or an incomplete job, the equipment will be returned to the contractor’s facility to complete/fix the work and there will be no charge to the Government for the additional transport.

2.8 Repair Orders (1) The Contracting Officer or the COR, will issue a written Request for Proposal for work authorized to be performed by the contractor. There will be an order issued for each piece of equipment/vehicle authorized for repair.

(2) Changes to the scope of work or parts requirement, resulting from hidden damage or other unforeseen circumstances, require an additional estimate identifying the additional work and associated costs. The contractor will not begin the additional repairs until authority to proceed has been provided by the Contracting Officer or the COR.

Spec Item Title Description

2.9 Warranty (1) In addition to any other warranties provided in this contract, the contractor shall warrant workmanship and material on those components repaired or replaced for 90 days from the day the vehicle is returned and accepted by the Government.

Parts or materials that have individual warranties, beyond the 90-day period, shall be repaired or replaced by the contractor if that item fails within the individual warranty period.

(2) The contractor shall warrant paint work for a period of two (2) years against fading, cracking, and peeling. Warranty repairs shall be accomplished within the same time constraints as specified.

Spec Item Title

Performance Objective Related Information

Performance Standard

3 FFP Work N/A N/A N/A

3.1 Operations N/A N/A N/A

3.1.1 Billing

Services N/A N/A N/A

3.1.2 Taxi Service N/A N/A N/A

3.1.3 Scheduled

Shuttle and School Bus Service

3.1.4 WHE/MHE/

OHE/ CESE

3.1.5 Railroad

Operation

3.1.6 Fuel Delivery

Service and Fuel Program Requirements

3.2 Support

3.2.1 Operator

Testing and Licensing

3.2.2 Dispatching

3.2.3 Fuel

Dispensing Facility

3.2.4 Vehicle

Washing and Waxing

3.2.5 Non-

Government Owned Leased Vehicles

3.2.5.1 GSA Leased

3.2.5.2 Other

Commercial Leased

3.2.5.3 Received

and/or Reassigned Vehicles and Equipment

Spec Item Title

Performance Objective Related Information

Performance Standard

3.3 Maintenance N/A N/A N/A

3.3.1 Maintenance

(Government- Owned)

3.3.1.1 New and

Reassigned Used Vehicle

3.3.1.2 Inspection

and Load Test Certification of WHE, MHE and

OHE

3.3.1.3 Preventive

Maintenance Inspections

3.3.1.4 BSVE Repair N/A N/A N/A

3.3.1.5 BSVE

Trouble Calls

3.3.2 Maintenance

(Non- Government Owned)

Spec Item Title Performance Objective Related Information

Performance Standard

4 IDIQ Work IDIQ work may be ordered utilizing Fed MALL in accordance with Section H or on a task order in accordance with the procedures for issuing orders clause in Section G.

The orders will Contractor’s Facility and types of work to be accomplished. The period of performance will be specified in each order.

Refer to IDIQ ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the completed work.

Performance standards for IDIQ work will be the same as those in Spec Item 3 where applicable.

4.1 Body Repair

Work and Painting/Refi nishing.

The contractor shall provide all management, supervision, tools, facilities, materials, equipment, and labor to perform requested body repair, frame straightening, interior/exterior painting, detailing work, and other related functions. Mechanical Repair associated with body damage repair and paint finish, to include, but not limited to components of engines, power train, fuel/exhaust systems, ignition systems, instrumentation, steering systems, suspension system, transmission/drive train system, wheel and tires, wheel alignments and other mechanical systems.

Transportation of vehicles from/to the Government installations and the contractor’s facilities may be required by the Government.

All work functions performed on Government owned vehicles to correct physical damage to the degree necessary to restore the vehicle to a safe and serviceable condition equal to or better than the original manufacturer’s design specifications. The term “repair” includes the function of inspection, adjustments, rebuilding, fabricating, modifying, painting, refinishing, and parts and material replacements.

The contractor shall provide a detailed written estimate of all items listed in the Request for Proposal.

The estimate may include photos to assist in identifying the extent of damage.

The written estimate will be provided to the Government within two work days following the contractor’s inspection of the equipment. Email is the preferred means of providing estimates, photos, and other related information.

The contractor’s estimate will be compared to the Government’s estimate for total scope of work and costs.