Attachment 4 MFR - Limiting Competition under SAT (Brand Name)(Redacted).pdf

CUI//SP-PROCURE//FEDCON

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Requiring Activity: Directorate of Plans, Training, Mobilization, and Security (DPTMS), Airfield Division, Fort Bragg, NC 28310

2. Contracting Activity: Mission and Installation Contracting Command (MICC) – Fort Bragg, 900th CBn BLDG 2-1731 Stiner Street, Fort Bragg, NC 28310-5000.

3. Description of Action:

Nature of Requirement: New Follow-on Extend

Brand Name: Yes No

Contract Vehicle: Purchase Order (SAM.gov)

Blanket Purchase Agreement (BPA) Order/BPA against FSS Contract #______________________ Order against multiple award IDIQ Contract Order against a single award IDC Contract Modification to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Cost Reimbursable

Funds: FY: ___2026_____ Operations & Maintenance, Army (OMA) Other Funds: __________

Name of Proposed Contractor(s) and Address:

qualified small business reseller certified by Forum Communications)

4. Description of Services or Supplies: DPTMS Airfield Division of Fort Bragg, NC requires the installation and service agreement of the Airfield Crash Alarm Emergency Conferencing System for Simmons Army Airfield (SAAF), Mackall Army Airfield (MAAF) and Pope Army Airfield (PAAF) and all peripheral phone locations on the Fort Bragg reservation.

(anticipated) Period of Performance: 21 OCT 2026 – 18 FEB 2027 (for system installation) + 3- Year Annual Support Service

(1) 3 ea. – ConsortAlert, VoIP Emergency Notification System Forum servers (30 SIP Sessions for SAAF and PAAF) and 20 SIP Sessions for MAAF)

(2) 3 ea. – Rack Mount UPS w/ integrated PDU

(3) 6 ea. – User Interface Consoles / GUI (15.6" screen).

(4) 37 ea. – Cisco VoIP Phones CP-8841.

(5) 37 ea. – Cisco VoIP PPT handsets.

(6) 28 ea. – Cisco PoE Switches C9200CX-8P-2X2G-E.

(7) 3 ea. – Extreme Networks Fiber Switches 5420F-24S-4XE

(8) 56 ea. – SFP Fiber Module with duplex LC, Carrier Grade Cisco.

(9) 3 ea. – ConsortAlert Spares Kit: 1 PoE Switch, 1 Cisco VoIP phone w/ PTT, 2 SFP, 1

Strobe

(10) 3 ea. – Miscellaneous mounting hardware, shelves & cable management

(11) 3 ea. – DoD/JITC Certified Installation <50 ports (includes on-site CS review as required)

(12) 3 ea. – Engineering & Project Management

(13) 1 ea. – ConsortAlert 3-Year support service (1 server & devices) at Simmons Army

Airfield (SAAF), Fort Bragg, NC

(14) 1 ea. – ConsortAlert 3-Year support service (Primary & Backup servers & devices) at Mackall Army Airfield (MAAF), Fort Bragg, NC

(15) 1 ea. – ConsortAlert 3-Year support service (1server & devices) at Pope Army Airfield (PAAF), Fort Bragg, NC

(16) Shipping and Handling Charge

5. Authority: Select the appropriate authority below:

FAR 12.201-1 For commercial acquisitions valued at or below the simplified acquisition threshold

Limiting Sources when Ordering under the Federal Supply Schedule

GSAM 538.7104-3(b)(1)(i) - Urgency GSAM 538.7104-3(b)(1)(ii) - Only One Source is Capable GSAM 538.7104-3(b)(1)(iii) - Logical Follow-on GSAM 538.7104-3(b)(1) (iv) - Satisfy minimum guarantee GSAM 538.7104-3(b)(1) (v) - Authorized or required by statute GSAM 538.7104-4 - Items peculiar to one manufacturer

Exceptions to Fair Opportunity

FAR 16.507-6(b)(1) - Unusual and urgent need FAR 16.507-6(b)(2) - Only One Awardee is Capable FAR 16.507-6(b)(3) - Logical Follow-on FAR 16.507-6(b)(4) - Minimum Guarantee FAR 16.507-6(b)(5) - Statute Authorizes / Requires Purchase from Specified Source FAR 16.507-6(b)(6) - Satisfies Exception under FAR 6.103 FAR 16.507-7 - Items peculiar to one manufacturer

6. Reasons for Authority Cited:

[X] FAR 13.106-1(b)(1)(i) / FAR 12.201 – Limiting Competition / Brand Name Item Peculiar to One Manufacturer for Commercial Acquisitions Valued at or Below the Simplified Acquisition Threshold ($350,000 under RFO Authority).

The current airfield emergency crash alarm system operating across SAAF, MAAF, and PAAF is the proprietary "ConsortAlert" system, manufactured by Forum Communications Systems, Inc. A primary and secondary crash phone network is a life-safety critical system mandated by Army Regulation (AR) 95-2 for dispatching immediate crash, rescue, and MEDIVAC services.

The system's underlying software, firmware, and configuration architecture are proprietary to Forum Communications Systems, Inc. Third-party non-certified vendors cannot provide required software updates, security patches, or tier-3 technical support without access to this proprietary source code. Furthermore, allowing an uncertified entity to service the infrastructure risks voiding existing equipment warranties and compromising the system's critical DISA Approved Products List (APL) and Joint Interoperability Test Command (JITC) certifications.

Restricting this requirement to the Forum Communications brand name—while competing the solicitation as a Total Small Business Set-Aside among the Original Equipment Manufacturer (OEM) and its qualified, OEM-certified small business resellers—is the only way to guarantee that the Government receives compliant hardware, proprietary tier-3 software support, and valid warranties necessary for continuous, reliable airfield safety operations without unacceptable delays or duplicating costs.

7. Publicizing Contract Actions:

a. The public display and synopsis requirements of FAR 5.101(a) and FAR 5.101(d) do not apply, less than $20K threshold apply and will be followed do not apply due to an exception at FAR 5.101(b)(1)( )

b. Brand Name Posting Required. In accordance with FAR 5.102(a)(6) and FAR 13.106- 1(b)(1)(i), because this Brand Name restriction exceeds $25,000, this Justification Memorandum will be posted directly alongside the Combined Synopsis/Solicitation on SAM.gov at the time of RFQ issuance.

8. Market Research:

Market research conducted between May and August 2026 confirmed that this requirement is a commercial product/service under FAR Part 12.

However, market research identified two responsible small business sources capable of fulfilling the full scope of work (hardware + certified maintenance):

Pursuant to FAR 19.502-2(b) (Rule of Two), the Contracting Officer determined there is a reasonable expectation of obtaining competitive quotes from at least two responsible small business concerns. Therefore, the acquisition will be issued as an Open Market Total Small Business Set-Aside on SAM.gov under Simplified Acquisition Procedures.