Attachment 4 Grissom ARB Environmental Requirements.docx

Grissom Air Reserve Base Environmental Requirements

Contractor is to comply with all requirements GARB is required to meet per all AFIs/AFMANs, Federal, State, and local regulations.

Backflow:

Cross connection backflow devices (RP, DC, SVB, PVB, AVB, etc) will need to have tamper and waterproof inspection tags. Inspection tags should state the inspector’s name, date of inspection, inspector’s certification #, and device details (manufacturer’s name, serial #, model, and size of device). Contractors are required to present pictures of newly installed backflows, a building diagram which indicates the location of the device, and all information presented on inspection tag (explained above), upon project completion. Contractors will also be responsible for completing annual backflow inspections (State Form 55788) and updating tags on existing backflows until if project completion or possession by the government. Contractor must provide CEV with state issued backflow device tester license number and completed State Form 55788. Inspections forms will be provided in the quarterly they are tested and submitted to CEV at project completion.

Stormwater:

Contractors and subcontractors are required to meet all requirements listed in the current Grissom NPDES permit. Construction Stormwater General Permit (CSGP) will be required for all construction activity (which includes clearing, grading, excavation and other land-disturbing activities) that results in the disturbance of one acre or more of total land area. This permit serves as a National Pollution Discharge Elimination System (NPDES) general permit and is issued to be effective for a term of five years. Contractors will be required to submit an online application to obtain a CSGP by submitting a construction/stormwater pollution prevention plan (SWP3) and a notice of intent (NOI) to Indian Department of Environmental Management (IDEM). Reviewing authority (IDEM) has up to 28 days from the date of submittal to review the SWP3 and if changes are required, resubmittal of the SWP3 changes will allow approving authority an additional 28 days to review. Contractor NOI letter can be submitted to IDEM after SWP3 is approved. NOI letters must include proof of publication notification in local newspaper (Peru Tribune) for one day, proof of SWP3 approval, and $100 fee. The NOI must be submitted to IDEM a minimum of 48 hours prior to the initiation of land disturbing activities. Contractor will authorize the CEV program manager online viewing of the CSGP through the IDEM ePortal. Monitoring and Project Management requirements will be conducted 24 hours prior to a qualifying precipitation event (equal to or greater than .5 inch or rainfall within a 24-hour period) or once a week if no rain event occurs in accordance with CSGP. Report and documentation requirements can be found within the CSGP guidelines in section 3.6 and 3.7. Upon project completion, CEV program manager must authorize permittee to submit a notice of termination (NOT). NOT will not be granted unless there is 80% vegetation growth (Grissom Blend seeding recommended) and land disturbance have ceased. CEV program manager will be notified when NOT has been submitted and approved by IDEM through the ePortal by the submitter. A CSGP/NPDES checklist can be obtained upon request by the CEV program manager. All stormwater inspections will be submitted to CEV quarterly, annually and at project completion.

HazMat:

All hazardous materials are required to be approved prior to being brought onto the installation by CEV. A SDSs for each hazardous chemical and an estimated usage amount must be submitted to and approved by CEV before the chemical can be brought onto the installation. A usage report will be provided to CEV quarterly, annually, based on the fiscal year calendar. A total project usage report will be provided at the completion of the project. Usage report will provide chemical name, actual chemical usage, project, location used on project and individual/company who used the chemical.

HazWaste:

Any waste being disposed of on a manifest (hazardous/nonhazardous) is required to have supporting data (SDSs, Sample results, etc.) to validate hazardous/nonhazardous determination. Waste supporting data will be provided to CEV prior to the waste being listed on a manifest and removed from the project site. Any manifest (hazardous or nonhazardous) utilizing Grissom’s EPA ID is required to be signed by a member of the CEV office. Return manifest is required to be received by the CEV office within 35 days of shipment date.

Pesticide:

Pesticide usage must be approved by CEV prior to application. Pesticide is required to be on the DoD approved list or request for approval is required to be submitted & received prior to application. Application may only be provided by a fully licensed individual for the requested pesticide. License must be provided and approved prior to application. The same day as the pesticide application is completed DD Form 1532 will be completed. The completed form will be submitted to CEV within one week. All DD Form 1532s will be submitted at project close-out.

Air:

Contractor and subcontractors are to meet all requirements listed in the current GARB air permit. 434 MSG/CEV must be notified prior to removal, replacement, installation or relocation of any boiler, chiller, HCAV, split system water heater, IR heater, generator, tank or emission producing equipment or emission producing equipment. Changes to any air emission source must be reflected in Grissom’s air permit. Depending on the type of change occurring. Lack of timely notification to the state prior to making the equipment change can result in a violation of the air permit, fines and legal action against GARB. Permitting cannot start until equipment has been purchased. Installation cannot start until equipment has been permitted.

The following details (at a minimum) are required to be provided to the Air Program Manager:

1. GPS coordinates of equipment location

2. Map of equipment location

3. Installation date (date equipment becomes operational, or could potentially run)

a. Please note once equipment such as boilers, water heaters, IR heaters, generators, and tanks, etc. are installed and can be operational; they are subject to our air permit. Before installation, please coordinate with air program manager to ensure equipment has been permitted and does not require further action.

4. Equipment Spec sheet

5. Picture of equipment face plate

6. Picture of equipment installed

7. Equipment make, model, manufacturer, and serial number

Contractor is responsible for all permit requirements and record keeping until contract is completed or possession is taken by the government (such as monthly generator runs, oil changes, tank inspections, etc). All inspections are required to be submitted on the appropriate inspection form (such as AF 487, or SP001 tank checklist, etc). All records will be provided to the CEV quarterly, annually and at project completion. At the completion of the contract a project report containing all the above referenced items will be submitted.

*Equipment changes should be discussed in the design phase to confirm which sources are permitted, and what, if any, requirements will need to be met.

Contractors utilizing portable generators must comply 40 CFR 63 subpart ZZZ and 40 CFR 1068. Contractors operating portable generators will provide the 434 MSG/CEV air program manager a report monthly, quarterly, annually and at project completion. The report will contain the following information: equipment make, model, manufacturer, and serial number, date portable generator arrives on site, date generator was operated, length of operation, purpose for operation, meter start and end numbers, date generator was removed from site. Portable generators cannot remain within the construction boundaries for more than 12 consecutive months or; operate within the construction site boundaries for at least 3 months for two consecutive years. If either situation is met the generator will need to be permitted. Permit, fees, and permit requirements will be the responsibility of the contractor.

Wetlands:

Grissom does not maintain a current installation wide wetland delineation. If project is located in an area not currently developed, Contractor will be responsible to meet any permit requirements for Section 404 of the Clean Water Act (CWA) (federal) and Section 401 Water Quality Certification (State). This includes providing a wetland delineation for the project area and obtaining any required permits, if needed. Wetland delineation, if required, will be performed by a an individual trained and experienced with the 1987 Army Corps of Engineers Wetland Delineation Manual, and any subsequent revisions. Contractor will provide a copy of wetland delineation to CEV, if required, before any site disturbing activities are started. If permitting is required coordinate with CEV program manager. A copy of all permitting paperwork, will be submitted to CEV for review prior to being submitted to federal/state agencies.

Cultural Resources:

Grissom does not have any known cultural resources. If something, which might have historical significance, is found; stop work and contact CEV program manager immediately for guidance.

Natural Resources:

Grissom has no known listed threatened, endangered and rare species currently listed. In the event one is established or discovered, contractor will contact CEV program manager immediately for further guidance.

Tanks:

All containers 55 gallons and larger are required to have secondary containment. Oil containers are required to be inspected per the SPCC. All inspections will be submitted to CEV quarterly and annually (fiscal year) and at project completion. If the secondary containment is open to the environment, it must be inspected weekly and after each rain event. Any liquid in the secondary containment must be removed. Inspections are to be provided quarterly, annually (fiscal year) and at project completion to CEV.

Spills:

All personnel (government and contractor) are required to follow the Facility Response Plan (FRP) & the Spill Prevention, Control, and Countermeasures (SPCC) Plan. Any release a contractor or sub-contractor is involved in (fuel, oil, hazmat) the contractor is responsible for reporting and clean-up, disposal of spilt material, response items used, and soil or other contaminated items. Contractor is to report the spill (per SPCC/FRP), same day, to CEV and any other pertinent party. A complete list of spills during the contract will be provided quarterly and at project completion.

Asbestos:

Asbestos maybe present on GARB. Most buildings were built prior to 1970 and have been renovated several times. Due to the destructive nature of asbestos sampling and the potential for ACM to be covered or hidden, there might still be unknown locations of asbestos present on Grissom. The base used to have a steam heat system, which most of the underground pipes are still in place. The wrapping on the piping may contain asbestos. All personnel (government & contract) will comply with the asbestos management plan. Contractors are required to provide an asbestos inspection performed by a licensed asbestos inspector. A copy of the asbestos inspector’s license is to be provided and received by CEV prior to the inspection. Contractor is to provide a map of all sampling locations, sampling numbers, chain of custody forms, sample results and any other asbestos related information (such as asbestos determinations and recommendations) to CEV before any demolition work begins. Contractor is responsible for any permits required for asbestos work (removal, disposal, air monitoring, etc.). If the requirements for IDEM Notification of Demolition and Renovation Operations (State Form 44593) are met, the contractor is responsible for completing notification (to include fees) and meet all requirements.

IDEM Notification of Demolition and Renovation Operation Requirements:

· All demolitions

· All renovations disturbing RACM of 260 linear feet on pipes, 160 sq ft on other facility components or 35 cubic feet off facility components

· Reportable changes

· Increase or decrease in RACM by 20%

· Start dates

· Demolition contractor

· Asbestos contractor

· The intended waste disposal site If notification to IDEM is required, contractor must wait 10 working days from the form’s post-mark or delivery date to:

· Begin demolition

· Begin a renovation that involves at least 260 linear feet, 160 square feet, or 35 cubic feet of RACMs and is not necessitated by a sudden, unexpected event.

If asbestos removal is required, a copy of all asbestos personnel licenses must be submitted to CEV prior to any asbestos abatement work commencing. The Asbestos Program Officer (CEV) will be notified by the abatement contractor when the asbestos material has been properly containerized and is ready for transport. The contractor will provide CEV copies of any transportation and disposal records (such as weights, disposal location, manifests, etc). If material is disposed on a manifest with Grissom ARB’s EPA ID number, CEV is required to sign the manifest.

Lead-Based Paint:

Grissom ARB currently has no residential housing, target or child occupied facilities as defined by HUD; therefore, all buildings at Grissom ARB are designated as non-priority buildings. All work will be in accordance with Grissom ARB’s Lead Based Paint Management Plan. Contractors must comply with all regulations governing LBP projects (including regulations regarding occupational safety and health, control of hazardous emissions, notification requirements, proper labeling and posting, and disposal).

Many of Grissom ARB’s buildings were built prior to 1980, though most have been remodeled, there is a potential for lead-based paint (LBP) to be present. If testing is conducted, a copy of all testing results will reviewed by CEV prior to any lead removal activities.

If abatement activities are to occur, Contractors are to provide licenses for all individuals working with LBP (including a statement for the supervisor which indicates this person will provide daily supervision of the project), a copy of the contractor’s lead abatement license, a copy of the contractor’s certificate of liability and lead/hazardous materials specific insurance, to CEV prior to any work being started.

LBP construction debris from non-residential structures may be managed as C/D wastes as defined by 329 IAC Article 10-2-7 - Solid Waste Land Disposal Facilities and disposed in a state permitted MSWLF or C/D facility. It is not necessary to test debris containing LBP prior to disposal at a state permitted C/D site or MSWLF. Metal components covered with LBP may be recycled as scrap metal.

Waste being removed ‘from Grissom ARB on a manifest, with Grissom ARB’s EPA ID is required to be signed by a member of the CEV office.

Solid Waste/ Recycling:

All personnel (government & contractor) are to follow Integrated Solid Waste Management Plan (ISWMP) for recycling/disposal of all solid waste. Design/construction will maximize the use of materials with recycled content. Contractors will maximize the diversion of construction materials disposal in the landfill (metals, cardboard, plastics, etc.). Construction & demolition (C&D) debris generated from specific construction, renovation, and maintenance projects is the responsibility of the contractor. Contractors will meet or exceed the current Air Force goal for C&D diversion (currently at 60%). Contractor is responsible for proper disposal of all items. Contractors are responsible for any permits and fees required for solid waste disposal/recycling. Contractors will provide quarterly and annual (FY calendar), and project completion reports to CEV for materials disposed and diverted. Reports will contain, at a minimum, material disposed/recycled, pounds/tons of material recycled/disposed, location material is recycled/disposed (landfill or company), date material left the site, and any other pertinent information. Contractor shall provide, with reports, weight tickets for material recycled/disposed. Contractors may contact current QRP manager for help, as some items might be able to be recycled locally.

Fill Material Any materials being brought onto the installation to be used as fill material must be free of contamination. The fill material will be sampled with results provided and approved by the CEV office prior to the materials being brought onto the installation. Fill materials will be analyzed for VOCs, SVOCs, BTEX, PFAS/PFOA, and Metals.