Attachment 4 Contract Discrepancy Report.pdf

This document is a Contract Discrepancy Report (CDR) template used in federal contracting to formally document and resolve performance issues or non-compliance with contract requirements.

The CDR serves as a structured communication tool between government contracting personnel and contractors to identify, investigate, and resolve discrepancies. The form begins with identifying information including the contract number, report number, contractor/manager name, and Contracting Officer Representative (COR) name. It includes three key dates: preparation date, contractor response date, and action completion date. The discrepancy section requires detailed description of the problem with reference to the Performance Work Statement (PWS) directive. The contractor must then provide a formal response explaining the cause of the discrepancy, corrective actions taken, and preventive measures to avoid recurrence. The government conducts an evaluation with options for acceptance, partial acceptance, or rejection, followed by specification of government actions such as reduced payment, cure notice, or show cause requirements. The form concludes with a close-out section requiring signatures and dates from the contractor, COR, and Contracting Officer (CO) to document completion of the discrepancy resolution process. This template is used across federal contracts to maintain compliance documentation and ensure performance accountability.